Fire and Rescue Authority

26 September 2012

Submitted by Anonymous on Wed, 04/01/2012 - 11:06

Item no. Agenda Item Details Status

01 Apologies for Absence

Disclosable Prejudicial Interests

Members are reminded that they must not participate in the discussion or voting on any matter, in which they have a Disclosable Pecuniary Interest, and should leave the room prior to the commencement of the debate.

Minutes

Members are asked to agree the non-exempt minutes, attached marked 3, of the Fire Authority Annual Meeting , held on 18 July 2012, and that they be signed by the Chair as a correct record.

Attachment	Size
03-cfa-minutes-18-jul-2012.pdf	70.47 KB

For decision

Public Questions

Members are asked to receive any questions, statements or petitions, of which notice has been received, from members of the public.

Audit and Performance Management Committee

Members are asked to receive and note the minutes, marked 5, of the Audit and Performance Management Committee meeting, held on 6 September 2012.

Members are also asked to approve the Annual Governance Statement 2011/12 and Improvement Plan 2012/13, copies of which are attached, marked 5a. In February 2012 the Fire Authority delegated authority to its Audit and Performance Management Committee to approve the Statement of Accounts. The delegated authority did not, however, specifically include approval of the Annual Governance Statement (AGS) and Improvement Plan, which, although included within that Statement, are actually considered and approved separately. Members are now asked to extend the delegated authority to include the AGS and Plan. This would avoid the necessity in future of bringing these documents to the full Authority for approval, when the Statement of Accounts has already been signed off.

Attachment	Size
05apmc-minutes-6-sept-2012.pdf	57.02 KB
05a-ags-2011-12-and--improvement-plan-2012-13.pdf	79.16 KB

For decision

Review of Scheme of Delegation to Officers and of Standing Orders

The purpose of this report, marked 6, is for Members to receive and note the amendments to the Scheme of Delegation to Officers and Standing Orders, which were agreed at, and stand adjourned from, the Annual Meeting of the Fire Authority.

Attachment	Size
06-review-of-scheme-of-delegation-and-sos.pdf	38.96 KB

For information

Appointment of the Independent Person

This report, attached marked 7, asks the Fire Authority to consider and agree the appointment of an Independent Person and reserve to assist the Standards Committee and the Monitoring Officer in administering the new ethical framework for Members.

Attachment	Size
07-appt-of-ind-person.pdf	27.2 KB

For decision

Code of Corporate Governance 2012/13

This report, attached marked 8, puts forward a draft Code of Corporate Governance 2012/13 for consideration and formal adoption by the Fire Authority.

Attachment	Size
08-code-of-corporate-governance-2012-13.pdf	235.79 KB

For decision

Financial Performance to August 2012 including the Annual Treasury Report 2011/12

This report, attached marked 9, provides information on the financial performance of the service, and seeks approval for action, where necessary.

Attachment	Size
09-financial-perf-to-aug-2012-incl-annual-treasury-report-201112.pdf	53.74 KB

For decision

Budget Projections from 2013/14

The report, attached marked 10, updates members with the projections currently being used by officers to plan future service strategy. The report also updates the Authority with the latest information on future expenditure and income.

Attachment	Size
10-budget-projections-from-201314.pdf	45.73 KB

For decision

Community Right to Challenge

This report, attached marked 11, recommends the arrangements, which the Fire Authority should adopt, in order to operate the new Community Right to Challenge.

Attachment	Size
11-community-right-to-challenge.pdf	60.62 KB

For decision

Indemnities for Members and Officers

This report, attached marked 12, examines the current position regarding indemnities and insurance and asks the Fire Authority to consider whether to set out a specific indemnity for Members and officers and, if so, to agree the wording of that indemnity.

Attachment	Size
12-indemnities-for-members-and-officers.pdf	69.28 KB

For decision

National Framework Document

This report, attached marked 13, informs Members of the requirements placed on Fire Authorities, by Government, by the new Fire and Rescue Service National Framework 2012 document. It also provides a position statement on how the Service currently performs in relation to those requirements.

