Fire and Rescue Authority

13 October 2021

Submitted by Lynn Ince on Wed, 30/12/2020 - 10:31

Item no. Agenda Item Details Status

01 Apologies for Absence

Disclosable Pecuniary Interests

Members are reminded that they must not participate in the discussion of, or voting on, any matter, in which they have a Disclosable Pecuniary Interest and should leave the room prior to commencement of the debate.

Public Questions

Members are asked to receive any questions, statements or petitions, of which notice has been received, from members of the public.

Fire Authority Minutes

Members are asked to agree the minutes, to follow marked 4, of the Fire Authority Annual Meeting, held on 23 June 2021, and that they be signed by the Chair as a correct record.

For decision

05 Standards, Audit and Performance Committee Minutes

05a

29 July 2021

Members are asked to receive and note the minutes of the Standards, Audit and Performance Committee meeting, held on 29 July 2021, which are attached marked 5a.

Attachment	Size
5a - Standards, Audit and Performance Committee Minutes 29 July 2021	145.59 KB

For information

05b

24 September 2021

Members are asked to receive the minutes of the Standards, Audit and Performance Committee meeting, held on 24 September 2021, which are attached marked 5b, and agree the recommendation at items 8 and 9. The reports for which are attached marked 5b(i) and 5b(ii)

Attachment	Size
05b - Standards, Audit and Performance Committee Minutes 24 September 2021	156.63 KB
5b(i) - Appointment of External Auditors from 2023-24	98.25 KB
05(ii) - Annual Review 2020/21	64.73 KB

For decision

Strategy and Resources Committee Minutes

Members are asked to receive and note the minutes of the Strategy and Resources Committee meeting, held on 16 September 2021, which are attached marked 6, and agree the recommendation at item 6. The report for which is attached marked 6a

Attachment	Size
6 - Strategy and Resources Committee Minutes 16 September 2021	157.43 KB
6a - Financial Performance to July 2021	328.09 KB

For decision

07 Constitutional Issues

07a

Review of standing Orders relating to Contracts

This report, attached marked 7a, reviews the Fire Authority’s Standing Orders relating to Contracts and asks Members to consider and decide upon the amendments proposed.

Attachment	Size
7a - Review of Standing Orders relating to Contracts	261.61 KB

For decision

07b

Model Code of Conduct

This report, attached marked 7b, asks the Fire Authority to decide upon the adoption of the Model Code of Conduct that was published by the Local Government Association in December 2020

Attachment	Size
7b - Model Code of Conduct	245.88 KB

For decision

Process for dealing with Brigade Managers Pay

This report, attached marked 8, informs the Fire Authority of the review of the process for undertaking Brigade Managers’ pay negotiations and makes a number of recommendations in light of the review.

Attachment	Size
8 - Process for dealing with Brigade Managers Pay	197.67 KB

For decision

Firefighters' Pension Scheme Delegations

This report, attached marked 9, results from a routine review of the discretionary powers of the Fire Authority under the Firefighters’ Pension Scheme 2015.

Attachment	Size
9 - Firefighters Pension Scheme Delegations	230.49 KB

For information

Fire Alliance Update

This report, attached marked 10, updates Members on progress in the priority projects developed by the Strategic Fire Alliance between Shropshire Fire and Rescue Service and Hereford & Worcester Fire and Rescue Service.

Attachment	Size
10 - Fire Alliance Update	118.47 KB

For information

Exclusion of Press and Public

Members have a discretion to exclude the press and public from meetings of the Fire Authority in defined circumstances. In view of the nature of business to be transacted, it is recommended that under Section 100(A)(4) of the Local Government Act 1972, having been satisfied in all the circumstances of the case that the public interest in maintaining the exemption outweighs the public interest in disclosing this information, that Members formally resolve that the press and public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972.

For decision

Strategy and Resources Committee Exempt Minutes (Paragraph 3)

Members are asked to receive and note the exempt minutes of the Strategy and Resources Committee meeting, held on 16 September 2021, which are attached marked 12.

For information

Alerters and Station End Equipment Scheme (Paragraph 3)

This report, attached marked 13, sets out the requirement for the Service to replace current alerting and station end equipment and associated costs, for on-call locations and staff. This will ensure mobilising systems continue to operate effectively into the future.

For decision

23 June 2021

Fire Authority meetings have reverted back to physical meetings which can be attended by the public.

There may, however, be a limit to the number of people who can be accommodated in the room.

Thank you

Submitted by Lynn Ince on Wed, 30/12/2020 - 10:29

Item no. Agenda Item Details Status

Election of Chair

Members are asked to elect a Chair for the ensuing year.

Appointment of Vice-Chair

Members are asked to appoint a Vice-Chair for the ensuing year.

03 Apologies for Absence

Vote of Thanks and Welcome

There will be a vote of thanks for Councillors Peter Adams, Pauline Dee, Chris Mellings, Paul Milner and Keith Roberts from Shropshire Council and Councillor Karen Blundell from Telford & Wrekin Council, who all left the Fire Authority in May.

The Fire Authority is also asked to welcome Councillors Roy Aldcroft, Mark Boylan, Garry Burchett, Roger Evans, Nick Hignett and Christian Lea to the Fire Authority.

The Fire Authority is also asked to welcome Councillor Dean Carroll back to the Fire Authority.

Disclosable Pecuniary Interests

Public Questions

Members are asked to receive any questions, statements or petitions, of which notice has been received, from members of the public.

Non-Exempt Fire Authority Minutes

Members are asked to agree the minutes, attached , of the Fire Authority meeting, held on 26 February, and that they be signed by the Chair as a correct record.

Attachment	Size
Minutes for Extraordinary meeting 26 Feb 2021	103.31 KB

For decision

07a

10 February 2021

Members are asked to agree the non-exempt minutes, attached marked 7a, of the Fire Authority meeting, held on 10 February 2021, and that they be signed by the Chair as a correct record.

