Meeting Details

Members are reminded that they must not participate in the discussion of, or voting on, any matter, in which they have a Disclosable Pecuniary Interest, and should leave the room prior to the commencement of the debate.

Members are asked to agree the non-exempt minutes, attached marked 3, of the Audit and Performance Management Committee meeting, held on 10 December 2015, and that they be agreed by the Chair as a correct record.

Members are asked to receive any questions, statements or petitions, of which notice has been received, from members of the public.

This report, attached marked 5, asks Members to review the current Terms of Reference of the Audit and Performance Management Committee and make recommendations regarding any amendments required to the Fire Authority.

This report, attached marked 6, asks Members to review the Role Descriptions for the Chair and Vice-Chair of the Audit and Performance Management Committee and Member Champion for Risk Management and Audit, which can be viewed below.

This paper, attached marked 7a, sets out an overview of the planned scope and timing of the external audit, as required by the International Standard on Auditing (UK & Ireland) 260.

This report, attached marked 7b, contributes towards the effective two-way communication between external auditors and the Audit and Performance Management Committee as 'those charged with governance'.  The report covers some important areas of the auditor risk assessment, where external audit are required to make inquiries of the Committee under auditing standards.

This annual report, attached marked 8a, provides Members with details of the work undertaken by Internal Audit for the year ended 31 March 2016.  It reports on progress against the annual audit plan.  It also provides the Head of Audit's (Audit Service Manager's ) opinion on the overall adequacy and effectiveness of the organisation's governance, risk management and control processes.

This report, attached marked 8b, reviews the three-year programme of audit work for the period 2016/17 to 2018/19 and recommends that the Fire Authority approve the programme for 2016/17, as set out in the report.

This report, attached marked 10, summarises the progress made to date against the improvements contained in the Annual Governance Statement Improvement Plan 2015/16.

This report, attached marked 11, requests the Committee to recommed that the Fire Authority re-affirm the Anti-Fraud, Bribery and Corruption Strategy, following the annual review conducted by officers.

This report, attached marked 12, is the latest of the regular risk summary reports, which are normally reported to the Strategy and Resources Committee.  However, following changes to the Committee terms of reference, which are still to be ratified by the Fire Authority, these summary reports will in future be presented to the Audit and Performance Management Committee.  The report covers progress since the last update to Strategy and Resources Committee in January 2016.

Officers will give a presentation on the benefits emanating from the Service Transformation Programme.

This report, attached marked 14a, presents a summary of the Service's performance for the period April 2015 to March 2016.

This report, attached marked 14b, provides information regarding the ongoing performance and management in terms of availability of wholetime and Retained Duty System appliances in Shropshire.

This report, attached marked 14c, presents the agreed Public Value Measures and targets for 2016/17.

This report, attached marked 15, provides information on the performance of the Fire Authority controlled company, Shropshire Fire Risk Management Services Ltd.

Please note that the appendices to this report contain exempt information and will, therefore, be considered in closed session at item 18.

Members are asked to consider a resolution under section 100A (4) of the Local Government Act 1972 that the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information, as defined by the provisions of Part I of Schedule 12(A) to the Act, by virtue of Paragraph 3.

Members are asked to agree the exempt minutes, attached marked 17, of the Audit and Performance Management Committee meeting, held on 10 December 2015, and that they be signed by the Chair as a correct record.

The Committee is asked to receive the following appendices to report 15, attached marked 18a and 18b respectively, which contain exempt information:

• Appendix A     Financial Statements to 31 March 2016
• Appendix B     Performance Update