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| Item no. | Agenda Item | Details | Status | |||||||||
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| 01 | Election of Chair |
Members are asked to elect a Chair for the ensuing year. |
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| 02 | Appointment of Vice-Chair |
Members are asked to appoint a Vice-Chair for the ensuing year. |
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| 03 | Vote of Thanks and Welcome |
There will be a vote of thanks for Councillors Austin, Mrs Bould, Miss Reynolds and Thompson, who left the Fire Authority in May. Councillor Austin will attend to receive a presentation to mark his contribution to the Fire Authority in the years since its inception. The Fire Authority is asked also to welcome new Members Councillors Fletcher, Reynolds and Turley (although he will not be attending the meeting) and to welcome Councillor Mason back to the Authority. |
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| 04 | Apologies for Absence | |||||||||||
| 05 | Disclosable Pecuniary Interests |
Members are reminded that they must not participate in the discussion of, or voting on, any matter, in which they have a Disclosable Pecuniary Interest and should leave the room prior to commencement of the debate. |
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| 06 | Public Questions |
Members are asked to receive any questions, statements or petitions, of which notice has been received, from members of the public. |
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| 07 | Minutes |
Members are asked to agree the minutes, attached marked 7, of the Fire Authority meeting, held on 29 April 2015, and that they be signed by the Chair as a correct record.
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For decision | |||||||||
| 08 | Audit and Performance Management Committee Non-Exempt Minutes |
Members are asked to receive and note the non-exempt minutes of the Audit and Performance Management Committee meeting, held on 23 April 2015, which are attached marked 8, and agree the recommendation at item 9, relating to the Anti-Fraud, Bribery and Corruption Strategy, and at item 15b, relating to the Fire Industry Association (FIA) complaint. A copy of the draft Anti-Fraud, Bribery and Corruption Strategy is attached, marked 8a (bold italics in this document represent proposed additions and proposed deletions are struck through). A copy of the report relating to the FIA complaint is attached, marked 8b. The recommendations at item 5 in the minutes, relating to the Committee’s terms of reference, have been incorporated into report 9b on this agenda. |
For decision | |||||||||
| 09 | Constitutional Issues | |||||||||||
| 09a | Committee Composition and Allocation of Seats to Political Groups |
This report, attached marked 9a, asks the Fire Authority to agree both the composition of its Committees and the allocations of seats on its committees to political groups.
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For decision | |||||||||
| 09b | Committee Membership and Constitution |
This report, attached marked 9b, asks the Fire Authority to confirm appointments to committees and to the Local Government Association Fire Services Commission and to review and agree the constitution of its committees.
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For decision | |||||||||
| 09c | Pension Board Update |
The Pension Board has been established as per the report presented to the Fire Authority in February. Two representatives for each side (employer and employee) have agreed to take on the roles and have been advised they are required to attend the national training, which officers understand is currently being scheduled. The Pensions Regulator was advised of the current constitution and membership of the Board by the required deadline. Following research into the role of the Chair and taking into account the wishes of the Authority expressed in February, the Fire Authority is asked to consider whether it now wishes to nominate a Member to sit on the Pension Board. Any Member, who sits on the Board, will be briefed fully on the conflict of interests between that role and their role as a Member of the Fire Authority, which is the Scheme Manager. The Fire Authority is asked to consider: a) whether it wishes to nominate a Member to the Pension Board; and, if so, b) who that Member should be. If a Member is nominated to the Board, officers will seek to re-balance the membership to an equal number on each side. This may be done by either removing one current incumbent or running a process to nominate a further representative.
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For information | |||||||||
| 09d | Review of Member Role Descriptions |
This report, attached marked 9d, asks the Fire Authority to review and agree Member Role Descriptions. |
For decision | |||||||||
| 09e | Review of Standing Orders |
This report, attached marked 9e, reviews the Fire Authority's Standing Orders for the Regulation of Proceedings and Business and Standing Orders relating to Contracts and asks Members to consider and decide upon the amendments proposed. In accordance with the Fire Authority's Standing Orders any amendments proposed will stand adjourned until the next meeting of the Fire Authority.
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For decision | |||||||||
| 10 | Statement of Accounts 2014/15 |
This report, attached marked 10, sets out the key revenue issues, which have arisen from work on the Statement of Accounts 2014/15, and seeks approval for use of the General Fund balance in 2015/16.
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For decision | |||||||||
| 11 | Strategic Planning Process Timetable 2016/17 |
This report, attached marked 11, outlines how the Service will continue to align service, financial and improvement planning, the result of which will culminate in the 2016/17 budget, publication of the 2016/17 Annual Plan and an update of the 2015/20 Action Plan, if required.
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For decision | |||||||||
| 12 | Wide Area Network |
This report, attached marked 12, provides an update on the progress made to implement the Service’s own Wide Area Network and asks the Fire Authority to consider whether it wishes to commit further time and resources to exploring opportunities, which this may offer.
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For decision | |||||||||
| 13 | Public Value Review Update |
This report, attached marked 13, provides Members with a final summary of all of the achievements of the Fire Authority’s Public Value review undertaken in 2010.
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For information | |||||||||
| 14 | Corporate Risk Management Annual Report 2014/15 |
This report, attached marked 14, informs Members about the corporate level risk management work that has been undertaken during the previous twelve months.
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For information | |||||||||
| 15 | Partnership Working |
This report, attached marked 15, provides Members with an overview of the partnership working being undertaken by the Fire Authority and Shropshire Fire and Rescue Service.
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For information | |||||||||
| 16 | Details of Lives Saved and those Protected from Harm |
This paper, attached marked 16, highlights the number of people, who have been protected from harm, or rescued by operational crews during the year 2014/15 and from April to May 2015. It also attempts to provide an economic value for the rescue work carried out by the Fire Service.
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For information | |||||||||
| 17 | Local Government Act 1972 |
Members are asked to consider a resolution under section 100A(4) of the Local Government Act 1972 that the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information, as defined by the provisions of Part I of Schedule 12(A) to the Act, by virtue of Paragraph 3. |
For decision | |||||||||
| 18 | Audit and Performance Management Committee Exempt Minutes (Paragraph 3) |
Members are asked to receive and note the exempt minutes of the Audit and Performance Management Committee meeting, held on 23 April 2015, which are attached marked 18. |
For information | |||||||||
| 19 | Shropshire Fire Risk Management Services Ltd. Going Concern (Paragraph 3) |
This report, attached marked 19, seeks approval from the Fire Authority to support Shropshire Fire Risk Management Services Ltd as a going concern, for a period of at least twelve months. |
For decision | |||||||||
| 20 | Election of Chairs and Appointment of Vice-Chairs to Committees |
Members of Committees are asked to elect a Chair and appoint a Vice-Chair.
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For decision |