Attachment	Size
13-national-framework-document.pdf	63.49 KB

For information

Partnership with the Environment Agency

This report, attached marked 14, informs Members about the current partnership arrangement that exists between the Service and the Environment Agency and the opportunity that has arisen for the Service to improve its current environmental protection capabilities.

Attachment	Size
14-partnership-with-environment-agency.pdf	107.64 KB

For information

Local Government Act 1972

Members are asked to consider a resolution under section 100A(4) of the Local Government Act 1972 that the public be excluded from the meeting room for the following item on the grounds that it involves the likely disclosure of exempt information, as defined by the provisions of Part I of Schedule 12(A) to the Act, by virtue of Paragraphs 1, 2 and 3.

For decision

Employee Personal Request (Paragraphs 1, 2 and 3)

This report, attached marked 16, informs Members of a personal request received from an employee.

18 July 2012

Submitted by Anonymous on Wed, 04/01/2012 - 11:05

Item no. Agenda Item Details Status

Election of Chair

Members are asked to elect a Chair for the ensuing year.

Appointment of Vice-Chair

Members are asked to appoint a Vice-Chair for the ensuing year.

03a

Presentation and Vote of Thanks

There will be a formal presentation to Councillor Picken in recognition of his long service to the Fire Authority. In addition there will be a vote of thanks to Mr Tebbutt and Mr Brereton, former Independent Members of the Standards Committee, and Telford & Wrekin Councillor Murray.

03b Apologies for Absence

Declarations of Interest

Members are reminded that they should declare any personal and / or prejudicial interests at this point and that they should leave the meeting room before any item, in which they have a prejudicial interest, is discussed.

Minutes

Members are asked to agree the non-exempt minutes, attached marked 5, of the Fire Authority meeting, held on 25 April 2012, and that they be signed by the Chair as a correct record.

Attachment	Size
05-cfa-non-exempt-minutes-25-april-2012.pdf	41.08 KB

For decision

Public Questions

Members are asked to receive any questions, statements or petitions, of which notice has been received, from members of the public.

Human Resources Committee Minutes

Members are asked to receive and note the non-exempt minutes of the Human Resources Committee meeting, held on 19 April 2012, which are attached marked 7.

Attachment	Size
07-hr-non-exempt-minutes-19-april-2012.pdf	45.69 KB

For information

Strategy and Resources Committee Minutes

Members are asked to receive the minutes of the Strategy and Resources Committee meeting, held on 17 May 2012, attached marked 8, and consider the recommendations at item 7.

A copy of the report, containing the recommendations to be considered at item 7 is attached marked 8a.

Attachment	Size
08-s-and-r-minutes-17-may-2012.pdf	33.92 KB
08a-integrated-strategic-planning-process-2012.pdf	49.6 KB

For decision

Audit and Performance Management Committee Minutes

Members are asked to receive and note the minutes of the Audit and Performance Management Committee meeting, held on 14 June 2012, which are attached marked 9.

Attachment	Size
09-a-and-pm-minutes-14-june-2012.pdf	49.84 KB

For information

Confirmation of Code of Conduct and Standards Issues

This report, attached marked 10, considers final arrangements for the new standards regime at the Authority in accordance with the provisions of the Localism Act 2011 and regulations made under it, which have come into force since this matter was last considered by the Authority on 13 February 2012.

Attachment	Size
10-confirmation-of-code-of-conduct-and-standards-issues.pdf	90.23 KB

For decision

11 Constitutional Issues

11a

Committee Composition and Allocation of Seats to Political Groups

This report, attached marked 11a, asks the Fire Authority to agree both the composition of its Committees and the allocations of seats on its committees to political groups.

Attachment	Size
11a-committee-composition-and-allocation-of-seats.pdf	53.32 KB

For decision

11b

Committee Membership and Constitution

This report, attached marked 11b, asks the Fire Authority to confirm appointments to committees and to the Local Government Association Fire Services Commission and to review the constitution of its committees.

