Members are reminded that they should declare any personal and/or prejudicial interests at this point and that they should leave the meeting room before any item, in which they have a prejudicial interest, is discussed.
Fire and Rescue Authority - 14 December 2011
Please note that details of complaints made about, and compliments received by, Shropshire Fire and Rescue Service are available at every meeting of the Fire Authority for Members to peruse. Please ask either Lynn Ince or Sharon Lloyd if you would like to look at them.
01. Apologies for Absence
02. Declarations of Interest
03. Non-exempt Minutes
Members are asked to agree the non-exempt minutes of the Fire Authority meeting, held on 26 September 2011, attached marked 3, and that they be signed by the Chair as a correct record.For decision
04. Public Questions
Members are asked to receive any questions, statements or petitions, of which notice has been received, from members of the public.
05. Meeting Schedule 2012
A schedule of proposed dates for 2012 meetings of the Fire Authority and its committees is attached, marked 5, for approval.For decision
06. Human Resources Committee
Members are asked to receive the minutes of the Human Resources Committee meeting, held on 29 September 2011, attached marked 6, and consider and decide upon the resolution at item 9 relating to the Internal Dispute Resolution Procedure. A copy of the proposed procedure is attached, marked 9a.For decision
07. Strategy and Resources Committee
Members are asked to receive the non-exempt minutes of the Strategy and Resources Committee meeting, held on 18 November 2011, attached marked 7, and consider and decide upon the recommendations at item 8. The report relating to these recommendations is attached, marked 7a.
Please note that the reports considered by the Committee at item 7 (2012/13 and Later Years Budget Summary) are contained within the Green Booklet (attached as the Appendix to Report 10 – 2012/13 and Later Years Budget Summary) and will form the basis of discussion at item 10 on this agenda.For decision
08. Audit and Performance Management Committee
Members are asked to receive the minutes of the Audit and Performance Management Committee meeting, held on 24 November 2011,
attached marked 8.
The Fire Authority is asked formally to approve the Annual Audit Letter (item 5a of the minutes), which is attached marked 8a.
09. Standards Committee
Members are asked to receive the minutes of the Standards Committee meeting, held on 29 September 2011, attached marked 9, and consider the recommendations at items 8 and 9. A copy of the proposed Protocol on Gifts and Hospitality is attached, marked 9a.For decision
10. 2012/13 and Later Years Budget Summary
This report, attached marked 10, summarises the budgets that are proposed by the Strategy and Resources Committee. The results are put forward to the Fire Authority for approval as the basis for consultation, leading to a final decision at the Fire Authority meeting on 13 February 2012.
Please note the Appendix to the report (the Green Booklet) is attached.For decision
11. Public Value
11a. Update on Public Value and Cost Reductions
This report, attached marked 11a, updates Members on the Public Value / Integrated Risk Management Staff Consultation Exercise 2011 and the current cost reduction plans for the Authority.For information
11b. Aerial Ladder Platform Crewing Project
This report, attached marked 11b, informs Members of the outcome of the Aerial Ladder Platform Crewing Project and seeks approval of the Chief Fire Officer’s recommendations for the crewing of this appliance.For decision
12. New Dimension Assets Transfer
This report, attached marked 12, summarises the Authority’s current position over the transfer of New Dimension assets from the Department for Communities and Local Government to local Fire and Rescue Services, including assets to this Authority.For decision
13. Information and Communications Technology Update
Members are asked to note that, following the recent move to the Service’s new Headquarters, implementation of a new Local Area Network (LAN) has been completed, offering improved working and real-time resilience with remote data storage at Telford Central.
The Shropshire Council provided Wide Area Network (WAN) is nearing completion, with two remaining fire stations to be linked to the WAN. Once the WAN is completed, the Service will adopt its use as the primary mobilising bearer for the recently deployed command and control system.
It should be noted that the new LAN was implemented at short notice, following a catastrophic failure of the existing LAN. Such was the urgency of the LAN replacement a mini-procurement competition was held, with approval afforded on the basis of best value, to the selected supplier in accordance with the Fire Authority’s standing orders, and with financial implications met from the previously agreed ICT Reserve Budget.
An exemption from Standing Order F of Standing Orders relating to Contracts was sought from, and agreed by, the Chief Fire Officer and Treasurer, after consultation with the Chair.For information
14. FiReControl Project Update
Members are advised that the Fire Authority, in partnership with Hereford and Worcester Faire and Rescue Authority, has now made a formal submission for central Government funding to support the development and implementation of a shared Control Room infrastructure.
Whilst we await the Government’s decision, early indications are favourable that both authorities will recieve some form of funding in the near future.For information
15. The Scheme for the Payment of Members' Allowances 2012/13
This report, attached marked 15, asks the Fire Authority to consider and agree its 2012/13 Scheme for the Payment of Members’ Allowances.For decision
16. Draft Fire and Rescue Service National Framework 2012
Members are advised that as yet, the Government has not published for consultation the draft National Framework for 2012 onwards. It is, however, known that one of the key areas of focus is resilience and there are associated Government expectations of Fire and Rescue Authorities, which may carry budgetary implications. When the Framework is released, officers will prepare for Member consideration and approval a proposed consultation response, identifying likely implications for the Fire Authority. Any early developments arising regarding this matter will be tabled at the Fire Authority meeting.For information
17. Fatal Fires Report
This report, attached marked 17, provides an overview of the circumstances of the fire fatalities that have occurred since April 2011 in the Shropshire and Telford and Wrekin areas. Due to the nature of the information contained in the Appendix to this report, it will be received by Members in exempt session.For information
18. Local Government Act 1972
Members are asked to consider a resolution under section 100A(4) of the Local Government Act 1972 that the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information, as defined by the provisions of Part I of Schedule 12(A) to the Act, by virtue of Paragraphs 1, 2, 3 and 4.For decision
19. Fatal Fires Report (Paragraphs 1 and 2)
Attached, marked 19, is the appendix to report 17, which will be considered in closed session, as it contains personal information.For information
20. Exempt Minutes (Paragraphs 3 and 4)
Members are asked to agree the exempt minutes of the Fire Authority meeting, held on 26 September 2011, attached marked 20, and that they be signed by the Chair as a correct record.For decision
21. Strategy and Resources Committee Exempt Minutes
Members are asked to receive and note the exempt minutes of the Strategy and Resources Committee meeting, held on 18 November 2011, attached marked 21.For information
Definitions of Exempt Information
- Paragraph 1
- Information relating to any individual
- Paragraph 2
- Information which is likely to reveal the identity of an individual
- Paragraph 3
- Information relating to the financial or business affairs of any particular person (including the authority holding the information)
- Paragraph 4
- Information relating to any consultations or negotiations, or contemplated consultations or negotiations, in connection with any labour relations matter arising between the authority or a Minister of the Crown and employees of, or office holders under, the authority.
- Paragraph 5
- Information in respect of which a claim to legal professional privilege could be maintained in legal proceedings.
- Paragraph 6
- Information which reveals that the authority proposes:
(a) to give under any enactment a notice under or by virtue of which requirements are imposed on a person; or
(b) to make an order or direction under any enactment.
- Paragraph 7
- Information relating to any action taken or to be taken in connection with the prevention, investigation or prosecution of crime.