Meeting Details

Members are reminded that they must not participate in the discussion of, or voting on, any matter, in which they have a Disclosable Pecuniary Interest, and should leave the room prior to the commencement of the debate.

Members are asked to agree the non-exempt minutes, attached marked 3, of the Audit and Performance Management Committee meeting, held on 27 March 2014, and that they be signed by the Chair as a correct record.

Members are asked to recieve any questions, statements or petitions, of which notice has been received, from members of the public.

This report, attached marked 5, asks Members to review the current Terms of Reference of the Audit and Performance Management Committee and make recommendations regarding any amendments required to the Fire Authority.

This report, attached marked 6, asks the Audit and Performance Management Committee to review the current Role Descriptions for the Chair and Vice-Chair of the Committee and Member Champion for Risk Management and Audit.

This report, attached marked 7, requests the Committee to recommend that the Fire Authority re-affirm the Anti-Fraud, Bribery and Corruption Strategy, following the annual review conducted by officers.

The External Audit Fee Letter 2014/15, attached marked 8, sets out details of the 2014/15 audit fee for the Authority, along with the scope and timing of External Audit’s work and details of their team.

This report, attached marked 9, summarises the progress made to date against the improvements contained in the Annual Governance Statement Improvement Plan 2013/14.

This report, attached marked 10, provides information on the benefits achieved to date following the upgrade to the Fire Safety database, Community Fire Risk Management Information System.

This report, attached marked 11, advises Members of summary details regarding the compliments and complaints received during 2013/14, with comparisons to 2011/12 and 2012/13.

This report, attached marked 12a, presents a summary of the Service’s year-end performance for the period April 2013 to March 2014.

This report, attached marked 12b, provides information regarding the ongoing performance and management of the Retained Duty System in Shropshire.

This report, attached marked 13, provides information on the performance of the Fire Authority controlled company, Shropshire Fire Risk Management Services.  Please note that the appendix to this report contains exempt information and will, therefore, be considered in closed session at item 17.

This Annual Report, attached marked 14, provides Members with details of the work undertaken by Internal Audit for the year ended 31 March 2014.  It reports on progress against the annual audit plan. It also provides the Head of Audit’s (Audit Service Manager’s) opinion on the overall adequacy and effectiveness of the organisation’s framework of governance, risk management and control, as required by the Public Sector Internal Audit Standards, which in turn contributes to the review of the effectiveness of the systems of internal control as required by the Accounts and Audit Regulations 2011 4(2). 

Members are asked to consider a resolution under section 100A (4) of the Local Government Act 1972 that the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information, as defined by the provisions of Part I of Schedule 12(A) to the Act, by virtue of Paragraph 3.

Members are asked to agree the exempt minutes, attached marked 16, of the Audit and Performance Management Committee meeting, held on 27 March 2014, and that they be signed by the Chair as a correct record.

The Committee is asked to receive the following appendices to report 13, which contain exempt information:

17a      Financial Information to 31 March 2014

17b     Performance Indicators to 20 May 2014