Fire and Rescue Authority

27 April 2011

Submitted by web-services-officer on Mon, 10/01/2011 - 10:02

Item no. Agenda Item Details Status

01 Apologies for Absence

Declarations of Interest

Members are reminded that they should declare any personal and/or prejudicial interests at this point and that they should leave the meeting room before any item, in which they have a prejudicial interest, is discussed.

Minutes

Members are asked to agree the minutes of the Fire Authority meeting, held on 9 February 2011, and that they be signed by the Chair as a correct record. Attached marked 3

Attachment	Size
03-fire-authority-minutes-9- february-2011.pdf	59.21 KB

For decision

Public Questions

Members are asked to receive any questions, statements or petitions, of which notice has been received, from members of the public.

Audit and Performance Management Committee

Members are asked to receive the minutes of the Audit and Performance Management Committee meeting, held on 10 March 2011, attached marked 5 and consider the recommendation at item 10 that the Fire Authority adopt the Anti-Fraud And Corruption Strategy, attached marked 5a.

Attachment	Size
05-audit-and-performance-managment-committee-minutes-10-march-2011.pdf	64.77 KB
05a-anti-fraud-and-corruption-strategy-2011-12.pdf	139.75 KB

For decision

Strategy and Resources Committee Minutes

Members are asked to receive the minutes of the Strategy and Resources Committee meeting, held on 17 March 2011, attached, marked 6, and consider the recommendations at items 7, 8 and 9.

A copy of The Service Plan 2011/12 (referred to at item 7) is attached, marked 6a. A copy of the report, containing the recommendations to be considered at item 8, is attached marked 6b. A copy of the report, containing the recommendation to be agreed at item 9, is attached marked 6c.

Attachment	Size
06-strategy-and-resources-committee-minutes-17-march-2011.pdf	41.33 KB
06a - Service Plan 2011-12.pdf	1.33 MB
06b-financial-issues-strategy-and-resources-report-march-2011.pdf	38.02 KB
06c-ict-report-to-strategy-and-resources-march-2011.pdf	26.84 KB

For decision

Strategy and Resources Committee Annual Report

This report, attached marked 7, advises of the work carried out by the Fire Authority’s Strategy and Resources Committee during the municipal year 2010/2011.

Attachment	Size
07-strategy-and-resources-committee-annual-report.pdf	32.96 KB

For information

Human Resources Committee

Members are asked to receive the non-exempt minutes of the Human Resources Committee meeting, held on 7 April 2011, attached marked 8, and consider the recommendations at items 6a, 7 and 8. These are set out below in the order, in which they were considered by the Committee.
Item 8
That the Terms of Reference of the Human Resources Committee be changed in order that consideration of outside employment applications be delegated to officers
Item 6a
That the following changes be made to the Terms of Reference of the Committee
Delete:
To consider and determine applications by uniformed personnel for permission to undertake outside employment, and to set conditions under which approval is granted
To review and amend, where required, the processes for dealing with applications for outside employment
Add:
To receive minutes from the Pensions Panel
Should this addition be agreed, this would, in turn, be reflected in the constitution of the Pensions Panel. Where the Panel makes any decision, which has a financial impact on the Fire Authority, then this information would be brought to the full Fire Authority for noting. Reference to this would also be included in the Panel’s constitution.
Item 7
That the following be deleted from Role Descriptions for the Chair and Vice Chair of the Human Resources Committee:
To consider, and grant provisional approval to (or otherwise), Applications for Outside Employment, together with the Chair / Vice-Chair of the Human Resources Committee

Attachment	Size
08-human-resources-committee-minutes-7-april-2011.pdf	45.54 KB

For decision

Fire Authority Work Plan 2011-12

This report, attached marked 9, reviews progress against the Fire Authority’s 2010 / 2011 Work Plan and puts forward a 2011 / 2012 Work Plan for consideration and approval by Members.

Attachment	Size
09-fire-authority-work-plan-2011-12.pdf	303.94 KB

For decision

Streamlining of Fire Authority Committees

This report, attached marked 10, proposes various changes to the Fire Authority’s committee structure in order to make it more efficient.

Attachment	Size
10-steamlining-of-fire-authority-committees.pdf	59.51 KB

For decision

Approval of the Statement of Accounts 2010/11

This report, attached marked 11, sets out changes in the Accounts and Audit (England) Regulations 2011 as they affect the timing of the approval of the Statement of Accounts for the last financial year, reviews the options for the Fire Authority and asks for approval to a way forward.

Attachment	Size
11-approval-of-the-statement-of-accounts-2010-11.pdf	55.5 KB

For decision

Information and Communications Technology Strategy

This report, attached marked 12, sets outs proposals and recommendations to enter into negotiations with Shropshire Council to review options to enter into a shared services arrangement to secure improvements to the Service's Information and Communications Technology (ICT) infrastructure. The shared services arrangement, if approved at a later date, will make effective use of the proposed ICT reserve to support migration to the Council's new wide area network to underpin the Service's ICT Strategy for the next 3 to 5 year period.

Please note that this report should be considered in conjunction with exempt report 15a.

Attachment	Size
12-information-and-communications-technology-strategy.pdf	69.35 KB

For decision

Approved Mileage Allowance Payments

This report, attached marked 13, advises of the change made to the Government’s ‘approved mileage allowance payments’ in the recent budget and asks the Fire Authority whether it wishes formally to link the travel allowance payable to Members to such payments.

Attachment	Size
13-approved-mileage-allowance-payments.pdf	22.39 KB

For decision

Update on Memorandum of Understanding with Hereford and Worcester Fire and Rescue Service

Following earlier Fire Authority approval for the Service to enter into formal collaboration with Hereford and Worcester Fire and Rescue Authority/Service it can be reported that significant progress has been made to date with, as a time-bound priority, a recently produced Outline Business Case (OBC) prepared by the two organisations. The OBC was prepared in respect of a joint application for central government funding to support the implementation of the proposed ‘shared’ control room infrastructure between the two Services. The OBC will now be supplemented by a formal overarching Memorandum of Understanding setting out the full scope and expected outcomes of the collaboration, for consideration and agreement by each respective Fire Authority in June/July 2011.

