Meeting Details

Members are reminded that they must not participate in the discussion of, or voting on any matter, in which they have a Disclosable Pecuniary Interest, and should leave the room prior to the commencement of the debate.

Members are asked to receive any questions, statements or petitions, of which notice has been received, from members of the public.

Members are asked to agree the minutes, attached marked 4, of the meeting of the Audit and Performance Management Committee, held on 19 July 2017, and that they be signed by the Chair as a correct record.

This report, attached marked 5, presents the completed Statement of Accounts for 2016/17 to the Committee for consideration and approval.

As the Statement is in excess of 80 pages a hard copy has not been included with the meeting papers but can be accessed on the Fire Authority’s website via the following link:

https://www.shropshirefire.gov.uk/meeting/14-september-2017

This report, attached marked 6, summarises the progress made to date against the improvements contained in the Annual Governance Statement Improvement Plan 2017/18.

External Auditor Mr Stocks will attend to present the Audit Findings for the year ended 31 March 2017, attached marked 7. 

The Chair of the Audit and Performance Management Committee,

Chief Fire Officer and Treasurer (in accordance with the authority delegated to them by the Fire Authority at its meeting on 13 February 2012) will then sign the Letter of Representation for the year ended 31 March 2017, as required by External Audit.

This report, attached marked 8, requests the Committee to recommend that the Fire Authority approve the Whistleblowing Policy (attached as an appendix), following the annual review conducted by officers.

This report, attached marked 9, presents the draft Annual Review (also known as the Annual Statement of Assurance) for 2016/17 and gives the Committee an opportunity to make comment on the draft, prior to its going forward to the full Fire Authority for consideration and approval.

This report, attached marked 10, updates Members on the status of risks on the Corporate Risk Register.

This report, to follow marked 11a, presents a summary of the Service's performance for the period April to September 2017.

As agreed at the July 2016 meeting of the Committee, officers will give a presentation on the following 2017/18 Service Target:

The first fire engine will arrive at an emergency incident with at least 4 firefighters within 15 minutes on 89% of occassions.

This report, to follow marked 11c, provides information regarding the ongoing performance and management in terms of the availability of wholetime and Retained Duty System appliances in Shropshire.

Members have a discretion to exclude the press and public from meetings of the Fire Authority in defined circumstances.  In view of the nature of business to be transacted, it is recommended that under Section 100(A)(4) of the Local Government Act 1972, having been satisfied in all the circumstances of the case that the public interest in maintaining the exemption outweighs the public interest in disclosing this information, that Members formally resolve that the press and public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in paragraphs 3 and 4 of Part 1 of Schedule 12A to the Local Government Act 1972.

The Committee is asked to receive Appendix C to report 10 - Corporate Risk Management Summary, which contains exempt information.

This report provides information on the performance of the Fire Authority controlled company, Shropshire Fire Risk Management Services Ltd.