26 April 2017

Date: 

Wednesday, 26 April, 2017

Time: 

10:00

Location: 

Headquarters, Shrewsbury

Category: 

Item no. Agenda Item Details Status
01 Apologies for Absence
02 Disclosable Pecuniary Interests

Members are reminded that they must not participate in the discussion or voting on any matter, in which they have a Disclosable Pecuniary Interest, and should leave the room prior to the commencement of the debate.

03 Public Questions

Members are asked to receive any questions, statements or petitions, of which notice has been received, from members of the public.

04 Minutes

Members are asked to agree the minutes, attached marked 4, of the Audit and Performance Management Committee meeting, held on 8 December 2016, and that they be signed by the Chair as a correct record.

AttachmentSize
PDF icon 4 - Audit and Performance Management Committee Minutes 8 December 2016208.31 KB
For decision
05 Review of Committee Terms of Reference

This report, attached marked 5, proposes some minor amendments to the Terms of Reference of the Audit and Performance Management Committee for consideration and recommendation to the Fire Authority, following the annual review conducted by officers.

AttachmentSize
PDF icon 5 - Reveiw of Committee Terms of Reference232.79 KB
For decision
06 Review of Member Role Descriptions

This report, attached marked 6, asks Members to review the Role Descriptions for the Chair and Vice-Chair of the Audit and Performance Management Committee and Member Champion for Risk Management and Audit.

 

AttachmentSize
PDF icon 6 - Review of Member Role Descriptions365.76 KB
For decision
07 Code of Corporate Governance 2016/17

This report, attached marked 7, gives the Committee an opportunity to make comment on the draft Code of Corporate Governance 2016/17, prior to its going forward to the full Fire Authority for consideration and formal adoption.

AttachmentSize
PDF icon 7 - Code of Corporate Governance 2016/17869.33 KB
For decision
08 External Audit
08a The Audit Plan

This paper, attached marked 8a, sets out an overview of the planned scope and timing of the external audit, as required by International Standard on Auditing (UK & Ireland) 260.

AttachmentSize
PDF icon 8a - The Audit Plan1.92 MB
For information
08b Informing the Audit Risk Assessment

This report, attached marked 8b, contributes towards the effective two-way communication between external auditors and the Audit and Performance Management Committee, as 'those charged with governance'.  The report covers some important areas of the auditor risk assessment, where external audit are required to make inquiries of the Committee under auditing standards.

AttachmentSize
PDF icon 8b - Informing the Audit Risk Assessment1.32 MB
For information
09 Internal Audit Quality Assurance Improvement Programme External Assessment

This report, attached marked 9, informs the Committee of the outcomes of the external assessment of Shropshire Council’s Internal Audit Service compliance with the Public Sector Internal Audit Standards.

AttachmentSize
PDF icon 9 - Internal Audit Quality Assurance Improvement Programme External Assessment1.13 MB
For information
10 Statement of Accounts 2016/17 Review of Accounting Policies

This report, attached marked 10, presents the accounting policies to be used in the production of the Fire Authority’s Statement of Accounts 2016/17, for consideration and approval.

AttachmentSize
PDF icon 10 - Statement of Accounts 2016/17 Review of Accounting Policies606.06 KB
For decision
11 Annual Governance Statement 2016/17 Improvement Plan

This report, attached marked 11, summarises the progress made to date against the improvements contained in the Annual Governance Statement Improvement Plan 2016/17.

AttachmentSize
PDF icon 11 - Annual Governance Statement 2016/17 Improvement Plan215.31 KB
For information
12 Review of Anti-Fraud, Bribery and Corruption Strategy

This report, attached marked 12, requests the Committee to recommend that the Fire Authority re-affirm the Anti-Fraud, Bribery and Corruption Strategy, following the annual review conducted by officers.

AttachmentSize
PDF icon 12 - Reveiw of Anti-Fraud, Bribery and Corruption Strategy337.9 KB
For decision
13 Corporate Risk Management Summary

This report, attached marked 13, updates Members on the status of risks on the Corporate Risk Register.

 

AttachmentSize
PDF icon 13 - Corporate Risk Management Summary309.04 KB
For information
14 Service Transformation Programme

Officers will give a presentation on the benefits emanating from the Service Transformation Programme.

 

For information
15 Performance Monitoring
15a Service Targets April 2016 to March 2017

This report, attached marked 15a, presents a summary of the Service’s performance from April 2016 to March 2017.

AttachmentSize
PDF icon 15a - Service Targets April 2016 to March 2017319.99 KB
For information
15b Service Targets 2017/18

This report, attached marked 15b, presents the agreed Service Targets for 2017/18.

AttachmentSize
PDF icon 15b - Service Targets 2017/18135.86 KB
For information
15c Wholetime and Retained Duty System Performance Monitoring October to December 2016

This report, attached marked 15c, provides information regarding the ongoing performance and management in terms of the availability of wholetime and Retained Duty System appliances in Shropshire.

AttachmentSize
PDF icon 15c - Wholetime and Retained Duty System Performance Monitoring October to December 2016613.97 KB
For information
16 Local Government Act 1972

Members have a discretion to exclude the press and public from meetings of the Fire Authority in defined circumstances.  In view of the nature of business to be transacted, it is recommended that under Section 100(A)(4) of the Local Government Act 1972, having been satisfied in all the circumstances of the case that the public interest in maintaining the exemption outweighs the public interest in disclosing this information, that Members formally resolve that the press and public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972.

For decision
17 Shropshire Fire Risk Management Services Ltd Performance Update (Paragraph 3)

This report attached marked 17, provides a summary of activity and performance for the company since November 2016.

For information