For information

Local Government Act 1972

Members are asked to consider a resolution under section 100A(4) of the Local Government Act 1972 that the public be excluded from the meeting for the following item on the grounds that it involves the likely disclosure of exempt information, as defined by the provisions of Part I of Schedule 12(A) to the Act, by virtue of Paragraphs 1 and 2.

For decision

15a

Information and Communications Technology Strategy - Procurement Implications (Paragraph 5)

This report is supplementary to agenda item 12 and sets out observations concerning the procurement route adopted by Shropshire Council.

For information

Human Resources Committee (Paragraphs 1 and 2)

Members are asked to receive and note the exempt minutes of the Human Resources Committee meeting, held on 7 April 2011.

For information

9 February 2011

Submitted by web-services-officer on Mon, 10/01/2011 - 10:01

Item no. Agenda Item Details Status

01 Apologies for Absence

Declarations of Interest

Minutes

Members are asked to agree the minutes, of the Fire Authority meeting, held on 15 December 2010, and that they be signed by the Chair as a correct record.

Attachment	Size
2011-02-09-03-fire-authority-minutes-15-december-2010.pdf	40.82 KB

For decision

Public Questions

Members are asked to receive any questions, statements or petitions, of which notice has been received, from members of the public.

Strategy and Resources Non-Exempt Minutes

Members are asked to receive the non-exempt minutes of the Strategy and Resources Committee meeting, held on 20 January 2011, and consider, and decide upon, the recommendations at items 5, 7 and 9 The reports relating to these items are attached, marked 5a, 5b and 5c respectively.

Please note that the appendix to paper 5c (Capital Programmes 2011/12 to 2015/16) is an exempt document. It will, therefore, be necessary to move into closed session at this point to consider the recommendation relating to this appendix.

Attachment	Size
2011-02-09-05-strategy-and-resources-non-exempt-minutes-20-january-2011.pdf	489.63 KB

For decision

Local Government Act 1972

Members are asked to consider a resolution under section 100A(4) of the Local Government Act 1972 that the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information, as defined by the provisions of Part I of Schedule 12(A) to the Act, by virtue of Paragraphs 3 and 4.

For decision

Capital Programmes 2011/12 to 2015/16

Members are asked to receive and agree the paper Capital Programmes 2011/12 to 2015/16 (the appendix to paper 5c).

For decision

Strategy and Resources Committee Exempt Minutes

Members are asked to receive and note the exempt minutes of the Strategy and Resources Committee meeting, held on 20 January 2011.

For information

Revenue Budget, Capital Programme and Medium Term Financial Planning

This report, incorporates the recommendations made by the Strategy and Resources Committee on 20 January 2011 for the Authority’s 2011/12 budget, updates the figures for changes since then, and outlines the consequences for medium term financial planning. A draft Medium Term Corporate Plan (referred to in section 7 on page 6 of the report) can be found HERE

Attachment	Size
2011-02-09-09-revenue-budget-capital-programme-and-mtfp.pdf	52.42 KB
09-draft-medium-term-corporate-plan.pdf	465.11 KB

For decision

09a

Notification of Government Capital Grant 2011/12

This report informs the Fire Authority of a grant of £916,000 towards capital expenditure, outlines the options available to Members and recommends a way forward.

Attachment	Size
09a-notification-of-government-capital-grant-2011-12.pdf	31.19 KB

For decision

Revenue Budget: 2011/12 Precept

This report, seeks Fire Authority approval to a budget for 2011/12; Council Tax levels for 2011/12; and precepts on billing authorities and related matters.

Attachment	Size
2011-02-09-10-revenue-budget-2011-12-precept.pdf	293.91 KB

For decision

Annual Review of Charges - Special Services

The Fire Authority reviews annually, the charge it makes for special services from 1 April. Details of the current charges, which are estimated to produce £10,000 a year, are set out on the paper, attached marked 11.

Charges have been increased, in recent years, to reflect additional costs to the Fire Authority of providing these services. These are mainly staff costs, and the increase has been agreed at the level of the firefighters’ pay award. In the current financial climate, and, given that to date there has been no pay increase during 2010/11, it is recommended that charges remain at their current level in 2011/12.

Attachment	Size
2011-02-09-11-special-service-charges-2010-11.pdf	9.25 KB

For decision

FiReControl Project Update

This report, sets out a summary overview of the key issues and matters arising from the recent decision announced by the Coalition Government to cancel the FiReControl project. It is not an exhaustive report, as the repercussions from the announcement are currently being considered within several arenas of the fire sector.

Attachment	Size
2011-02-09-12-fire-control-project-update.pdf	48.77 KB

For decision

Home Fire Safety Visits Programme

Members will be aware of the outcomes of the Public Value process and the changes that need to be made to meet the reduction in the Service budget in the coming years. This report is intended to inform Members of the future policy with regard to home fire safety risk visits.

Attachment	Size
2011-02-09-13-home-fire-safety-visits-programme.pdf	37.27 KB

For information

4 November 2010

This meeting has been rearranged from Wednesday 13 October 2010

Submitted by Anonymous on Thu, 30/09/2010 - 16:02

Item no. Agenda Item Details Status

01 Apologies for Absence

Declarations of Interest

Minutes

Members are asked to agree the minutes, marked 3, of the Annual Fire Authority meeting, held on 21 July 2010, and that they be signed by the Chair as a correct record.

Attachment	Size
03 - Fire Authority Minutes - 21 July 2010.pdf	60.24 KB

For decision

Public Questions

Members are asked to receive any questions, statements or petitions, of which notice has been received from members of the public.

Standards Committee

Members are asked to receive and note the minutes, marked 5, of the Standards Committee meeting, held on 12 July 2010.