Attachment	Size
7a - Fire Authority Non-Exempt Minutes 10 February 2021	155.74 KB

For decision

07b

26 February 2021

Members are asked to agree the non-exempt minutes, attached marked 7b, of the Extraordinary Fire Authority meeting, held on 26 February 2021, and that they be signed by the Chair as a correct record.

Attachment	Size
7b - Fire Authority Extraordinary Meeting Minutes 26 February 2021	103.31 KB

For decision

Strategy and Resources Committee Minutes

Members are asked to note the minutes of the Strategy and Resources Committee meeting, held on 18 March 2021, attached marked 8.

Attachment	Size
8 - Strategy and Resources Committee Minutes 18 March 2021	157.77 KB

For information

Standards, Audit and Performance Committee Minutes

Members are asked to receive the minutes of the Standards, Audit and Performance Committee meeting, held on 22 April 2021, attached marked 9, and agree the recommendations at items 7a and 10. These items are attached marked 9a and 9b respectively.

Attachment	Size
9 - Standards, Audit and Performance Committee Minutes 22 April 2021	107 KB
9a - Code of Corporate Governance 2020/21	434.7 KB
9b - Anti-Fraud, Bribery and Corruption Strategy 2021/22	152.44 KB

For decision

10 Constitutional Issues

10a

Committee Composition and Allocation of Seats to Political Groups

This report, attached marked 10a, asks the Fire Authority to agree the numbers on its Committees and the allocations of seats on its Committees to political groups.

Attachment	Size
10a - Committee Composition and Allocation of Seats to Political Groups	134.73 KB

For decision

10b

Committee Membership and Constitution

This report, attached marked 10b, asks the Fire Authority to confirm appointments to its committees; to agree the appointment of Chairs and Vice Chairs to serve on committees; to appoint its representative on the Local Government Association Fire Services Commission; and to appoint its Member Champions.

Attachment	Size
10b - Committee Membership and Appointments	128.47 KB

For decision

10c

Fire Authority Terms of Reference and Committee Constitutions

This report, attached marked 10c, requests approval of the Terms of Reference for the Fire Authority and also asks the Fire Authority to agree the constitutions of its committees.

Attachment	Size
10c - Fire Authority Terms of Reference and Committee Constitutions	248.94 KB

For decision

10d

Review of Member Role Descriptions

This report, attached marked 10d, asks the Fire Authority to review and agree its Member Role Descriptions.

Attachment	Size
10d - Review of Member Role Descriptions	146 KB

For decision

10e

Review of Standing Orders and Scheme of Delegation to Officers

This report, attached marked 10e, reviews the Fire Authority’s Standing Orders for the Regulation of Proceedings and Business, Standing Orders relating to Contracts and Scheme of Delegation to Officers and asks Members to consider and decide upon the amendments proposed.

Attachment	Size
10e - Review of Standing Orders and Scheme of Delegation	138.78 KB
10e - Appendix A Standing Orders for Proceedings and Business	267.2 KB
10e - Appendix B Contract Standing Orders	216.96 KB
10e - Scheme of Delegation to Officers	195.06 KB

For decision

Financial Performance to March 2021

This report, attached marked 11, provides information on the financial performance of the Service, and seeks approval for action, where necessary.

Attachment	Size
11 - Financial Performance to March 2021	148.62 KB

For decision

Statement of Accounts 2020/21

This report, attached marked 12, sets out the key revenue issues, which have arisen from work on the Statement of Accounts 2020/21, and seeks approval for use of the General Fund balance in 2021/22.

Attachment	Size
12 - Statement of Accounts 2020/21	135.42 KB

For decision

Strategic Planning Process Timetable 2022/23

This report, attached marked 13, outlines how the Service will continue to align service, financial and improvement planning, the result of which will culminate in the 2022/23 and the publication of the 20222/23 Annual Plan.

Attachment	Size
13 - Strategic Planning Process Timetable 2022/23	109.08 KB

For decision

Service Plan 2021 - 2025

This report, attached marked 14, updates the Committee on the Service Plan 2021-2025.

Attachment	Size
14 - Service Plan 2021 - 2025	3.48 MB

For information

The Scheme for the Payment of Members Allowances 2021/22

This report, attached marked 15, asks the Fire Authority to consider and agree its 2021/22 Scheme for the Payment of Members’ Allowances

Attachment	Size
15 - The Scheme for the Payment of Members Allowances 2021/22	175.02 KB

For decision

Firefighters' Pension Scheme - Age Discrimination Remedy and Employment Appeal Tribunal Judgement

This report, attached marked 16, outlines the current Service position in relation to immediate detriment cases under the McCloud/ Sargeant ruling and will provide an overview of ongoing activity to enable the Authority to make an informed decision in relation to the application of Home Office Guidance at a later date.

Attachment	Size
16 - Firefighters' Pension Scheme - Age Discrimination Remedy and Employment Appeal Tribunal Judgement	3.02 MB

For decision

Annual Report on Collaborative and Partnership Working

This report, attached marked 17, provides an overview of collaborative and partnership working being undertaken by the Fire Authority and Shropshire Fire and Rescue Service.

Attachment	Size
17 - Annual Report on Collaborative and Partnership Working	431.93 KB

For information

Corporate Risk Management Summary Annual Report 2020/21

This report, attached marked 18, informs Members about the corporate risk management work that has been undertaken during the previous twelve months.

Attachment	Size
18 - Corporate Risk Management Annual Report 2020/21	105.51 KB

For information

Exclusion of Press and Public

Members have a discretion to exclude the press and public from meetings of the Fire Authority in defined circumstances. In view of the nature of business to be transacted, it is recommended that under Section 100(A)(4) of the Local Government Act 1972, having been satisfied in all the circumstances of the case that the public interest in maintaining the exemption outweighs the public interest in disclosing this information, that Members formally resolve that the press and public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in paragraphs 3 and 4 of Part 1 of Schedule 12A to the Local Government Act 1972.

For decision

20 Exempt Fire Authority Minutes

20a

10 February 2021 (Paragraph 3)

Members are asked to agree the exempt minutes of the Fire Authority meeting, held on 10 February 2021, and that they be signed by the Chair as a correct record.