Attachment	Size
11b-appointments-to-and-constitution-of-committees.pdf	38.53 KB
11b-appendix-a-membership-of-committees.pdf	18.92 KB
11b-appendix-b-committee-terms-of-reference.pdf	83.72 KB

For decision

11c

Member Champions

This report, attached marked 11c, examines the Fire Authority’s Member Champion roles and asks Members to consider whether the roles as they currently stand should be abolished, with the exception of those for Equality and Diversity, and Risk Management and Audit. The report also asks whether ad hoc Member Champions should be established to promote, encourage, challenge and drive improvement on specific projects.

Attachment	Size
11c-member-champions.pdf	32.62 KB

For decision

11d

Review of Member Role Descriptions

The purpose of this report, attached marked 11d, is to review, and agree the Fire Authority's Member Role Descriptions.

Attachment	Size
11d-review-of-member-role-descriptions.pdf	40.96 KB
01 - Fire Authority Member, FA Chair and Vice Chair and Leader of Main Oppostion.pdf	127.3 KB
02 - Chairs and Vice-Chairs of Committees and Working Groups.pdf	282.79 KB
03 - Member Champions.pdf	239.97 KB

For decision

11e

Review of Scheme of Delegation to Officers and of Standing Orders

This report, attached marked 11e, reviews the Fire Authority's Scheme of Delegation to Officers and Standing Orders and asks Members to consider and decide upon any amendments proposed.

In accordance with the Fire Authority's Standing Orders any amendments proposed will stand adjourned until the next meeting of the Fire Authority.

Attachment	Size
11e-review-of-scheme-of-delegation-and-standing-orders.pdf	40.47 KB
11e-appendix-a-scheme-of-delegation-to-officers.pdf	40.15 KB
11e-appendix-b-standing-orders-for-regulations-of-proceedings-and-business.pdf	89.45 KB
11e-appendix-c-standing-orders-for-contracts.pdf	78.34 KB
11e-appendix-d-financial-regulations-standing-orders.pdf	87.24 KB

For decision

Statement of Accounts 2011/12

This report, to follow marked 12, sets out the key revenue issues that have arisen from work on the Statement of Accounts 2011/12, and seeks specific approval for virements from the General Fund in 2012/13.

Attachment	Size
12 - Statement of Accounts.pdf	38.77 KB
12 APPENDIX Statement of Accounts.pdf	23.59 KB

For decision

Annual Report

This report, attached marked 13, asks Members to delegate approval of the Annual Report 2011/12 to the Audit and Performance Management Committee.

Attachment	Size
13-annual-report.pdf	22.15 KB

For decision

Public Value Review Update

This report, attached marked 14, sets out a summary of progress against the agreed outcomes, as set out within the Fire Authority’s Public Value review undertaken in 2010.

Attachment	Size
14-public-value-review-update.pdf	55.72 KB

For information

2020 Strategic Planning Process: Summary Programme Plan

This report, attached marked 15, sets out the summary programme plan for phase one of the Member-led, consolidated 2020 strategic planning process.

Attachment	Size
15-2020-strategic-planning-process-summary-programme-plan.pdf	38.56 KB

For decision

Fire and Rescue National Framework 2012 Update

The Fire Authority’s formal response to the Government’s consultation exercise regarding the draft National Framework (presented to the Fire Authority in December 2011) was submitted in February 2012. The Framework has received mixed reviews from the Fire and Rescue community and, as yet, no final document has been released by the Government. Current indications suggest that the final Framework will be issued in late July. Upon receipt of the final Framework a full impact assessment will be undertaken and presented to Members.

For information

Partnership Working

This report, attached marked 17, provides Members with an overview of the partnership working being undertaken by the Fire Authority and Shropshire Fire and Rescue Service (the Service).

Attachment	Size
17-partnership-working.pdf	96.43 KB

For information

Fire Control Project Update

Following the announcement of the allocation of Government funding to support the upgrade of fire control room arrangements, a formal Memorandum of Understanding (MoU) has been entered into with Hereford and Worcester Fire and Rescue Authority. The MoU signifies the ratification by both Fire Authorities to work towards the creation of a single resilient command and control function operated from two remote locations (Shrewsbury and Worcester). Regular progress reports will be presented to Members at Fire Authority meetings.