Attachment	Size
05 - Standards Minutes - 12 July 2010.pdf	26.79 KB

For information

Audit and Performance Management Committee

Members are asked to receive and note the minutes, marked 6, of the Audit and Performance Management Committee meeting, held on 9 September 2010. Members’ attention is drawn particularly to the Audit Commission’s Annual Governance report at item 9 of the minutes, a copy of which is shown at the web link given above, marked 6a.

Attachment	Size
06 - Audit and Performance Management Minutes - 9 September 2010.pdf	49.97 KB
06a - Annual Governance Report.pdf	849.38 KB

For information

Strategy and Resources Committee

Members are asked to receive the minutes, attached marked 7, of the Strategy and Resources Committee meeting, held on 23 September 2010, and consider the recommendations at item 10, which are given below. The report relating to these recommendations is attached, marked 7a.

a) Approve budget allocation into new directorates for budget control purposes;
b) Note the position of the revenue budget;
c) Approve virements to the revenue budget where requested;
d) Note the position on the capital programme, and approve a supplementary vote of £15,000 for appliance replacement, and other variations;
e) Note performance against prudential indicators for 2009/10;
f) Note performance against prudential indicators to date in 2010/11, approving any proposed amendments;
g) Note the annual review of treasury activities for 2009/10;
h) Note performance in Treasury Management to date in 2010/11; and
i) Note the information provided on balance sheet items.

Attachment	Size
07 - Strategy and Resources Minutes - 23 September 2010.pdf	44.32 KB
07a - Financial Performance to July 2010, incl Annual Treasury Report 2009-10.pdf	133.72 KB

For decision

Human Resources Committee

Members are asked to receive the minutes, marked 8, of the Human Resources Committee meeting, held on 12 October 2010, and consider the following recommendations:
• At item 7a, recommendation c)
That the meetings of the Committee be reduced from three to two per year
• At item 7b, recommendation b)
That the existing Training and Development Questionnaire be sent out to all Members, following the return of which Committee Chairs liaise with officers to draw up an appropriate Member training plan
• At item 9, recommendations c) and d)
That the Fire Authority support:
c) Members’ attendance at Equality and Diversity training; and
d) Members’ representing the Authority at relevant community events

Attachment	Size
08 - Human Resources Minutes - 12 October 2010.pdf	38.88 KB

For decision

West Midlands Regional Management Board

Members are asked to receive the minutes, marked 9, of the West Midlands Regional Management Board meeting, held on 25 August 2010, and consider the recommendation at item 6/10:
That the Fire Authority agree to dissolve the West Midlands Regional Management Board and that it give delegated powers to its Chief Fire Officer, in consultation with its Chair, to take all necessary steps to achieve the dissolution of the West Midlands Regional Management Board at the earliest practical date, subject to the approval of the Secretary of State

Attachment	Size
09 - WMRMB Minutes - 25 August 2010.pdf	182.38 KB

For decision

10 Constitutional Issues

10a

Review of Scheme of Delegation to Officers and of Standing Orders

The purpose of this report, marked 10a, is for Members to receive and note the amendments to the Scheme of Delegation to Officers and Standing Orders, which were agreed at, and stand adjourned from, the Annual Meeting of the Fire Authority.

The Fire Authority is requested to receive and note the amendments to the Fire Authority’s Scheme of Delegation to Officers and to its Standing Orders (set out at paragraphs 3, 4, 5 and 6 of this report), which stand adjourned from the Annual Meeting of the Fire Authority, held in July 2010.

Attachment	Size
10a - Review of Scheme of Delegation to Officers and of Standing Orders.pdf	35.44 KB

For information

10b

Meeting Schedule 2011/12

A schedule of proposed dates for 2011/12 meetings of the Fire Authority and its committees is attached, marked 10b, for approval.

Attachment	Size
10b - Proposed Meeting Schedule 2011-12.pdf	18.39 KB

For decision

Comprehensive Spending Review

Members will have already received information from the Chief Fire Officer following the Government's Comprehensive Spending Review, announced on 20 October 2010. Officers are currently analysing the detail of the announcement and will update Members with any further information at the Fire Authority meeting.

For information

Code of Corporate Governance 2010/11

This report, marked 12, presents to the Fire Authority the draft Code of Corporate Governance 2010/11 for consideration and adoption.

The Fire Authority is asked to:
a) Consider and make comment on the draft Code of Corporate Governance 2010/11, attached as an appendix to this report; and
b) Approve and formally adopt the Code.

Attachment	Size
12 - Code of Corporate Governance 2010-11.pdf	236.15 KB

For decision

Anti Fraud and Corruption Strategy

This report, marked 13, requests Members to consider and adopt the Anti-Fraud and Corruption Strategy for the Fire Authority, following the annual review conducted by officers.

The Fire Authority is asked to consider and adopt the Anti Fraud and Corruption Strategy, which is attached as an appendix.

Attachment	Size
13 - Anti Fraud and Corruption Strategy.pdf	90.72 KB

For decision

Annual Report of Audit and Performance Management Committee

This report, marked 14, advises of the work carried out by the Fire Authority's Audit and Performance Management Committee since October 2009.

The Fire Authority is asked to note the report.

Attachment	Size
14 - Annual Report of Audit and Performance Management Committee.pdf	42.36 KB

For information

FiReControl Project Update

Contrary to expectations, the FiReControl Project was not mentioned in the Comprehensive Spending Review announcement on 20 October. Fire authorities within the West Midlands region have been advised (via the Regional Control Centre) that Ministers are keeping in close touch with the project and there are ongoing discussions with the main contractor, EADS (now trading as Cassidian) regarding concerns about delivery of the project.

Ministers believe that the contractor should have the opportunity to deliver the contract to time, cost and quality; but there will be no additional funding to ‘bail out the contract’. The key milestone date for contractual deliverables is June 2011. All non-committed expenditure in implementation funding to joint project teams around the country has been cut by 11 percent (the grant to this Fire Authority has been reduced by 5.2 percent).