For decision

20b

26 February 2021 (Paragraph 3)

Members are asked to agree the exempt minutes of the Extraordinary Fire Authority meeting, held on 26 February 2021, and that they be signed by the Chair as a correct record.

For decision

Exempt Appendix to Corporate Risk Management Annual Report 2020/21 (Paragraphs 3 and 4)

This paper is the exempt Appendix B to report 18 – Corporate Risk Management Annual Report 2020/21.

For information

10 February 2021

This is a virtual meeting which will be live-streamed on our YouTube channel. Please use the following link to view the meeting:

https://www.youtube.com/watch?v=gQfgT2YOoU8

Submitted by Lynn Ince on Wed, 30/12/2020 - 10:27

Item no. Agenda Item Details Status

01 Apologies for Absence

Disclosable Pecuniary Interests

Members are reminded that they must not participate in the discussion or voting on any matter, in which they have a Disclosable Pecuniary Interest, and should leave the room prior to the commeMembers are reminded that they must not participate in the discussion or voting on any matter, in which they have a Disclosable Pecuniary Interest, and should leave the room prior to the commencement of the debate.ncement of the debate.

Public Questions

Members are asked to receive any questions, statements or petitions, of which notice has been received, from members of the public.

Minutes

Members are asked to agree the minutes, attached marked 4, of the Fire Authority meeting, held on 16 December 2020, and that they be signed by the Chair as a correct record.

Attachment	Size
4- Fire Authority Minutes 16 December 2020	161.88 KB

For decision

Strategy and Resources Committee Minutes

Members are asked to receive the minutes of the Strategy and Resources Committee meeting, held on 28 January 2021, to follow marked 5, and decide upon, the recommendations at items 5, 7 and 8. The reports relating to those items are attached, marked 5a, 5b and 5c respectively.

The recommendations at item 6 of the Committee minutes will be considered as part of item 10 on the agenda for this meeting.

Please note that Appendices B and C to paper 5b (Capital Programmes 2021/22 to 2025/26, Treasury Management Statement and Capital Strategy) are exempt documents. It will, therefore, be necessary to move into closed session at this point to consider the recommendation relating to this appendix (paper 7).

Attachment	Size
5 - Strategy and Resources Committee Minutes 28 January 2021	154.5 KB
5a - Financial Performance to December 2020	281.74 KB
5b - Capital Programmes 2021/22 to 2025/26, Treasury Management Statement and Capital Strategy	307.48 KB
5c - Adequacy of Reserves and Robustness of Budget	372.13 KB

For decision

Exclusion of Press and Public

Members have a discretion to exclude the press and public from meetings of the Fire Authority in defined circumstances.

In view of the nature of business to be transacted, it is recommended that under Section 100 (A)(4) of the Local Government Act 1972, having been satisfied in all the circumstances of the case that the public interest in maintaining the exemption outweighs the public interest in disclosing this information, that Members formally resolve that the press and public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information, as defined in Paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972.

For decision

Capital Programme from 2021/22 (Paragraph 3)

Members are asked to receive and agree the exempt paper Capital Programme from 2021/22 (the appendix to paper 5b), attached marked 7.

For decision

Telford Central Programme Update (Paragraph 3)

The Fire Authority will receive a verbal update on the Telford Central Programme.

The meeting will revert to open session after this item.

For information

Fire Authority Work Plan 2021/22

This report, attached marked 9, reviews progress against the Fire Authority’s 2020/21 Work Plan and puts forward a 2021/22 Work Plan for consideration and approval by Members.

Attachment	Size
9 - Fire Authority Work Plan 2021/22	133.33 KB

For decision

Revenue Budget 2021/22

This report, attached marked 10, incorporates the recommendations made by Strategy and Resources Committee on 28 January 2021, in relation to the revenue budget for 2021/22. The report also confirms the use of assumptions for medium-term financial planning.

Attachment	Size
10 - Revenue Budget 2021/22	419.05 KB

For decision

Revenue Budget 2021/22: Precept

This report, attached marked 11, seeks Fire Authority approval to a budget for 2021/22; Council Tax levels for 2021/22; and precepts on billing authorities and related matters.

Attachment	Size
11 - Revenue Budget 2021/22: Precept	129.18 KB

For decision

Outline Proposal for Service Strategic Planning and Performance Monitoring

This report, attached marked 12, provides Members with an overview and awareness of current strategic planning arrangements and Service targets, with a proposal to review and produce an alternative approach to Service planning and the introduction of new performance measures.

Attachment	Size
12 - Outline Proposal for Service Strategic Planning and Performance Monitoring	193.2 KB

For decision

Annual Review of Charges for Special Services 2021/22

This report, attached marked 13, presents proposed increases in charges made for special services.

Attachment	Size
13 - Annual Review of Charges for Special Services 2021/22	31.79 KB

For decision

Proposed Amendments to the Pay Policy Statement

This report, attached marked 14, sets out proposed amendments to the Pay Policy Statement for the consideration by the full Authority, as required under the Localism Act 2011 and in accordance with the process agreed by the Fire Authority in February 2012.

Attachment	Size
14 - Proposed Amendments to the Pay Policy Statement	324.94 KB

For decision

The Scheme for the Payment of Member Allowances 2021/22

Please note this paper has been deferred to the June meeting of the Fire Authority.

Fire Strategic Alliance Update

This report, attached marked 16, updates Members on progress in the priority projects developed by the Fire Strategic Alliance between Shropshire Fire and Rescue Service and Hereford & Worcester Fire and Rescue Service.

