Fire and Rescue Authority - 03 July 2009

03 July 2009
Shropshire Education and Conference Centre, Shrewsbury
14:00
application/pdf iconagenda-38.pdf(27.92 KB)

Please note that details of complaints made about, and compliments received by, Shropshire Fire and Rescue Service are available at every meeting of the Fire Authority for Members to peruse. Please ask either Lynn Ince or Sharon Lloyd if you would like to look at them.

  • 01. Election of Chair

    To elect a Chair for the ensuing year.

    For information
  • 02. Appointment of Vice-Chair

    To appoint a Vice-Chair for the ensuing year.
    At its Annual Meeting last year, the Fire Authority agreed to suspend Standing Order No 2: 'In the year when the Chair is a Member of Shropshire County Council the Vice Chair shall be a Member of Borough of Telford & Wrekin and vice versa' until the next Annual Meeting of the Authority. Dependent on who is proposed as Vice-Chair, it may be necessary for the Authority to consider whether Standing Order No 2 should again be suspended.

    For information
  • 03. Introductions and Apologies for Absence

    Apologies for absence have been received from Councillors Dr Jones and Dr Winchester.

    For information
  • 04. Declarations of Interest

    Members are reminded that they should declare any personal and/or prejudicial interests at this point and that they should leave the meeting before any item, in which they have a prejudicial interest, is discussed.

    For information
  • 05. Non-Exempt Minutes

    Members are asked to agree the non-exempt minutes of the Fire Authority meeting, held on 29 April 2009, and of the Extraordinary Meeting, held on 22 May 2009, and that they be signed by the Chair as a correct record.

    For information
  • 06. Public Questions

    To receive any questions, statements or petitions, of which notice has been received, from members of the public.

    For information
  • 07. Constitutional Issues

    For information
  • 07. Process for Dealing with Brigade Managers' Pay

    This report informs the Fire Authority of the review of the process for undertaking Brigade Managers' pay negotiations. It makes a number of recommendations in the light of the review.

    For decision
  • 07. Member Appointments and Constitution of Committees

    This report asks the Fire Authority to agree appointments to Committees, appointment of Member Champions and the Terms of Reference for each of its Committees. It also seeks the appointment of a representative on the Local Government Association (LGA) Annual Assembly and Fire Service Forum.

    For decision.

    For decision
  • 07. Review of Scheme of Delegation to Officers and of Standing Orders

    This report reviews the Fire Authority's Scheme of Delegation to Officers and Standing Orders and asks the Authority to agree proposed amendments.

    In accordance with the Fire Authority's Standing Orders any amendments proposed will stand adjourned until the next meeting of the Fire Authority.

    For information
  • 07. Review of Member Role Descriptions

    This report requests Members to review, and agree proposed amendments to, the Fire Authority's existing Member Role Descriptions and agree the new Role Descriptions for the Chair and Vice-Chair of the Strategy and Resources Committee.

    For decision
  • 08. Strategy and Resources Committee

    Members are asked to receive the minutes of the Strategy and Resources Committee meeting held on 21 May 2009, attached marked 8a, and agree the recommendation at item 6, relating to the financial planning timetable for 2010/11, which is attached marked 8b for approval.

    For information
  • 09. Human Resources Committee

    Members are asked to receive and note the non-exempt minutes of the Human Resources Committee meeting, held on 28 May 2009.

    For information.

    For information
  • 10. Member Champion Presentation

    Councillor West was due to give a presentation to the Fire Authority on his work as Vulnerable Persons Champion. In view of the lengthy agenda for this meeting the presentation has, however, been postponed.

    For information
  • 11. Statement of Accounts 2008/09 and Budget

    This report presents the Statement of Accounts 2008/09 for approval by the Authority, and seeks specific approval to a number of virements from the General Fund in 2009/10.

    For decision
  • 11. Wide Area Network Upgrade

    This report sets out proposals and revenue consequences to upgrade the Service's existing wide area communications network.

    For information
  • 12. Annual Governance Statement

    This report asks the Fire Authority formally to approve the Annual Governance Statement (AGS) 2008/09, which must be included as part of the Statement of Accounts 2008/09. It also asks Members to formally approve the AGS Improvement Plan 2009/10.

    For decision.

