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| Item no. | Agenda Item | Details | Status | |||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|
| 01 | Apologies for Absence | |||||||||||
| 02 | Disclosable Pecuniary Interests |
Members are reminded that they must not participate in the discussion of, or voting on, any matter, in which they have a Disclosable Pecuniary Interest, and should leave the room prior to the commencement of the debate. |
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| 03 | Minutes |
23 April 2015 At its meeting on 9 July 2015, Members were unable to agree the minutes of the Committee meeting, held on 23 April 2015, because of a lack of quorum (four Members) to consider this item. Councillors Hurst-Knight, Dr Jones, Kiernan, Mellings and Roberts have since confirmed that those minutes do represent a true record of the meeting. Members are, therefore, now asked to agree that the minutes of the Audit and Performance Management Committee meeting, held on 23 April 2015 and attached marked 3a, be signed by the Chair as a correct record.
9 July 2015 Members are asked to agree the minutes, attached marked 3b, of the meeting of the Audit and Performance Management Committee, held on 9 July 2015, and that they be signed by the Chair as a correct record.
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For decision | |||||||||
| 04 | Public Questions |
Members are asked to recieve any questions, statements or petitions, of which notice has been received, from members of the public. |
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| 05 | Statement of Accounts 2014/15 |
This report, attached marked 5, presents the completed Statement of Accounts for 2014/15 to the Committee for consideration and approval. As the Statement is in excess of 80 pages a hard copy has not been included with the meeting papers but can be accessed on the Fire Authority’s website via the following link: https://www.shropshirefire.gov.uk/meeting/17-september-2015
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For decision | |||||||||
| 05a | Annual Governance Statement 2015/16 Improvement Plan |
This report, attached marked 5a, summarises the progress made to date against the improvements contained in the Annual Governance Statement Improvement Plan 2015/16.
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For information | |||||||||
| 06 | Audit Findings |
External Auditor Mr Stocks will attend to present the Audit Findings for the year ended 31 March 2015, attached marked 6. The Chair of the Audit and Performance Management Committee, Chief Fire Officer and Treasurer (in accordance with the authority delegated to them by the Fire Authority at its meeting on 13 February 2012) will then sign the Letter of Representation for the year ended 31 March 2015, as required by External Audit.
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For decision | |||||||||
| 07 | Code of Corporate Governance 2015/16 |
This report, attached marked 7, gives the Committee an opportunity to make comment on the draft Code of Corporate Governance 2015/16, prior to its going forward to the full Fire Authority for consideration and formal adoption.
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For decision | |||||||||
| 08 | Internal Audit Report on Corporate Governance 2015/16 |
The Internal Audit Report on Corporate Governance2015/16 is attached, marked 8.
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For information | |||||||||
| 09 | Review of Whistleblowing Policy |
This report, attached marked 9, requests the Committee to recommend that the Fire Authority approve the Whistleblowing Policy (attached as an appendix), following the annual review conducted by officers.
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For decision | |||||||||
| 10 | Annual Review 2014/15 |
This report, attached marked 10, presents the draft Annual Review (also known as the Annual Statement of Assurance) for 2014/15 and gives the Committee an opportunity to make comment on the draft, prior to its going forward to the full Fire Authority for consideration and approval.
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For decision | |||||||||
| 11 | Performance against Improvement Objectives in Operational and Peer Assessments |
This report, attached marked 11, provides an update on performance against improvement objectives in Operational and Peer Assessments. It also informs the Audit and Performance Committee of a proposed request to the Service Management Team to agree the closedown of the Operational Assessment and Peer Review Action Plan.
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For information | |||||||||
| 12 | Performance Monitoring | |||||||||||
| 12a | Service Targets April to September 2015 |
This report, attached marked 12a, presents a summary of the Service's performance for the period April to September 2015.
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For information | |||||||||
| 12b | Presentation on Service Targets |
In accordance with the request made at the January 2015 meeting of the Committee, officers will give a presentation on the following 2015/16 Service Target: Deliberate fires will be reduced to not more than 693 fires during 2015/16
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For information | |||||||||
| 12c | Wholetime and Retained Duty System Performance Monitoring April to June 2015 |
This report, attached marked 12c, provides information regarding the ongoing performance and management in terms of the availability of Wholetime and Retained Duty System appliances in Shropshire.
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For information | |||||||||
| 13 | Shropshire Fire Risk Management Services Ltd. Performance Reporting |
This report, attached marked 13, provides information on the performance of the Fire Authority controlled company, Shropshire Fire Risk Management Services Ltd. Please note that the appendix to this report contains exempt information and will, therefore, be considered in closed session at item 16.
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For information | |||||||||
| 14 | Local Government Act 1972 |
Members are asked to consider a resolution under section 100A (4) of the Local Government Act 1972 that the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information, as defined by the provisions of Part I of Schedule 12(A) to the Act, by virtue of Paragraph 3. |
For decision | |||||||||
| 15 | Exempt Minutes (Paragraph 3) |
29 January 2015 At its meeting on 23 April 2015, Members were unable to agree the exempt minutes of the Committee meeting, held on 29 January 2015, because of a lack of quorum (four Members) to consider this item. Councillors Mrs Bould, Hurst-Knight, Dr Jones and Roberts have since confirmed that those minutes do represent a true record of the meeting. Members are, therefore, now asked to agree that the exempt minutes of the Audit and Performance Management Committee meeting, held on 29 January 2015 and attached marked 15a, be signed by the Chair as a correct record. 23 April 2015 At its meeting on 9 July 2015, Members were unable to agree the exempt minutes of the Committee meeting, held on 23 April 2015, because of a lack of quorum (four Members) to consider this item. Councillors Adams, Hurst-Knight, Dr Jones and Roberts have since confirmed that those minutes do represent a true record of the meeting. Members are, therefore, now asked to agree that the exempt minutes of the Audit and Performance Management Committee meeting, held on 23 April 2015 and attached marked 15b, be signed by the Chair as a correct record. 9 July 2015 Members are asked to agree the exempt minutes, attached marked 15c, of the Audit and Performance Management Committee meeting, held on 9 July 2015, and that they be signed by the Chair as a correct record. |
For decision | |||||||||
| 16 | Shropshire Fire Risk Management Services Ltd. Performance Update (Paragraph 3) |
The Committee is asked to receive the Appendix to report 13, which contains exempt information. |
For information |