For information

Public Value Review Update

In total, 40 Public Value Review sessions have been held across the Service, with around 95 percent of staff participating. The sessions have acted to raise awareness amongst staff of the complexities and likely impact of the recession upon both society and the Service. Moreover, the sessions have enabled staff to take an active role in determining the priorities of the Service and influencing how the budget reductions might best be addressed without unduly compromising ‘frontline’ services to the community.

The outcomes of the Review are now in the process of being refined and aligned to the recent Comprehensive Spending Review (CSR) announcement, although full details are not expected from the Government until December. At this stage the speculative planning assumption of a 25 percent grant reduction appears to be consistent with the CSR announcement. Final recommendations from the Public Value Review will be presented to the Fire Authority for consideration and approval at its meeting in December. Officers are at present confident of meeting reduction targets for the CSR period as currently estimated.

For information

Local Government Act 1972

For decision

Pensions Panel (Paragraphs 1, 2 and 3)

At its meeting on 18 October 2010 the Pensions Panel exercised a discretion under the Firefighters' Pension Scheme (England) Order 2006 regarding a question as to whom certain pensions should be payable. The decision was made following legal and pensions advice and has no financial implications for the Fire Authority.

For information

21 December 2009

Extraordinary Meeting

Submitted by web-services-officer on Tue, 09/02/2010 - 11:23

Item no. Agenda Item Details Status

Apologies for Absence

To receive apologies for absence from Members unable to attend the meeting.

Declarations of Interest

Appointment of Chief Fire Officer

To receive a report of the Human Resources Manager, advising the Fire Authority of the current position on the appointment of a Deputy Chief Fire Officer.

Attachment	Size
pdf-622-2009-12-21-03-appointment-of-deputy-chief-fire-officer.pdf	37.85 KB

For information

Local Government Act 1972

Appointment of Deputy Chief Fire Officer (Paragraphs 1, 2 and 3)

To receive a verbal report from Mr Bell of MPCG, the consultants managing the recruitment process, on the recommendation of the Brigade Managers' Employment Panel regarding appointment to the post of Deputy Chief Fire
Officer.

For decision

15 December 2010

Submitted by web-services-officer on Fri, 05/02/2010 - 16:34

Item no. Agenda Item Details Status

01 Apologies for Absence

Declarations of Interest

Members are reminded that they should declare any personal and/or prejudicial interests at this point and that they should leave the meeting before any item, in which they have a prejudicial interest, is discussed.

Minutes

Members are asked to agree the minutes of the Fire Authority meeting, held on 4 November 2010, and that they be signed by the Chair as a correct record.

Attachment	Size
2010-12-15-03-minutes-4-november-2010.pdf	62.22 KB

For decision

Public Questions

To receive any questions, statements or petitions, of which notice has been received, from members of the public.

Strategy and Resources Committee

Members are asked to receive the minutes of the Strategy and Resources Committee meeting, held on 24 November 2010, and to consider, and decide upon, the recommendations at item 7. The report relating to these recommendations is attached.

Please note that the reports considered by the Committee at item 5 (2011/12 and Later Years Budget Summary) are contained within the green booklet (attached as Appendix A to Report 8 - 2010/11 and Later Years Budget Summary) and will form the basis of discussion at item 8 on this agenda.

Attachment	Size
2010-12-15-05-strategy-and-resources-minutes-24-november-2010.pdf	224.87 KB

For decision

Audit and Performance Management Committee

Members are asked to receive the minutes of the Audit and Performance Management Committee meeting, held on 30 November 2010 and formally approve the Annual Audit Letter.

Attachment	Size
2010-12-15-06-audit-and-performance-minutes-30-november-2010.pdf	424.65 KB

For decision

Annual Report of the Standards Committee

This report advises of the work carried out by the Fire Authority’s Standards Committee from 1 April 2009 to date.

Attachment	Size
2010-12-15-07-annual-report-of-standards-committee.pdf	49.35 KB

For information

2010/11 and Later Years Budget Summary

This report summarises the budgets that are proposed by the Strategy and Resources Committee. These are updated for subsequent events. The results are put forward to the Fire Authority for approval as the basis for consultation, leading to a final decision at the Fire Authority meeting on 10 February 2010.

Please note that Appendices A and B to the report (the Green Booklet and Public Value Review 2010 respectively) are attached. The Treasurer is, however, awaiting any announcements on the grant settlement from the Government prior to finalising the actual report.

Attachment	Size
08 - 2010-11 and Later Years Budget Summary.pdf	61.95 KB
08 Appendix A - Green Book.pdf	1002.04 KB
08 Appendix B - Public Value Update.pdf	1.09 MB

For decision

The Scheme for Payment of Members' Allowances 2011/12

This report asks the Fire Authority to review and agree its list of Approved Duties and to agree its 2011/12 Scheme for the Payment of Members’ Allowances.

Attachment	Size
09-the-scheme-for-the-payment-of-members-allowances-2011-12.pdf	163.92 KB

For decision

FiReControl Project - Update

The future of the national FiReControl Project, and in turn, the West Midlands’ Regional Control Centre continues to be in doubt. The Department for Communities and Local Government (DCLG), on 8th November, placed EADS (now known as Cassidian) in ‘breach of contract.’ This position was confirmed by the Minister for fire – Bob Neill, who, when questioned over the matter in Parliament (15th November), responded with the following statement:

“In June this year we activated a key milestone in our contract with the main contractor, EADS (now branded Cassidian), for delivery of the FiReControl project. This required EADS to complete the main system in three control centres by mid-2011. Because their record has not improved on delivery of the project, we informed EADS on 8 November that we consider them to be in material breach of their obligations under the contract and required them to remedy the position in 20 working days. I have made it clear to EADS that they must deliver to time, cost and quality. The Government are not going to bail out this contractor with additional public funding. We are going to stand up for the interests of the taxpayer and the fire and rescue service.”

Members will be advised of any developments (and likely consequences) as and when they arise.