Attachment	Size
16 - Fire Strategic Alliance Update	125.59 KB

For information

28 September 2020

Extraordinary Meeting

This is a virtual meeting which will be live-streamed on our YouTube channel. Please use the following link to view the meeting:

https://www.youtube.com/watch?v=gQfgT2YOoU8

Submitted by Lynn Ince on Tue, 22/09/2020 - 10:11

Item no.	Agenda Item	Details	Status
01	Apologies for Absence	Councillors Carter, Price, Roberts, Thompson and Wynn.
02	Disclosable Pecuniary Interests	Members are reminded that they must not participate in the discussion of, or voting on, any matter in which they have a Disclosable Pecuniary Interest and should leave the room prior to the commencement of the debate.
03	Exclusion of Press and Public	Members have a discretion to exclude the press and public from meetings of the Fire Authority in defined circumstances. In view of the nature of business to be transacted, it is recommended that under Section 100(A)(4) of the Local Government Act 1972, having been satisfied in all the circumstances of the case that the public interest in maintaining the exemption outweighs the public interest in disclosing this information, that Members formally resolve that the press and public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in paragraphs 1, 2 and 3 of Part 1 of Schedule 12A to the Local Government Act 1972.	For decision
04	Appointment of Assistant Chief Fire Officers (Paragraphs 1, 2 and 3)	This report, attached marked 4, asks the Fire Authority to ratify the decision of its Brigade Managers Employment Panel on the appointment of two new Assistant Chief Fire Officers.	For decision

20 May 2020

This is a virtual meeting which will be live-streamed on our YouTube channel. Please use the following link to view the meeting:

https://www.youtube.com/user/ShropshireFRS

Submitted by Lynn Ince on Wed, 13/05/2020 - 09:45

Item no. Agenda Item Details Status

01 Apologies for Absence

Disclosable Pecuniary Interests

Members are reminded that they must not participate in the discussion of, or voting on any matter, in which they have a Disclosable Pecuniary Interest, and should leave the meeting prior to the commencement of the debate.

Public Questions

Members are asked to receive any questions, statements or petitions, of which notice has been received , from members of the public.

The Fire Authority Annual General Meeting

In June each year the Authority holds its Annual General Meeting. This meeting is part of the Combined Fire Authority Constitution and in accordance with the Constitution, the Authority is required to appoint a Chair, Vice-Chair, Members to serve on its Commitees and to allocate seats on the Committees in accordance with the political porportionality rules, and to reflect the overall political composition of the Authority.

This report, attached marked 4, is presented to promote a debate as to whether the Annual General Meeting should run as per the programmed workplan, or should be deferred until a later date.

Attachment	Size
4 - The Fire Authority Annual General Meeting	75.49 KB

For decision

16 December 2020

This is a virtual meeting which will be live-streamed on our YouTube channel. Please use the following link to view the meeting:

https://www.youtube.com/watch?v=gQfgT2YOoU8

Submitted by Lynn Ince on Thu, 09/01/2020 - 10:07

Item no. Agenda Item Details Status

01 Apologies for Absence

Disclosable Pecuniary Interests

Members are reminded that they must not participate in the discussion of, or voting on any matter, in which they have a Disclosable Pecuniary Interest, and should leave the room prior to the commencement of the debate.

Public Questions

Members are asked to receive any questions, statements or petitions, of which notice has been received, from members of the public.

Minutes

Members are asked to agree the minutes of the Fire Authority meeting, held on 14 October 2020, attached marked 4, and that they be signed by the Chair as a correct record.

Attachment	Size
4 - Fire Authority Minutes 14 October 2020	153.24 KB

For decision

Strategy and Resources Committee Minutes

Members are asked to receive the minutes of the Strategy and Resources Committee meeting, held on 12 November 2020 to follow marked 5, and consider and decide upon the recommendations at item 7. The report relating to these recommendations is attached, marked 5a.

Please note that the reports considered by the Committee at Item 8 – 2021/22 and Later Years Revenue and Capital Budgets and Item 9 - Reserves and Funds are attached as the appendix to report 8 – 2021/22 and Later Years Budget Summary on this agenda and will form the basis of discussion at item 8.

Attachment	Size
5 - Strategy and Resources Committee Minutes 12 November 2020	127.49 KB
5a - Financial Performance to September 2020, including Annual Treasury Review 2019/20 and Mid-Year Treasury Review 2020/21	246.92 KB

For decision

Standards, Audit and Performance Committee Minutes

Members are asked to receive the minutes of the Standards, Audit and Performance Committee meeting, held on 3 December 2020 to follow marked 6, and consider and decide upon the recommendations at item 13. The report relating to these recommendations is attached, marked 6a.

Attachment	Size
6 - Standards, Audit and Performance Management Committee Minutes 3 December 2020	164.18 KB
6a - Ethical Framework Matters	307.26 KB

For decision

Review of Financial Regulations

This report, attached marked 7, reviews the Fire Authority’s Financial Regulations and asks Members to consider the proposed amended version.

Attachment	Size
7 - Review of Financial Regulations	80.58 KB
7 - Financial Regulations Document	862.26 KB

For decision

2021/22 and Later Years Budget Summary

This report, to follow marked 8, summarises the budgets that are proposed by the Strategy and Resources Committee. The results are put forward to the Fire Authority for approval as the basis for consultation, leading to a final decision at the Fire Authority meeting in February 2021.

Attachment	Size
8 - 2021/22 and Later Years Budget Summary	274.52 KB

For decision

Integrated Risk Management Plan 2021-25: Consultation Findings

This report, to follow marked 9, presents the findings of the public consultation on the draft Integrated Risk Management Plan 2021 - 25 and requests the Fire Authority to authorise the Chief Fire Officer to amend, where necessary, and finalise the document for publication. An Equality Impact Assessment has also been prepared for consideration and approval.

Attachment	Size
9 - Integrated Risk Management Plan 2021-25: Consultation Findings	493 KB
9 - Appendix 1: Opinion Research Services Report of Consultation Findings	3.44 MB
9 - Appendix 2: Equality Impact Assessment	141.15 KB
9 - Appendix 3: Letter of response from West Mercia Police and Crime Commissioner, John Campion dated 24 September 2020	192.92 KB
9 - Appendix 4: Letter of response from Fire Brigades Union dated 26 October 2020	1.76 MB
9 - Appendix 5: Index of Partners	143.66 KB
9 - Appendix 6: Equality Impact Assessment Feedback	148.57 KB
9 - Appendix 7: Proposed Amendments to Integrated Risk Management Plan	161.45 KB

For decision

Strategic Fire Alliance Update Report

Attachment	Size
10 - Strategic Fire Alliance Update Report	108.02 KB

For information

Corporate Risk Management Summary

This report, attached marked 11, updates Members on the status of risks on the Corporate Risk Register.