For information

Corporate Risk Management Summary

This report, attached marked 19, informs Members about the corporate level risk management work that has been undertaken during the previous twelve months, as well as summarising the risk environment, in which the Service is currently operating.

Attachment	Size
19-corporate-risk-management-summary-2012.pdf	68.25 KB

For information

Local Government Act 1972

Members are asked to consider a resolution under section 100A(4) of the Local Government Act 1972 that the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information, as defined by the provisions of Part I of Schedule 12(A) to the Act, by virtue of Paragraphs 3 and 4.

For decision

Exempt Minutes (Paragraphs 3 and 4)

Members are asked to agree the exempt minutes, attached marked 21, of the Fire Authority meeting, held on 25 April 2012, and that they be signed by the Chair as a correct record.

For decision

Human Resources Committee Exempt Minutes (Paragraph 3)

Members are asked to receive and note the exempt minutes, attached marked 22, of the Human Resources Committee meeting, held on 19 April 2012.

For information

13 February 2012

Submitted by Anonymous on Wed, 04/01/2012 - 11:04

Item no. Agenda Item Details Status

01 Apologies for Absence

Declarations of Interest

Members are reminded that they should declare any personal and/or prejudicial interests at this point and that they should leave the meeting room before any item, in which they have a prejudicial interest, is discussed.

Minutes

Members are asked to agree the minutes, attached marked 3, of the Fire Authority meeting, held on 14 December 2011, and that they be signed by the Chair as a correct record.

Attachment	Size
03-cfa-minutes-14-december-2011.pdf	61.07 KB

For decision

Public Questions

Members are asked to receive any questions, statements or petitions, of which notice has been received, from members of the public.

Standards Committee Minutes

Members are asked to receive the minutes of the Standards Committee meeting, held on 16 January 2012, attached marked 5, and decide upon the recommendations at item 5. The report relating to those recommendations is attached, marked 5a.

Attachment	Size
05-standards-minutes-16-janaury-2012.pdf	29.05 KB
05a-the-way-forward-for-standards.pdf	108.73 KB

For decision

Strategy and Resources Committee Non-Exempt Minutes

Members are asked to receive the non-exempt minutes of the Strategy and Resources Committee meeting, held on 19 January 2012, attached marked 6, and consider, and decide upon, the recommendations at items 5, 8 and 10. The reports relating to those items are attached, marked 6a, 6b and 6c respectively. The recommendations at item 9 of the Committee minutes will be considered as part of item 11 on the agenda for this meeting.

Please note that the appendix to paper 6c (Capital Programmes 2012/13 to 2016/17 and Prudential Guidelines) is an exempt document. It will, therefore, be necessary to move into closed session at this point to consider the recommendation relating to this appendix.

Attachment	Size
06-strategy-and-resources-minutes-19-january-2012.pdf	46.98 KB
06a-financial-performance-to-december-2011.pdf	32.7 KB
06b-adequacy-of-provisions-and-reserves-and-robustness-of-budget.pdf	38.48 KB
06c-capital-programmes-2012-13-to-2016-17-and-prudential-guidelines.pdf	51.52 KB

For decision

Local Government Act 1972

Members are asked to consider a resolution under section 100A (4) of the Local Government Act 1972 that the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information, as defined, by the provisions of Part 1 of Schedule 12(A) to the Act, by virtue of Paragraphs 1, 2, 3 and 4.

For decision

Capital Programmes 2012/13 to 2016/17 and Prudential Guidelines (Paragraph 3)

Members are asked to receive and agree the paper Capital Programmes 2012/13 to 2016/17 and Prudential Guidelines (the appendix to paper 6c), attached marked 8.

For decision

Fire Authority Exempt Minutes (Paragraphs 1, 2, 3 and 4)

Members are asked to agree the exempt minutes, marked 9, of the Fire Authority meeting, held on 14 December 2011, and that they be signed by the Chair as a correct record.

For decision

Strategy and Resources Committee Exempt Minutes (Paragraphs 3 and 4)

Members are asked to receive and note the exempt minutes of the Strategy and Resources Committee meeting, held on 19 January 2012, attached marked 10.