For information

13 October 2010

This meeting has been postponed

Submitted by web-services-officer on Fri, 05/02/2010 - 16:33

21 July 2010

Annual Meeting

Submitted by web-services-officer on Fri, 05/02/2010 - 16:30

Item no. Agenda Item Details Status

Election of Chair

To elect a Chair for the ensuing year

Appointment of Vice-Chair

To appoint a Vice-Chair for the ensuing year

Apologies for Absence and Welcome to New Members

To receive apologies for absence and welcome Councillors Mrs Blundell, Dixon and Eade, who have been appointed to the Authority by Telford & Wrekin Council

Declarations of Interest

Non-Exempt Minutes

Members are asked to agree the minutes of the Fire Authority meeting, held on 16 June 2010, and that they be signed by the Chair as a correct record.

Attachment	Size
2010-07-21-05-minutes-16-june-2010.pdf	72.13 KB

For decision

Public Questions

To receive any questions, statements or petitions, of which notice has been received, from members of the public.

Non-Exempt Minutes of Brigade Managers’ Employment Panel

Members are asked to receive and note the non-exempt minutes of the meeting of the Brigade Managers’ Employment Panel, held on 16th June 2010.

Attachment	Size
2010-07-21-07-bmep-non-exempt-minutes-16-june-2010.pdf	26.05 KB

For information

08 Constitutional Issues

08a

Committee Composition and Allocation of Seats to Political Groups

This report asks the Fire Authority to agree both the composition of its Committees and the allocations of seats on its committees to political groups.

Attachment	Size
2010-07-21-08a-allocation-of-seats-to-political-groups.pdf	164.39 KB

For decision

08b

Appointments to, and Constitution of, Committees

This report asks the Fire Authority to confirm appointments to committees and outside bodies and to review the Terms of Reference, quorum and delegations for its Committees.

Attachment	Size
2010-07-21-08b-appointments-to-and-constitution-of-committees.pdf	397.31 KB

For decision

08c

Review of Member Role Descriptions

The purpose of the report is to review, and agree the Fire Authority’s existing Member Role Descriptions.

Attachment	Size
2010-07-21-08c-review-of-member-role-descriptions.pdf	337.89 KB

For decision

08d

Review of Scheme of Delegation to Officers and of Standing Orders

This report reviews the Fire Authority’s Scheme of Delegation to Officers and Standing Orders and asks the Authority to agree proposed amendments.

In accordance with the Fire Authority’s Standing Orders any amendments proposed will stand adjourned until the next meeting of the Fire Authority.

Attachment	Size
2010-07-21-08d-review-of-scheme-of-delegation-and-standing-orders.pdf	755.18 KB

For decision

Financial Monitoring Report 2010/11

The report updates members on financial matters affecting the 2010/11 budget and their implications for later years. It also seeks approval to budget variations.

Attachment	Size
2010-07-21-09-financial-monitoring-report-2010-11.pdf	64.59 KB

For decision

Voice/Data Communications, Command and Control Systems Refresh: Update

This report advises Members of the recent award of contract for the provision of fully-managed Command and Control system to replace existing obsolescent legacy equipment.

Attachment	Size
2010-07-21-10-voice-data-communications-command-control-systems-refresh.pdf	33.93 KB

For information

Public Value Review Update

This report advises Members of progress to date with the Service’s 2010 Public Value review.

Attachment	Size
2010-07-21-11-public-value-update.pdf	45.94 KB

For information

Integrated Strategic Planning Process 2011/12

This report outlines how the Service will continue to align service, financial and improvement planning, the result will culminate in the publication of the 2011/12 Corporate Plan and a five year joint medium term service and financial plan.

Attachment	Size
2010-07-21-12-integrated-stategic-planning-process-2011-12.pdf	132.09 KB

For decision

Firemen’s Pension Scheme Order 1992 Delegations and Policies

Report to follow marked 13.

For decision

Partnership Working and the Outcomes

The purpose of this report is to provide members with an overview of the outcomes of partnership working within the Fire Authority and Shropshire Fire and Rescue Service.

Attachment	Size
2010-07-21-14-outcomes-of-partnership-working.pdf	44.4 KB

For information

Corporate Risk Management Summary

This is the fourth Annual Corporate Risk Management Summary Report to Members. These reports aim to inform Members about the corporate level risk management work that has been undertaken during the previous twelve months, as well as summarising the risk environment in which the Service is currently operating.

Attachment	Size
2010-07-21-15-corporate-risk-management-non-exempt.pdf	185.47 KB

For information

Local Government Act 1972

To consider a resolution under section 100A(4) of the Local Government Act 1972 that the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information, as defined by the provisions of Part I of Schedule 12(A) to the Act, by virtue of Paragraphs 1, 2, 3 and 4.

Corporate Risk Management Summary – Exempt Information (Paragraphs 3 and 4)

The Authority will have received an open session report, which summarised its current exposure to corporate risk. This report supplements that one, as it contains information that is exempt from publication by virtue of the Local Government Act 1972, Schedule 12a. Attached marked 17.

For information

Exempt Minutes of Brigade Managers’ Employment Panel (Paragraphs 1, 2, 3 and 4)

Members are asked to receive and note the exempt minutes of the meeting of the Brigade Managers’ Employment Panel, held on 16th June 2010. Attached marked 18.

For information

16 June 2010

Submitted by web-services-officer on Fri, 05/02/2010 - 16:28

Item no. Agenda Item Details Status

01 Apologies for Absence

Declarations of Interest

Minutes

Members are asked to agree the minutes of the Fire Authority meeting, held on 28 April 2010, and that they be signed by the Chair as a correct record.

Attachment	Size
2010-06-16-03-minutes-28-april-2010.pdf	57.79 KB

For decision

Public Questions

Members are asked to receive any questions, statements or petitions, of which notice has been received, from members of the public.