Attachment	Size
11 - Corporate Risk Management Summary	192.43 KB

For information

Exclusion of Press and Public

Members have a discretion to exclude the press and public from meetings of the Fire Authority in defined circumstances.

In view of the nature of business to be transacted, it is recommended that under Section 100(A)(4) of the Local Government Act 1972, having been satisfied in all the circumstances of the case that the public interest in maintaining the exemption outweighs the public interest in disclosing this information, that Members formally resolve that the press and public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information, as defined in Paragraph 4 of Part 1 of Schedule 12A to the Local Government Act 1972.

For decision

Corporate Risk Management Summary (Paragraph 4)

Members are asked to receive Appendix C to Report 11 – Corporate Risk Management Summary, attached marked 13, which contains exempt information.

For information

14 October 2020

Annual Meeting

This is a virtual meeting which will be live-streamed on our YouTube channel. Please use the following link to view the meeting:

https://www.youtube.com/watch?v=gQfgT2YOoU8

Submitted by Lynn Ince on Thu, 09/01/2020 - 10:07

Item no. Agenda Item Details Status

Election of Chair

Members are asked to elect a Chair for the ensuing year.

For decision

Appointment of Vice-Chair

Members are asked to appoint a Vice-Chair for the ensuing year.

For decision

03 Apologies for Absence

Disclosable Pecuniary Interests

Public Questions

Members are asked to receive any questions, statements or petitions, of which notice has been received, from members of the public.

06 Non-Exempt Minutes

06a

24 June 2020

Members are asked to agree the non-exempt minutes, attached marked 6a, of the Fire Authority meeting, held on 24 June 2020, and that they be signed by the Chair as a correct record.

Attachment	Size
6a - Fire Authority Minutes 24 June 2020	192.39 KB

For decision

06b

28 September 2020

Members are asked to agree the minutes, attached marked 6b, of the Extraordinary Fire Authority meeting, held on 28 September 2020, and that they be signed by the Chair as a correct record.

Attachment	Size
6b - Fire Authority Extraordinary Meeting Minutes 28 September 2020	72.04 KB

For decision

07 Standards, Audit and Performance Committee Minutes

07a

16 July 2020

Members are asked to receive and note the minutes of the Standards, Audit and Performance Committee meeting, held on 16 July 2020, which are attached marked 7a.

Attachment	Size
7a - Standards, Audit and Performance Committee Minutes 16 July 2020	174.42 KB

For information

07b

24 September 2020

Members are asked to receive and note the minutes of the Standards, Audit and Performance Committee meeting, held on 24 September 2020, which are attached marked 7b, and agree the recommendation at item 8. The report for which is attached marked 7b(i)

Attachment	Size
7b - Standards, Audit and Performance Committee Minutes 24 September 2020	171.69 KB
7b(i) - Annual Review 2019/20	72.35 KB

For decision

Strategy and Resources Committee Minutes

Members are asked to receive and note the minutes of the Strategy and Resources Committee meeting, held on 17 September 2020, which are attached marked 8, and agree the recommendation at item 6. The report for which is attached marked 8a

Attachment	Size
8 - Strategy and Resources Committee Minutes 17 September 2020	148.47 KB
8a - Financial Performance to July 2020	147.12 KB

For decision

09 Constitutional Issues

09a

Committee Composition and Allocation of Seats to Political Groups

This report, attached marked 9a, asks the Fire Authority to agree the numbers on its Committees, together with the allocations of seats on those Committees to political groups.

Attachment	Size
9a - Committee Composition and Allocation of Seats to Political Groups	140.61 KB

For decision

09b

Committee Membership and Constitution

This report, attached marked 9b, asks the Fire Authority to agree the constitutions of its committees; confirm appointments to those committees and to the Local Government Association Fire Services Commission; and to appoint Member Champions.

Attachment	Size
9b - Committee Membership, Appointments and Constitution	125.84 KB
9b - Appendix A Constitution of Committees	178.32 KB
9b - Appendix B Membership of Committees	56.03 KB

For decision

09c

Review of Member Role Descriptions

This report, attached marked 9c, asks the Fire Authority to review and agree its Member Role Descriptions.

Attachment	Size
9c - Review of Member Role Descriptions	89.01 KB
9c - Appendices A-M Review of Member Role Descriptions	246.2 KB

For decision

09d

Review of Standing Orders and Scheme of Delegation to Officers

This report, attached marked 9d, reviews the Fire Authority’s Standing Orders for the Regulation of Proceedings and Business, Standing Orders relating to Contracts and Scheme of Delegation to Officers and asks Members to consider and decide upon the amendments proposed.

Attachment	Size
9d - Review of Standing Orders and Scheme of Delegation to Officers	139.74 KB
9d - Appendix A Standing Orders for Proceedings and Business	305.02 KB
9d - Appendix B Contract Standing Orders	216.63 KB
9d - Appendix C Scheme of Delegation to Officers	146.84 KB

For decision

09e

Meeting Schedule 2021

A schedule of proposed dates for 2021 meetings of the Fire Authority and its committees is attached marked 9e, for approval.

It is intended that this is revisited at the Annual Meeting of the Fire Authority in June 2021, as new Members may have been appointed, following the Annual Meetings of Telford & Wrekin and Shropshire Councils. At this time officers will present a schedule from June 2021 to May 2022, which will tie in with the planning of meetings by the two Councils.

Attachment	Size
9e - Meeting Schedule 2021	65.34 KB

For decision

Wholetime Recruitment

This report, attached marked 10, informs the Fire Authority of the decisions made by the Service Management Team regarding the most appropriate method of recruiting between 7 and 14 Wholetime Firefighters in 2020/21.

