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| Item no. | Agenda Item | Details | Status | |||||||
|---|---|---|---|---|---|---|---|---|---|---|
| 01 | Election of Chair |
To elect a Chair for the ensuing year |
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| 02 | Appointment of Vice-Chair |
To appoint a Vice-Chair for the ensuing year |
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| 03 | Apologies for Absence | |||||||||
| 04 | Declarations of Interest |
Members are reminded that they should declare any personal and/or prejudicial interests at this point and that they should leave the meeting room before any item, in which they have a prejudicial interest, is discussed. |
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| 05 | Minutes |
Members are asked to agree the minutes of the meeting of the Audit and Performance Management Committee, held on 9 June 2011, attached marked 5, and that they are signed as a correct record.
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For decision | |||||||
| 06 | Public Questions |
To receive any questions, statements or petitions, of which notice has been received, from members of the public. |
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| 07 | Constitution and Training |
This report, attached marked 7, brings the latest version of the Committee's constitution to the notice of its Members. It also being Members up-to-date on training issues and asks them to consider what should be the subject of the next training session.
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For decision | |||||||
| 08 | Statement of Accounts 2010/11 |
This report, attached marked 8, presents to the Committee the completed Statement of Accounts for 2010/11, for review prior to consideration by the Fire Authority at its meeting on 26 September 2011.
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For information | |||||||
| 09 | External Audit Matters | |||||||||
| 09a | Annual Governance Report 2010/11 |
Ms Mayne and Mr Patterson from the Audit Commission will attend to present the Commission's report on the audit for the year ended 31 March 2011, attached marked 9a. The Chair of the Committee, Chief Fire Officer and Treasurer (in accordance with the authority delegated to them by the Fire Authority at its meeting on 19 July 2006) will then sign the Letter of Representation for the year ended 31 March 2010, as required by the Audit Commission.
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For decision | |||||||
| 09b | External Audit Statement of Audit Progress |
Members are asked to receive the Statement of Audit Progress, attached marked 9b, from the Audit Commission.
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For information | |||||||
| 10 | Annual Governance Statement Improvement Plan 2011/12 |
This report, attached marked 10, presents the 'Annual Governance Statement' Improvement Plan for 2011/12, agreed by this committee in June 2011 for approval by the Fire Authority at its meeting on 26 September 2011. The report also details the progress made to date against the improvements contained in that Plan.
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For information | |||||||
| 11 | Code of Corporate Governance 2011/12 |
This report, attached marked 11, gives the Committee an opportunity to make comment on the draft Code of Corporate Governance 2011/12, prior to its going forward to the full Fire Authority for consideration and formal adoption.
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For decision | |||||||
| 12 | Internal Audit Report on Compliance with the Code of Corporate Governance 2011/12 |
The Internal Audit Report on Compliance with the Code of Corporate Governance 2011/12 will follow marked 12.
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For information | |||||||
| 13 | Changes to Internal Audit Plan |
Following failures to the Service's Information and Communication Technology infrastructure in June 2011, an internal investigation was requested by the Chief Fire Officer, to be undertaken by Audit Services at Shropshire Council. The investigation is underway, but the proposed duration is as yet unknown. However, it was agreed that, in order to accommodate in part the costs of the investigation, some changes would be made to the Internal Audit Plan for 2011/12, which was approved by this Committee in March 2011. Following discussion with the Treasurer and the Chief Fire Officer, it has been agreed with Audit Services that 5 days of the Plan will be used , 2 of which were scheduled for Fraud and Corruption, and 3 for Risk Management - this audit, originally scheduled for 6 days, will now be a lighter audit of 3 days. |
For information | |||||||
| 14 | Risk Management Group Internal Audit Progress Monitoring Report |
This report, attached marked 14, provides Members with an update on the monitoring of recommendations made by Internal Audit that is undertaken by the Risk Management Group. It specifically covers details about the progress made against outstanding recommendations.
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For information | |||||||
| 15 | Performance Monitoring | |||||||||
| 15a | Public Value Performance Measures 2011/12 |
This report, attached marked 15a, is a summary of the organisational Public Value Performance Measures, as documented in the 2011/12 Service Plan.
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For decision | |||||||
| 15b | Retained Duty System Performance Monitoring April 2011 to June 2011 |
This report, attached marked 15b, provides information regarding the ongoing performance and management of the Retained Duty System in Shropshire.
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For information |