Audit and Performance Management Committee

Members are asked to receive the minutes of the Audit and Performance Management Committee meeting, held on 13 May 2010, attached marked 5 and consider the recommendations at:

item 5 regarding amendments to the Audit and Performance Management Committee Terms of Reference (additions are shown in bold italics and deletions struck through), attached marked 5a; and
item 11 regarding Treasury Management Practice

Attachment	Size
2010-06-16-05-minutes-apmc-13-may-2010.pdf	134.06 KB

For decision

Strategy and Resources Committee

Members are asked to receive the minutes of the Strategy and Resources Committee meeting, held on 20 May 2010, attached marked 6 and consider the recommendations at item 6 regarding amendments to the Role Descriptions for the Chair and Vice-Chair of the Committee, attached marked 6a and 6b respectively. Additions to existing documents are shown in bold italics and deletions struck through.

Attachment	Size
2010-06-16-06-minutes-strategy-and-resources-20-may-2010.pdf	132.76 KB

For decision

Human Resources Committee

Members are asked to receive the minutes of the Human Resources Committee meeting, held on 27 May 2010, attached marked 7 and
consider the recommendations at items:

Amendments to the Human Resources Committee Terms of Reference, attached marked 7a (additions are shown in bold italics and deletions struck through)
Establishment of Role Descriptions for the Chair and Vice-Chair of the Committee, attached marked 7b and 7c respectively
Request for funding from Telford, Race and Equality Partnership. A copy of the report relating to this item can be accessed at: www.shropshirefire.gov.uk/webimages/managing-the-service/cfa/humanresour...

Attachment	Size
2010-06-16-07-minutes-human-resources-27-may-2010.pdf	203.29 KB

For decision

Statement of Accounts 2009/10

This report presents the Statement of Accounts 2009/10 for approval by the Fire Authority, and seeks specific approval to a number of virements from the General Fund in 2010/11.

Attachment	Size
2010-06-16-08-statement-of-accounts-2009-10.pdf	408.63 KB

For decision

Annual Governance Statement 2009/10 and Improvement Plan 2010/11

This report asks the Fire Authority formally to approve the Annual Governance Statement (AGS) 2009/10, which must be included as part of the Statement of Accounts 2009/10. It also asks Members formally to approve the AGS Improvement Plan 2010/11.
For decision and signature by the Chair, Chief Fire Officer and Treasurer.

Attachment	Size
2010-06-16-09-annual-governance-statement-2009-10-and-improvement-plan-2010-11.pdf	167.59 KB

For decision

Medium Term Financial Plan

This report informs Members of changes to the process of producing the Medium Term Financial Plan, attached marked 10. The first draft of the Plan is available for consideration by Members on the website by using the following link:
http://www.shropshirefire.gov.uk/webimages/managing-the-service/cfa/fire...

A hard copy will be available at the meeting.

Attachment	Size
2010-06-16-10-medium-term-financial-plan.pdf	1.29 MB

For decision

Annual Report 2009/10

This report seeks Member approval of the proposed contents and format of the Fire Authority Annual Report 2009/10, attached marked 11. The Draft Annual Report can be accessed on the website via the following link:
http://www.shropshirefire.gov.uk/webimages/managing-the-service/cfa/fire...

A colour, hard copy will be available at the meeting.

Attachment	Size
2010-06-16-11-annual-report-200910.pdf	2.87 MB

For decision

New Dimension Asset Transfer

This report summarises the Authority’s current position over the transfer of New Dimension assets from the Department for Communities and Local Government (CLG) to local Fire & Rescue Services, including assets to this Authority. This follows communication with CLG seeking changes to contract and assurances of funding.

Attachment	Size
2010-06-16-12-new-dimension-asset-transfer.pdf	122.16 KB

For decision

Member Champions

This report asks Members to agree that officers carry out a fundamental review of Member Champion roles and bring back a report to the Fire Authority in due course, setting out their findings and proposals.

Attachment	Size
2010-06-16-13-member-champions.pdf	34.58 KB

For decision

Abolishment of Comprehensive Area Assessment

This report informs Members of recent national developments, which indicate the termination of the Comprehensive Area Assessment regime.

Attachment	Size
2010-06-16-14-abolishment-of-caa.pdf	183.2 KB

For information

Update on the Regional Control Centre and Mobilising System

Members are advised that within the recent Government publication - The Coalition: our programme for government a shared conviction is made to ‘…stop plans to force the regionalisation of the fire service’ (Section 4, page 12). Clarification is currently awaited regarding this position statement to determine the impact and consequence upon the FiReControl Project.

For information

28 April 2010

Submitted by web-services-officer on Fri, 05/02/2010 - 16:27

Item no. Agenda Item Details Status

01 Apologies for Absence

Declarations of Interest

Minutes

Members are asked to agree the minutes of the Fire Authority meeting, held on 10 February 2010, and that they be signed by the Chair as a correct record.

Attachment	Size
pdf-646-2010-04-28-03-cfa-minutes-10-2-10.pdf	61.66 KB

For decision

Public Questions

Members are asked to receive any questions, statements or petitions, of which notice has been received, from members of the public.

Audit and Performance Management Committee

Members are asked to receive the minutes of the Audit and Performance Management Committee meeting, held on 18 February 2010, attached marked 5 and consider the recommendation at item 11a relating to the Anti-Fraud and Corruption Strategy, a copy of which is attached marked 5.

With reference to item 6 in those minutes the Treasurer can confirm that he has spoken to the Audit Commission and a rebate of £4,062 has been agreed for 2010/11. This will reduce the fee to £64,938, which is slightly less than that paid for 2009/10.

Attachment	Size
pdf-648-2010-04-28-05-draft-minutes-18-2-10.pdf	118.65 KB

For decision

Standards Committee

Members are asked to receive the minutes of the Standards Committee meeting, held on 1 March 2010, attached marked 6, and consider the recommendations at items:

5 - Standards Committee Terms of Reference, attached marked 6a;
6 - Role Descriptions for Standards Committee Chair, Vice-Chair and Independent Member, attached marked 6b, 6c and 6d respectively;
8 - Protocol on Gifts and Hospitality, attached marked 6e.
9 - Protocol on Member/ Officer Relations, attached marked 6f.