For information

Revenue Budget, Capital Programme and Medium Term Financial Planning

This report, attached marked 11, incorporates the recommendations, made by the Strategy and Resources Committee on 19 January 2012, for the Authority’s 2012/13 budget, updates on changes since the Committee met, and confirms the use of assumptions for medium-term financial planning. A draft Medium Term Corporate Plan 2012 to 2017 (referred to in section 7 on page 3 of the report) can be found HERE

Attachment	Size
11-revenue-budget-capital-programme-and-medium-term-financial-planning.pdf	38.16 KB
11-draft-medium-term-corporate-plan-2012-17.pdf	552.85 KB

For decision

Revenue Budget: 2012/13 Precept

This report, attached marked 12, seeks Fire Authority approval to a budget for 2012/13; Council Tax levels for 2012/13; and precepts on billing authorities and related matters.

Attachment	Size
12-revenue-budget-2012-13-precept.pdf	89 KB

For decision

Draft Service Plan 2012/13

This report, attached marked 13, sets out proposals for the annual Service Plan 2012/13 to support delivery of the Fire Authority’s ‘Medium Term Corporate Plan'.

Attachment	Size
13-draft-service-plan-2012-13.pdf	496.42 KB

For decision

Draft Response to Fire and Rescue Service National Framework Consultation

The Fire and Rescue National Framework sets out the Coalition Government's expectations for fire and rescue authorities in England. This report, attached marked 14, summarises the Framework and sets out a proposed response on behalf of the Fire Authority to the current consultation exercise.

Attachment	Size
14-draft-response-to fire-and-rescue-service-nat-framework-consultation.pdf	50.24 KB

For decision

Pay Policy Statement

This report, attached marked 15, puts forward a draft Pay Policy Statement for the consideration of the full Authority, as required under the Localism Act 2011.

Attachment	Size
15-pay-policy-statement.pdf	292.53 KB

For decision

Annual Review of Charges - Special Services

This report, attached marked 16, presents proposed increases in charges made for special services.

Attachment	Size
16-annual-review-of-charges-special-services-2012-13.pdf	139.92 KB

For decision

Process for Approval of the Statemet of Accounts

This report, attached marked 17, details the review carried out by the Audit and Performance Management Committee of the approval process for the Statement of Accounts, and makes recommendations for its amendment.

Attachment	Size
17-approval-of-the-statement-of-accounts.pdf	23.91 KB

For decision

Consultation on Proposed Policy Statement for Part 2 of the Localism Act 2011

The Department for Communities and Local Government is consulting on a proposed policy statement for Part 2 of the Localism Act 2011. This report, attached marked 18, provides an executive summary of the statement and sets out the proposed response to the consultation for consideration by the Fire Authority.

Attachment	Size
18-consultation-on-proposed-policy-statement-for-part-2-of-localism-act-2011.pdf	65.04 KB

For decision

Annual Report of the Human Resources Committee

This report, attached marked 19, advises of the work carried out by the Fire Authority's Human Resources Committee during 2011.

Attachment	Size
19-annual-report-of-hr-committee.pdf	32.82 KB

For information

Information and Communications Technology Update

Members are asked to note that the recently installed Local Area Network (LAN) and Shropshire Council provided Wide Area Network (WAN) are now fully operational with real-time fallback and disaster recovery arrangements in place at Telford Central. Remedial work on the consolidation of servers for optimisation of performance and enhanced security continues, thus enabling a more reliable and supportable network.

Developments are now underway to performance test and install new station end equipment, which will be integrated to the new WAN, with the WAN acting as the primary mobilising bearer for the recently deployed command and control system (completion expected end of March 2012).

Alternative solutions are being evaluated to secure a resilient secondary fallback bearer. A hardware refresh of the wireless network infrastructure is scheduled to improve the consistency, reliability and speed of information updates to the mobile data terminals on fire appliances.

An announcement on the grant allocation to support Fire Control arrangements post cancellation of the national FiReControl Project is now expected mid-late February 2012. The Government is reviewing 25 bids, 11 from consortia of two or more Fire and Rescue Authorities (of which Hereford and Worcester and this Fire Authority represent one bid) and 14 from single Fire Authorities.