Attachment	Size
10 - Wholetime Recruitment	217.22 KB

For information

Fire Strategic Alliance Update

This report, attached marked 11, updates Members on progress in the priority projects developed by the Strategic Fire Alliance between Shropshire Fire and Rescue Service and Hereford & Worcester Fire and Rescue Service.

Attachment	Size
11 - Fire Strategic Alliance update	237.28 KB

For information

Exclusion of Press and Public

Members have a discretion to exclude the press and public from meetings of the Fire Authority in defined circumstances. In view of the nature of business to be transacted, it is recommended that under Section 100(A)(4) of the Local Government Act 1972, having been satisfied in all the circumstances of the case that the public interest in maintaining the exemption outweighs the public interest in disclosing this information, that Members formally resolve that the press and public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in paragraph 1, 2, 3 and 4 of Part 1 of Schedule 12A to the Local Government Act 1972.

For decision

Exempt Fire Authority Minutes (Paragraphs 1, 2, 3 and 4)

Members are asked to agree the exempt minutes, attached marked 13, of the Fire Authority meeting, held on 24 June 2020, and that they be signed by the Chair as a correct record.

For decision

Brigade Managers' Employment Panel Minutes (Paragraphs 1, 2 and 3)

Members are asked to receive and note the exempt minutes, to follow marked 14, of the Brigade Managers’ Employment Panel meeting, held on 15 July 2020.

The meeting will revert to open session at this point,

For information

Election of Chairs and Appointment of Vice-Chairs to Committees

Members of each of the Fire Authority’s Committees, Panels and Working Groups are asked to elect a Chair and appoint a Vice-Chair.

For decision

24 June 2020

This is a virtual meeting which will be live-streamed on our YouTube channel. Please use the following link to view the meeting:

https://www.youtube.com/watch?v=gQfgT2YOoU8

Submitted by Lynn Ince on Thu, 09/01/2020 - 10:06

Item no. Agenda Item Details Status

Vote of Thanks and Welcome

There will be a vote of thanks for Councillor Kelly Middleton from Telford & Wrekin Council, who left the Fire Authority in May.

The Fire Authority is also asked to welcome Councillor James Lavery to the Fire Authority.

02 Apologies for Absence

Disclosable Pecuniary Interests

Public Questions

Members are asked to receive any questions, statements or petitions, of which notice has been received, from members of the public.

05 Minutes

05a

12 February 2020

Members are asked to agree the minutes, attached marked 5a, of the Fire Authority meeting, held on 12 February 2020, and that they be signed by the Chair as a correct record.

Attachment	Size
5a - Fire Authority Minutes 12 February 2020	161.66 KB

For decision

05b

20 May 2020

Members are asked to agree the minutes, attached marked 5b, of the Fire Authority meeting, held on 20 May 2020, and that they be signed by the Chair as a correct record.

Attachment	Size
5b - Fire Authority Minutes 20 May 2020	72.9 KB

For decision

Strategy and Resources Committee Minutes

Members are asked to receive and note the minutes of the Strategy and Resources Committee meeting, held on 12 March 2020 which are attached marked 6.

Attachment	Size
6 - Strategy and Resources Committee Minutes 12 March 2020	129.98 KB

For information

Standards, Audit and Performance Committee Minutes

Members are asked to receive the minutes of the Standards, Audit and Performance Committee meeting, held on 30 April 2020, attached marked 7, and agree the recommendations at items 7a, 10 and 15b. The reports relating to these items are attached marked 7a, 7b and 7c(i) and (ii) respectively.

Attachment	Size
7 - Standards, Audit and Performance Committee Minutes 30 April 2020	191.82 KB
7a - Code of Corporate Governance 2019/20	439.23 KB
7b - Anti-Fraud, Bribery and Corruption Strategy	159.12 KB
7c(i) - Protocol on Member / Officer Relations	100.14 KB
7c(ii) - Protocol on Gifts and Hospitality for Members	104.71 KB

For decision

Meeting Schedule 2020

The Meeting Schedule for Fire Authority and Committee meetings from June 2020 to December 2020 is attached, marked 8, for information.

The Meeting Schedule for 2021 will be brought to the Fire Authority meeting in October 2020 for agreement.

Attachment	Size
8 - Meeting Schedule 2020	52.58 KB

For information

Appointment of Clerk and Monitoring Officer and Deputy Monitoring Officer

Jonathan Eatough, Shropshire and Wrekin Fire Authority Monitoring Officer has resigned from his role at Telford & Wrekin Council (T&WC).

T&WC has provided this part-time function to Shropshire and Wrekin Fire and Rescue Authority (SWFRA) under a Service Level Agreement since 2008. This report, attached marked 9, explores the limited opportunities for a replacement Clerk and Monitoring Officer

Attachment	Size
9 - Appointment of Clerk and Monitoring Officer and Deputy Monitoring Officer	122.86 KB

For decision

Financial Performance to March 2020

This report, attached marked 10, provides information on the financial performance of the Service, and seeks approval for action, where necessary.

Attachment	Size
10 - Financial Performance to March 2020	258.19 KB

For decision

Statement of Accounts 2019/20

This report, attached marked 11, sets out the key revenue issues, which have arisen from work on the Statement of Accounts 2019/20, and seeks approval for use of the General Fund balance in 2020/21.

Attachment	Size
11 - Statement of Accounts 2019/20	139.57 KB

For decision

Draft Integrated Risk Management Plan 2021-25 - Consultation

This report, attached marked 12, requests authority to publish the Integrated Risk Management Plan 2021-25 for public consultation.

Attachment	Size
12 - Draft Integrated Risk Management Plan 2021-25 - Consultation	1.34 MB

For decision

Strategic Planning Process Timetable 2021/22

This report, attached marked 13, outlines how the Service will continue to align service, financial and improvement planning, the result of which will culminate in the 2021/22 budget, publication of the 2021/22 Annual Plan and a four-year Action Plan 2021-25.

Attachment	Size
13 - Strategic Planning Process Timetable 2021/22	112.09 KB

For decision

14 Pension Scheme Delegations

14a

Firefighters' Pension Scheme Delegations

This report, attached marked 14a, results from a routine review of the discretionary powers of the Fire Authority under the Firefighters’ Pension Scheme 2015.