Attachment	Size
pdf-649-2010-04-28-06-standards-minutes-1-3-10.pdf	445.24 KB

For decision

07a

Strategy and Resources Committee - Minutes

Members are asked to note the minutes of the Strategy and Resources Committee meeting, held on 4 March 2010, attached marked 7a.

Attachment	Size
pdf-651-2010-04-28-07a-sr-minutes-4-3-10.pdf	43.05 KB

For information

07b

Strategy and Resources Committee - Annual Report

This report advises of the work carried out by the Fire Authority’s Strategy and Resources Committee during the year 2009 / 10.

Attachment	Size
pdf-652-2010-04-28-07b-annual-report-of-sr.pdf	44.94 KB

For information

Brigade Managers’ Employment Panel

Members are asked to note the non-exempt minutes of the Brigade Managers’ Employment Panel, held on 29 March 2010.

Attachment	Size
pdf-653-2010-04-28-08-bmep-minutes-29-3-10.pdf	26.17 KB

For information

Annual Report of the Human Resources Committee

This report advises of the work carried out by the Fire Authority’s Human Resources Committee during the municipal year 2008 / 2009.

Attachment	Size
pdf-654-2010-04-28-09-annual-report-of-hr-committee.pdf	47.61 KB

For information

Fire Authority Work Plan

This report proposes a Work Plan for the Fire Authority for the year May 2010 to April 2011 and details progress made against the 2009 / 10 Work Plan.

Attachment	Size
pdf-655-2010-04-28-10-work-plan-2010-11.pdf	508.37 KB

For decision

Integrated Risk Management Planning Consultation Results

This report seeks approval for the recommendations made, by the Strategic Risk and Planning Working Group in relation to the Integrated Risk Management Planning proposals to be implemented. In addition, the report seeks approval for responsibility for implementing the IRMP proposals to be delegated to the Working Group.

Attachment	Size
11-appendix-a-staff-consultation-results.pdf	608.86 KB
11-appendix-b-stakeholder-and-public-consultation-response-document.pdf	1.2 MB
11-appendix-c-timetable-of-presentations.pdf	442.1 KB
11-appendix-d-fbu-consultation-response.pdf	486.79 KB
11-appendix-e-additional-comments-during-extended-consultation.pdf	60.92 KB

For decision

Implementing Public Value

This report presents a summary overview of the concept of ‘Public Value,’ the proposed new approach to the strategic planning process. The process is currently being developed and implemented under the direction of the Fire Authority’s Strategic Risk and Planning Working Group, formally known as the Integrated Risk Management Planning Working Group.

Attachment	Size
pdf-657-2010-04-28-12-implementing-public-value.pdf	184.2 KB

For information

Shrewsbury Headquarters and Fire Station Refurbishment – Appointment of Contractor

This report informs the Fire Authority of the appointment of the building contractor for the refurbishment of Shrewsbury Headquarters, Fire Station and Vehicle Workshops Building.

Attachment	Size
pdf-658-2010-04-28-13-shrewsbury-hq-and-fire-station-refurbishment.pdf	42.68 KB

For information

Update on Interim Mobilising System

Update on delegation
Discussions and contract negotiations are now at final stages, with a contract due to formally awarded to Misco-Telent prior to the end of April. It is anticipated that the transition to the new interim fire control at Telford Central Fire Station will be completed in autumn 2010.

For information

New Dimension Asset Transfer Update

As requested the Chief Fire Officer wrote to CLG, expressing the wishes of the Authority to have an exit clause included within the contract for transfer of the New Dimension assets to Shropshire and Wrekin Fire and Rescue Authority. CLG have advised that they will be writing to each Authority, which has not signed the current contract with further information. To date, no such information has been received. The Chief Fire Officer will keep Members informed.

For information

Area Manager Appointments

This report provides an update to Members on the outcomes of the recent Area Manager promotion round.

For information

Evaluation of Risk Reduction Officers

This report informs Members on the current progress of the Risk Reduction Officers.

There will also be a short presentation from the Risk Reduction Officers.

For information

Fire and Rescue Service Equality and Diversity Report 2010 and Equality and Diversity Awards 2010

In March 2010 Communities and Local Government published the Fire and Rescue Service Equality and Diversity Report 2010 and announced the winners and runners-up in the 2010 Fire and Rescue Service Equality and Diversity Award Scheme.

A full copy of the Report, which is 325 pages long, can be accessed at the following location:
http://www.communities.gov.uk/publications/fire/equalitydiversity2010

Information relating to the Award Scheme can be found at:
http://www.communities.gov.uk/fire/working/equalopportunities/

Pages 198 to 201 of the Report, which refer specifically to Shropshire Fire and Rescue Service, are attached, marked 18.

For information

Local Government Act 1972

Brigade Managers’ Employment Panel

Members are asked to note the exempt minutes of the Brigade Managers’ Employment Panel, held on 29 March 2010.

10 February 2010

Submitted by web-services-officer on Fri, 05/02/2010 - 16:24

Item no. Agenda Item Details Status

01 Apologies for Absence

Declarations of Interest

Non-Exempt Minutes

Members are asked to agree the non-exempt minutes of the Fire Authority meeting, held on 16 December 2009, and Fire Authority Extraordinary Meeting, held on 21 December 2009, and that each set be signed by the Chair as a correct record.

Attachment	Size
pdf-627-2010-2-10-03a-cfa-non-exempt-minutes-16-12-09.pdf	65.58 KB
pdf-627-2010-2-10-03b-cfa-non-exempt-minutes-21-12-09.pdf	27.76 KB

For decision

Public Questions

Members are asked to receive any questions, statements or petitions, of which notice has been received, from members of the public.