    For information
  • 13. Medium Term Financial Plan

    This report seeks the Fire Authority's approval to the contents and publication of the Medium Term Financial Plan for 2009/10 to 2013/14.

    For information
  • 14. Formula Grant Review

    This report informs Members of the current review of the Fire and Rescue Relative Needs Formula used in the formula grant distribution system. It also proposes some basic responses to five questions raised by Communities and Local Government concerning options for a new formula.

    For decision
  • 15. Anti-Fraud and Corruption Policy

    This report requests Members to agree and adopt the Anti-Fraud and Corruption Strategy for the Fire Authority, following the annual review conducted by officers.

    For decision
  • 16. Integrated Strategic Planning Process 2010/11

    This report outlines how the Service will continue to align service, financial and improvement planning, the result of which will culminate in the publication of the 2010/11 Corporate Plan.

    For decision
  • 17. Integrated Risk Management Planning

    This report advises Members of the progress made towards implementing the Integrated Risk Management Planning (IRMP) Action Plan 2009/10. The report also asks Members to approve the IRMP 2010/11 Proposed Actions document and to consider and, if appropriate, approve the IRMP Consultation Strategy 2010/11.

    For decision
  • 18. Shrewsbury Refurbishment - Procurement Approach

    This report seeks approval for the recommended procurement approach for the Shrewsbury Station redevelopment.

    For decision
  • 19. Annual Report 2008/09

    This report seeks Member approval of the proposed contents and format of the Fire Authority Annual Report 2008/09.

    For decision
  • 20. Partnerships Annual Report

    This report provides Members with an overview of the partnerships currently held on the Partnership Register and underlines any outstanding achievements through partnership working. The report also highlights the good practice that was identified during the internal audit by Shirehall and informs the Fire Authority of future developments.

    For information
  • 21. Corporate Risk Management Summary

    This is the fourth Annual Corporate Risk Management Summary Report to Members. These reports aim to inform members about the corporate level risk management work that has been undertaken during the previous twelve months, as well as summarising the risk environment in which the service is currently operating.

    For information
  • 22. Local Government Act 1972

    To consider a resolution under section 100A(4) of the Local Government Act 1972 that the public be excluded from the meeting for the following item on ht grounds that it involves the likely disclosure of exempt information, as defined by the provisions of Part I of Schedule 12(A) to the Act, by virtue of Paragraphs 1, 2, 3 and 4.

    For information
  • 23. Corporate Risk Management Summary - Exempt Information (Paragraphs 3 and 4)

    The Authority will have received an open session report, which summarised its current exposure to corporate risk. This report supplements that one, as it contains information that is exempt from publication by virtue of the Local Government Act 1972, Schedule 12A.

    Attached marked 23. For information.

    For information
  • 24. Exempt Minutes

    Members are asked to agree the exempt minutes of the Fire Authority meeting, held on 29 April 2009, and of the Extraordinary Meeting, held on 22 May 2009, and that they be signed by the Chair as a correct record.

    Attached marked 24a and 24b respectively. For decision

    For information
  • 25. Human Resources Committee (Paragraphs 1 and 2)

    Members are asked to receive and note the exempt minutes of the Human Resources Committee meeting, held on 28 May 2009.

    Attached marked 25. For information.

    For information
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Definitions of Exempt Information

Paragraph 1
Information relating to any individual
Paragraph 2
Information which is likely to reveal the identity of an individual
Paragraph 3
Information relating to the financial or business affairs of any particular person (including the authority holding the information)
Paragraph 4
Information relating to any consultations or negotiations, or contemplated consultations or negotiations, in connection with any labour relations matter arising between the authority or a Minister of the Crown and employees of, or office holders under, the authority.
Paragraph 5
Information in respect of which a claim to legal professional privilege could be maintained in legal proceedings.
Paragraph 6
Information which reveals that the authority proposes:

(a) to give under any enactment a notice under or by virtue of which requirements are imposed on a person; or

(b) to make an order or direction under any enactment.
Paragraph 7
Information relating to any action taken or to be taken in connection with the prevention, investigation or prosecution of crime.

Further information:

sharon [dot] lloyd [at] shropshirefire [dot] gov [dot] uk (Sharon Lloyd) - Corporate Services Manager

Telephone: 01743 260 210