Planning a major event

Some of Shropshire's annual major events: Attingham Park outdoor concerts Ludlow Festival Midland Game and Country Sports Fair Shrewsbury Flower Show V Festival at Weston Park West Mid Show

Organisers of events need to be aware that a great deal of planning and organisation is required to run an event successfully, safely and in compliance with a wide range of legislation depending on the type of event. Organisers must remember that, at all times, they are responsible for all aspects of an event.

Before organising any public event you must do the following:

Failure to comply with the relevant legislation or with a general duty of care can leave you open to legal action by relevant authorities or civic action by individuals. Both of these can lead to large fines, compensation claims or prison sentences.

Attached below is a booklet, produced by Shrewsbury and Atcham Borough Council, containing general advice on how to organise an event safely. Also attached is a simple event planners template to assist you in writing your events contingency plan.

	Outdoor Events Guide Department for Communities and Local Government		www.communities.gov.uk
	Fire Safety Order 2005 Fire Safety Law for Business		www.shropshirefire.gov.uk
	Shropshire Portal		www.shropshireportal.gov.uk
		Shrewsbury and Atcham Borough Council Events Safety - Advisory Guide 2002	(::PDF:docs/promoting-safety/planning-for-an-emergency/events-guide-2002.pdf::)
		Writing Your Event Contingency Plan	(::PDF:docs/promoting-safety/planning-for-an-emergency/events-emergency-contingency-plan.pdf::)