Attachment	Size
14a - Firefighters' Pension Scheme Delegations	386.26 KB

For information

14b

2020 Reviews of Local Government Pension Scheme Employer Discretions - Statement of Policy

This report, attached marked 14b, informs the Fire Authority of the review of the employer discretions Statement of Policy for the Local Government Pensions Scheme.

Attachment	Size
14b - 2020 Review of Local Government Pension Scheme Employer Discretions - Statement of Policy	244.66 KB

For decision

The Scheme for the Payment of Members' Allowances 2020/21

This report, attached marked 15, asks the Fire Authority to consider and agree its 2020/21 Scheme for the Payment of Members’ Allowances

Attachment	Size
15 - The Scheme for the Payment of Members' Allowances 2020/21	357.33 KB

For decision

Summary Report outlining the Service Response to Covid-19

This report, attached marked 16, provides Members with an overview and awareness of the planning and measures put in place to date, to enable Shropshire Fire and Rescue Service to mitigate the impacts of Covid-19 and continue to deliver its Services, whilst also assisting partners to support vulnerable individuals and to the Communities within Shropshire.

Attachment	Size
16 - Summary Report outlining the Service Response to Covid-19	185.16 KB

For information

Annual Report on Collaborative and Partnership Working

This report, attached marked 17, provides an overview of collaborative and partnership working being undertaken by the Fire Authority and Shropshire Fire and Rescue Service.

Attachment	Size
17 - Annual Report on Collaborative and Partnership Working	286.57 KB

For information

Corporate Risk Management Annual Report 2019/20

This report, attached marked 18 informs Members about the corporate risk management work that has been undertaken during the previous twelve months.

Attachment	Size
18 - Corporate Risk Management Annual Report 2019/20	113.14 KB

For information

Exclusion of Press and Public

Members are asked to consider a resolution under section 100A(4) of the Local Government Act 1972 that the public be excluded from the meeting for the items 18, 19 and 20 on the grounds that they involve the likely disclosure of exempt information, as defined by the provisions of Part I of Schedule 12(A) to the Act, by virtue of Paragraphs 1, 2, 3 and 4.

For decision

Exempt Appendix to Corporate Risk Management Annual Report 2019/20 (Paragraph 4)

This paper, attached marked 20 is the exempt Appendix B to report 18 – Corporate Risk Management Annual Report 2019/20.

For information

Service Executive Officer Structure (Paragraphs 1, 2, 3 and 4)

This report, attached marked 21, asks the Fire Authority to review the current Executive Officer Structure in light of the recent Deputy Chief Fire Officer recruitment process and to consider alternative structures to ensure adequate succession planning, operational cover and executive leadership capacity in the medium term.

For decision

Telford Central Refurbishment Project Update (Paragraph 4)

This report, attached marked 22, updates Members on the latest position regarding the tender process for the refurbishment of Telford Central Fire Station and the Service Training Centre.

For information

12 February 2020

Submitted by Lynn Ince on Thu, 09/01/2020 - 10:05

Item no. Agenda Item Details Status

01 Apologies for Absence

Disclosable Pecuniary Interests

Public Questions

Members are asked to receive any questions, statements or petitions, of which notice has been received, from members of the public.

Minutes

Members are asked to agree the minutes, attached marked 4, of the Fire Authority meeting, held on 18 December 2019, and that they be signed by the Chair as a correct record.

Attachment	Size
4 - Fire Authority Minutes 18 December 2019	186.81 KB

For decision

Standards, Audit and Performance Committee Minutes

Members are asked to receive the minutes of the Standards, Audit and Performance Committee meeting, held on 5 December 2019, attached marked 5, and decide upon the recommendations at item 11. The report relating to this item is attached marked 5a.

Attachment	Size
5 - Standards, Audit and Performance Minutes 5 December 2019	182.01 KB
5a - Ethical Framework Matters	694.73 KB

For decision

Strategy and Resources Committee

Members are asked to receive the minutes of the Strategy and Resources Committee meeting, held on 30 January 2020, attached marked 6, and decide upon, the recommendations at items 5 and 7. The reports relating to those items are attached, marked 6a and 6b respectively.

The recommendations at item 6 of the Committee minutes will be considered as part of item 11 on the agenda for this meeting.

Please note that Appendices B and C to paper 6b (Capital Programmes 2020/21 to 2024/25, Treasury Management Statement and Capital Strategy) are exempt documents. It will, therefore, be necessary to move into closed session at this point to consider the recommendation relating to this appendix (paper 8).

Attachment	Size
6 - Strategy and Resources Committee minutes 30 January 2020	118.13 KB
6a - Financial Performance to December 2019	139.16 KB
6b - Capital Programmes 2020/21 to 2024/25, Treasury Management Statement and Capital Strategy	434.83 KB

For decision

Exclusion of Press and Public

Members have a discretion to exclude the press and public from meetings of the Fire Authority in defined circumstances. In view of the nature of business to be transacted, it is recommended that under Section 100 (A)(4) of the Local Government Act 1972, having been satisfied in all the circumstances of the case that the public interest in maintaining the exemption outweighs the public interest in disclosing this information, that Members formally resolve that the press and public be excluded from the meeting for the following items of business on the grounds that it involves the likely disclosure of exempt information, as defined in paragraphs 1, 2 and 3 of Part 1 of Schedule 12A to the Local Government Act 1972.

For decision

Capital Programme from 2020/21 (Paragraph 3)

Members are asked to receive and agree the exempt paper Capital Programme from 2020/21 (the appendix to paper 6b), attached marked 8.

For decision

Brigade Managers' Employment Panel Minutes (Paragraphs 1, 2 and 3)

Members are asked to receive and note the minutes of the Brigade Managers Employment Panel meeting, held on 23 January 2020, to follow marked 9.

The meeting will revert to open session at this point

For information

Fire Authority Work Plan 2020/21

This report, attached marked 10, reviews progress against the Fire Authority’s 2019/20 Work Plan and puts forward a 2020/21 Work Plan for consideration and approval by Members.

