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| Item no. | Agenda Item | Details | Status | ||||||||
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| 01 | Apologies for Absence |
Councillor Sahota |
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| 02 | Disclosable Pecuniary Interests |
Members are reminded that they must not participate in the discussion of, or voting on, any matter, in which they have a Disclosable Pecuniary Interest, and should leave the room prior to the commencement of the debate. |
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| 03 | Public Questions |
Members are asked to receive any questions, statements or petitions, of which notice has been received, from members of the public. |
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| 04 | Minutes |
Members are asked to agree the minutes, attached marked 4, of the Audit and Performance Management Committeee meeting, held on 11 April 2019, and that they be signed by the Chair as a correct record.
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| 05 | Committee Consitution and Training |
This report, attached marked 5, brings the latest version of the Committee's constitution to the notice of its Members. It also asks Members to consider what training they wish to receive in order to fulfil their role on the Committee effectively,
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| 06 | Statement of Accounts 2018/19 |
This report, attached marked 6, presents the completed Statement of Accounts for 2018/19 to the Committee for consideration and approval. As the statement is in excess of 80 pages, a hard copy has not been included with the meeting papers but can be accessed on the Fire Authority's website via the following link: https://www.shropshirefire.gov.uk/meeting/18-july-2019 A paper copy will be made available upon request.
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| 07 | Annual Governance Statement 2018/19 and Improvement Plan 2019/20 |
This report, attached marked 7, sets out the draft Annual Governance Statement (AGS) for 2018/19 and AGS Improvement Plan 2019/20 to be included in the Fire Authority's Statement of Accounts. It also details progress on the 2018/19 Improvement Plan.
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| 08 | External Audit |
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| 08a | Audit Findings |
External Auditor Mr Jones will attend to present the Audit Findings for the year ended 31 March 2019, attached marked 8a. The Chair of the Standards, Audit and Performance Committee, Chief Fire Officer and Treasurer (in accordance with the authority delegated to them by the Fire Authority at its meeting on 13 February 2012) will then sign the Letter of Representation for the year ended 31 March 2019, as required by External Audit.
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| 08b | Audit Fee Letter 2019/20 |
The External Audit Fee Letter 2019/20, attached marked 8b, sets out details of the 2019/20 audit fee for the Authority, along with the scope and timing of External Audit's work and details of their team.
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| 09 | Corporate Risk Management Summary |
This report, attached marked 9, updates Members on the status of risks on the Corporate Risk Register,
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| 10 | Internal Audit Annual Report |
This report, attached marked 10, provides Members with details of the work undertaken by Internal Audit for the year ended 31 March 2019. It reports on progress against the annual audit plan and also provides the Head of Audit's opinion on the overall adequacy and effectiveness of the organisation's governance, risk management and control processes.
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| 11 | Risk Management Group Internal Audit Progress Monitoring Report |
This report, attached marked 11, provides an update on the monitoring of recommendations made by Internal Audit, which is undertaken by the Risk Management Group. It specifically covers details about the progress made against outstanding recommendations.
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| 12 | Anti-Fraud, Bribery and Corruption Strategy |
This report, attached marked 12, requests the Committee to recommend that the Fire Authority re-affirm the Anti-Fraud, Birbery and Corruption Strategy (attached as an appendix), following the annual review conducted by officers.
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| 13 | Summary of Compliments and Complaints 2015/16 to 2018/19 |
This report, attached marked 13, advises Members of summary details regarding the compliments and complaints received during 2018/19, with comparisons to the previous three years.
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| 14 | Performance |
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| 14a | Service Targets April to June 2019 |
This report, attached marked 14a, presents a summary of the Service's performance from April to June 2019.
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| 14b | Wholetime and On-Call (Retained Duty System) Performance Monitoring April 2018 to March 2019 |
This report, attached marked 14b, provides summary information, for the whole year 2018-19, regarding the performance and management of the availability of Wholetime and On-Call Retained Duty System appliances in Shropshire.
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| 15 | Exclusion of Press and Public |
Members have a discretion to exclude the press and public from meetings of the Fire Authority in defined circumstances. In view of the nature of business to be transacted, it is recommended that under Section 100(A)(4) of the Local Government Act 1972, having been satisfied in all the circumstances of the case that the public interest in maintaining the exemption outweighs the public interest in disclosing this information, that Members formally resolve that the press and public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in paragraph 4 of Part 1 of Schedule 12A to the Local Government Act 1972. |
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| 16 | Corporate Risk Management Summary (Paragraph 4) |
The Committee is asked to receive Appendix C to Report 9 - Corporate Risk Management Summary, attached marked 16, which contains exempt information. |
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