Meeting Details

Members are reminded that they must not participate in the discussion of, or voting on, any matter, in which they have a Disclosable Pecuniary Interest, and should leave the room prior to the commencement of the debate.

Members are asked to receive any questions, statements or petitions, of which notice has been received, from members of the public.

Members are asked to agree the minutes, attached marked 4, of the Audit and Performance Management Committee meeting, held on 25 April 2018, and that they be signed by the Chair as a correct record.

This report, attached marked 5, brings the latest version of the Committee's constitution to the notice of its Members.  It also asks Members to consider what training they wish to receive in order to fulfil their role on the Committee effectively.

This report, attached marked 6, presents the completed Statement of Accounts for 2017/18 to the Committee for consideration and approval.

As the Statement is in excess of 80 pages, a hard copy has not been included with the meeting papers but can be accessed via the following link:

https://www.shropshirefire.gov.uk/meeting/19-july-2018

A paper copy will be made available upon request.

This report, attached marked 7, sets out the draft Annual Goverance Statement (AGS) for 2017/18 and AGS Improvement Plan 2018/19 to be included in the Fire Authority's Statement of Accounts.  It also details progress on the 2017/18 Improvement Plan.

External Auditor Mr Jones will attend to present the Audit Findings for the year ended 31 March 2018, attached marked 8a,

The Chair of the Audit and Performance Management Committee, Chief Fire Officer and Treasurer (in accordance with the authority delegated to them by the Fire Authority at its meeting on 13 February 2012) will then sign the Letter of Representation for the year ended 31 March 2018, as required by External Audit.

The External Audit Fee Letter 2018/19, attached marked 8b, sets out details of the 2018/19 audit fee for the Authority, along with the scope and timing of External Audit's work and details of their team.

This report, attached marked 9, updates Members on the status of risks on the Corporate Risk Register.

This report, attached marked 10, provides members with details of the work undertaken by Internal Audit for the year ended 31 March 2018.  It reports on progress against the annual audit plan and also provides the Head of Audit's opinion on the overall adequacy and effectiveness of the organisation's governance, risk management and control processes.

This report, attached marked 10a, recommends that the Fire Authority approve a revised programme of audit work for 2018/19 as set out in the report to reflect the major system changes being undertaken.

This report, attached marked 11, updates Members on Service Transformation Programme benefits to date.

This report, attached marked 12, advises Members of summary details regarding the compliments and complaints received during 2017/18, with comparisons to 2016/17 and 2015/16.

This report, attached marked 13a, presents a summary of the Service's performance from April to June 2018.

Officers will give a presentation on the following 2018/19 Service Target:

The first fire engine will arrive at an emergency incident with at least 4 firefighters within 15 minutes on 89% of occasions.

This report, attached marked 13c, provides information regarding the ongoing performance and managment in terms of availability of wholetime and Retained Duty System appliances in Shropshire.

Members have a discretion to exclude the press and public from meetings of the Fire Authority in defined circumstances.  In view of the nature of business to be transacted, it is recommended that under Section 100(A)(4) of the Local Government Act 1972, having been satisfied in all the circumstances of the case that the public interest in maintaining the exemption outweighs the public interest in disclosing this information, that Members formally resolve that the press and public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in paragraph 4 of Part 1 of Schedule 12A to the Local Government Act 1972.

The Committee is asked to receive Appendix C to Report 9 - Corporate Risk Management Summary, attached marked 15, which contains exempt information.