Attachment	Size
10 - Fire Authority Work Plan 2020/21	214.1 KB

For decision

Revenue Budget 2020/21

This report, attached marked 11, incorporates the recommendations made by Strategy and Resources Committee on 30 January 2020, in relation to the revenue budget for 2020/21. The report also confirms the use of assumptions for medium-term financial planning.

Attachment	Size
11 - Revenue Budget 2020/21	102.7 KB

For decision

Revenue Budget: 2020/21 Precept

This report, attached marked 12, seeks Fire Authority approval to a budget for 2019/20; Council Tax levels for 2020/21; and precepts on billing authorities and related matters.

Attachment	Size
12 - Revenue Budget: 2020/21 Precept	255.83 KB

For decision

Annual Plan 2020/21

This report, attached marked 13, sets out proposals for the Service’s Annual Plan 2019/20.

Attachment	Size
13 - Annual Plan 2020/21	74.33 KB

For decision

Annual Review of Charges for Special Services 2020/21

This report, attached marked 14, presents proposed increases in charges made for special services.

Attachment	Size
14 - Annual Review of Charges for Special Services 2020/21	43.45 KB

For decision

Proposed Amendments to the Pay Policy Statement

This report, attached marked 15, sets out proposed amendments to the Pay Policy Statement for the consideration by the full Authority, as required under the Localism Act 2011 and in accordance with the process agreed by the Fire Authority in February 2012.

Attachment	Size
15 - Proposed Amendments to the Pay Policy Statement	318.37 KB

For decision

The Scheme for the Payment of Members Allowances 2020/21

This report, attached marked 16, asks the Fire Authority to consider and agree it’s 2020/21 Scheme for the Payment of Members’ Allowances

Attachment	Size
16 - The Scheme for the Payment of Members Allowances 2020/21	259.61 KB

For decision

18 December 2019

Submitted by Lynn Ince on Tue, 08/01/2019 - 13:26

Item no. Agenda Item Details Status

01 Apologies for Absence

Disclosable Pecuniary Interests

Public Questions

Members are asked to receive any questions, statements or petitions, of which notice has been received, from members of the public.

Minutes

Members are asked to agree the minutes of the Fire Authority meeting, held on 9 October 2019, attached marked 4, and that they be signed by the Chair as a correct record.

Attachment	Size
4 - Shropshire and Wrekin Fire and Rescue Authority Minutes 9 October 2019	128.71 KB

For decision

Strategy and Resources Committee Minutes

Members are asked to receive the minutes of the Strategy and Resources Committee meeting, held on 18 November 2019, attached marked 5, and consider and decide upon the recommendations at item 7. The report relating to these recommendations is attached, marked 5a.

Please note that the reports considered by the Committee at item 8 – 2020/21 and Later Years Revenue and Capital Budgets and Item 9 - Reserves and Funds are attached as the appendix to report 6 – 2020/21 and Later Years Budget Summary on this agenda and will form the basis of discussion at item 6.

Attachment	Size
5 - Strategy and Resources Minutes 18 November 2019	151.67 KB
5a - Financial Performance to September 2019, including Annual Treasury Review 2018/19 and Mid-Year Treasury Review 2019/20	1.28 MB

For decision

2020/21 and Later Years Budget Summary

This report, to follow marked 6, summarises the budgets that are proposed by the Strategy and Resources Committee. The results are put forward to the Fire Authority for approval as the basis for consultation, leading to a final decision at the Fire Authority meeting in February 2020.

Attachment	Size
6 - 2020/21 and Later Years Budget Summary	565.17 KB

For decision

Telford Central Building Programme Update

This report, attached marked 7, updates members on the latest progress regarding the Telford Central Build Programme.

Attachment	Size
7 - Telford Central Building Programme Update	192.53 KB

For information

Strategic Fire Alliance - Projects Update

This report, attached marked 8, updates Members on progress in delivering the Strategic Fire Alliance between Shropshire Fire and Rescue Service and Hereford & Worcester Fire and Rescue Service.

Attachment	Size
8 - Strategic Fire Alliance - Projects Update	139.68 KB

For information

Summary Report on Phase 1 of the Grenfell Tower Inquiry

This report, attached marked 9, provides Members with an overview and awareness of the content of the Grenfell Tower Inquiry (GTI) Phase 1 report. This report also outlines initial areas for the Service to address to ensure the recommendations within the GTI report are addressed by the Service.

Attachment	Size
9 - Summary Report on Phase 1 of the Grenfell Tower Inquiry	105.27 KB

For decision

Localism Act 2011: Recruitment of Deputy Chief Fire Officer

This report, attached marked 10, proposes actions for the Fire Authority following receipt of the notice of retirement from Deputy Chief Fire Officer Andy Johnson.

Attachment	Size
10 - Localism Act 2011: Recruitment of Deputy Chief Fire Officer	77.46 KB

For decision

Corporate Risk Management Summary

This report, attached marked 11, updates Members on the status of risks on the Corporate Risk Register.

Attachment	Size
11 - Corporate Risk Management Summary Report	191.46 KB

For information

Exclusion of Press and Public

Members have a discretion to exclude the press and public from meetings of the Fire Authority in defined circumstances.

In view of the nature of business to be transacted, it is recommended that under Section 100(A)(4) of the Local Government Act 1972, having been satisfied in all the circumstances of the case that the public interest in maintaining the exemption outweighs the public interest in disclosing this information, that Members formally resolve that the press and public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information, as defined in Paragraph 4 of Part 1 of Schedule 12A to the Local Government Act 1972.

For decision

Corporate Risk Management Summary (Paragraph 4)

Members are asked to receive Appendix C to Report 11 – Corporate Risk Management Summary, attached marked 13, which contains exempt information.

For information

2020/21 and Later Years Budget Summary (Paragraphs 1 and 2)

Members are asked to receive Appendix B to Report 6 - 2020/21 and Later Years Budget Summary, attached marked 14, which contains exempt information.

For decision

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