Human Resources Committee

Members are asked to receive the minutes of the Human Resources Committee meeting, held on 14 January 2010, and consider the recommendations at items 7 and 10. A copy of the Single Equality Scheme and Action Plan (referred to at item 10) can be found HERE

Attachment	Size
pdf-629-2010-2-10-05-hr-non-exempt-minutes-14-1-10.pdf	48.45 KB

Strategy and Resources Committee

Members are asked to receive the minutes of the Strategy and Resources Committee meeting, held on 22 January 2010, and consider the recommendations at items 5 (a copy of the relevant report is attached as an Appendix to the minutes).

Attachment	Size
pdf-630-2010-2-10-06-sr-minutes-22-1-10.pdf	245.01 KB

For decision

Revenue Budget, Capital Programme and Medium Term Financial Planning

This report incorporates the recommendations made by the Strategy and Resources Committee on 22 January 2010 for the Authority's 2010/11 budget, updates the figures for changes since then, and outlines the consequences for Medium Term Financial Planning.

The recommendations at items 7 and 8 of the minutes are to be considered as part of item 7 on this agenda.

Please note that reports 7 and 8 should be considered together.

Reports 7 and 8, considered by the Strategy and Resources Committee, are attached to the report at Appendix A and Appendix B respectively.

Attachment	Size
pdf-631-2010-2-10-07-revenue-budget-capital-programme-and-mtfp.pdf	1.19 MB

For decision

Revenue Budget: 2010/11 Precept

This report seeks Fire Authority approval to a budget for 2010/11; Council Tax levels for 2010/11; and precepts on billing authorities and related matters.

Attachment	Size
pdf-632-2010-2-10-08-revenue-budget-and-capital-programme-2010-11-precept.pdf	390.51 KB

For decision

Annual Review of Charges - Special Services

This report presents proposed increases in charges made for special services.

Attachment	Size
pdf-633-2010-2-10-09-annual-review-of-charges-special-services-201011.pdf	43.51 KB

For decision

Selection of Contractor for Shrewsbury Build

At its meeting on 3 July 2009 the Fire Authority approved the use of Telford & Wrekin Borough Council's Contract Procedure Rules in the procurement of a contractor to carry out the refurbishment of Shrewsbury Station. Since then the Council's officers have been managing the tender process in accordance with those Rules on behalf of the Fire Authority.
Under the Rules, tenders over £500,000, which are covered by an approved capital budget, may be accepted by the appropriate Head of Service, following consultation with the Leader/Deputy Leader (Cabinet), or Chairman/Vice-Chairman (Board/Committee) and the acceptance must be reported to the next meeting of the appropriate Cabinet, Committee or Board for information.

The Rules also state that the tender accepted should be in the Council's best interests.

In order to comply as far as is possible with the above rules it is recommended that the Fire Authority agree to delegate authority to the Chief Fire Officer and Treasurer to accept the tender, which is in the Authority’s best interests, in consultation with the Chair and Vice Chair of the Authority. Once the decision had been made it would be reported to the next meeting of the full Authority. Members are asked to consider and decide upon this recommendation.

For decision

Fire Authority Corporate Plan 2010/11

This report seeks Member approval of the proposed contents of the Fire Authority’s 2010/11 Corporate Plan. The Corporate Plan will be supplemented by an Annual Report 2009/10, which will be brought before Members in June 2010 for consideration and approval.

Attachment	Size
pdf-635-2010-2-10-11-fa-corporate-plan-2010-11.pdf	78.63 KB

For decision

Update on New Dimension Transfer of Assets Agreement

The Department for Communities and Local Government has procured, and allocated to fire and rescue authorities, vehicles and equipment as part of a national capability (known as 'New Dimension') to respond to major disruptive events. The Department now wishes to transfer those assets to individual authorities and has asked them to enter into a Transfer of Assets Agreement.

At its meeting on 16 December 2009, because further information was awaited, the Fire Authority delegated authority to its Strategy and Resources Committee to decide whether the Authority should enter into the Agreement. The Committee met on 22 January and agreed to write to the Department, setting out its continuing concerns regarding the Agreement, and to await the response, before taking any further steps.

For information

13 Member Champion Presentations For information

13a Councillor Dr Jones, Risk Management and Audit Champion, will give a presentation on her work throughout the year.

13b Councillor Minnery, Asset Management and Procurement Champion, will give a presentation on the Shrewsbury Redevelopment Programme.

European Commission Road Safety Award

In December 2009, Shropshire Fire and Rescue Service received a prestigious European Award for Road Safety, which was presented at a formal ceremony by the European Commissioner for Transport. Although 11 other Fire and Rescue Services competed for the Award, the European Commission felt that Shropshire Fire and Rescue Service’s strategy and activities in road safety displayed the strongest commitment to the reduction of death and injuries from road traffic collisions.

Without the support and contribution of its partners the Service would not have been able to deliver such an effective strategy or wun this prestigious award. This is a clear indication of how effective partnership working can have a dramatic effect on the performance of the Service. Thanks are due to the following partners, who were involved in the strategy:

Shropshire Council Road Safety Team
Telford & Wrekin Council Road Safety Team
West Mercia Police
West Mercia Safer Roads Partnership
West Mercia Probation
The Institute of Advanced Motorists

For information

Local Government Act 1972

Exempt Minutes

Members are asked to agree the exempt minutes of the Fire Authority meeting, held on 16 December 2009, and Fire Authority Extraordinary Meeting, held on 21 December 2009, and that each set be signed by the Chair as a correct record, attached marked 16a and 16b respectively.

For decision

Update on Voice/Data Communications, Command and Control Systems Refresh

Officers continue to support the national FiReControl project. In order to ensure, however, that local systems are sufficiently viable and robust to cut over to the Regional Control Centre (currently scheduled for January 2012) the Service has identified the preferred bidder for the Interim Fire Control Room System. The procurement process followed the Office of Government Commerce (OGC) route for competitive tendering. The consultation process with staff is ongoing and a decision on the location of the Interim Control Room is expected at the beginning of March 2010.

For information

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