For information

FiReControl

For your information, on 13 January 2012, the Members (i.e. the 5 fire and rescue authority owners), and separately the Board of Directors, of the West Midlands Fire and Rescue Services Regional Control Centre Ltd Company resolved unanimously (a) to return any surplus funding from the Department for Communities and Local Government grant for the Regional Fire Control Company (currently at approximately £145,000) minus all costs and disbursements which have been, or will be, incurred by and on behalf of the Company up to dissolution; and (b) to voluntarily dissolve the Company and empowered the Chairman of the Board and the Company’s legal advisor to complete all necessary administrative steps to dissolve the Company.

For information

26 September 2011

Submitted by Anonymous on Fri, 16/09/2011 - 10:07

Item no. Agenda Item Details Status

01 Apologies for Absence

Declarations of Interest

Members are reminded that they should declare any personal and/or prejudicial interests at this point and that they should leave the meeting room before any item, in which they have a prejudicial interest, is discussed.

Minutes

Members are asked to agree the non-exempt minutes, marked 3, of the Fire Authority Annual Meeting, held on 20 July 2011, and that they be signed by the Chair as a correct record.

Attachment	Size
03-minutes-20-july-2011.pdf	58.88 KB

For decision

Public Questions

Members are asked to receive any questions, statements or petitions, of which notice has been received, from members of the public.

Audit and Performance Management Committee

Members are asked to receive and note the minutes, marked 5, of the Audit and Performance Management Committee meeting, held on 8 September 2011. Members’ attention is drawn particularly to the Audit Commission’s Annual Governance report at item 9a of the minutes, a copy of which is attached, marked 5a.

Attachment	Size
05-apmc-minutes-8-september -2011.pdf	51.05 KB
05a-external-audit-annual-governance-report.pdf	406.85 KB

For information

06 Constitutional Issues and Protocols

06a

Review of Scheme of Delegation to Officers and of Standing Orders

The purpose of this report, marked 6a, is for Members to receive and note the amendments to the Scheme of Delegation to Officers and Standing Orders, which were agreed at, and stand adjourned from, the Annual Meeting of the Fire Authority.

Attachment	Size
06a-review-of-scheme-of-delegation-and-standing-orders.pdf	39.38 KB

For information

06b

Role Description

At its Annual Meeting in July the Fire Authority asked that a Role Description be drawn up for Member of the Strategic Risk and Planning Members’ Working Group. Accordingly a draft Role Description is attached, marked 6b, for Members’ consideration. Prior to this the draft Role Description has been circulated to members of the Working Group for comment.

Attachment	Size
06b-strap-member-role-description.pdf	29.79 KB

For decision

06c

Review of Protocol on Member / Officer Relations

This report, attached marked 6c, asks the Fire Authority to review its Protocol on Member / Officer Relations, which gives guidance for Members and officers on their respective roles and expectations, and on their relationship with each other.

Attachment	Size
06c-review-of-protocol-on-member-officer-relations.pdf	66.31 KB

For decision

06d

Review of Protocol on Gifts and Hospitality

This report, attached marked 6d, asks the Fire Authority to review its Protocol on Gifts and Hospitality and to decide on any changes to be made.

Attachment	Size
06d-review-of-protocol-on-gifts-and-hospitality.pdf	85.6 KB

For decision

Statement of Accounts 2010/11

This report, attached marked 7, presents the completed Statement of Accounts to the Fire Authority for consideration and approval.

As the Statement of Accounts is an extensive appendix to the report, it is not attached but can be accessed on the Fire Authority’s website at:

https://www.shropshirefire.gov.uk/sites/alpha.shropshirefire.gov.uk/file...

The document will also be available to view at the meeting.

Attachment	Size
07-statement-of-accounts-2010-11.pdf	22.58 KB
07-appendix-statement-of-accounts-2010-11.pdf	374.02 KB

Annual Governance Statement 2010/11 and Improvement Plan 2011/12

This report, attached marked 8, asks the Fire Authority formally to approve the Annual Governance Statement 2010/11, which must be included as part of the Statement of Accounts 2010/11. It also asks Members formally to approve the Annual Governance Statement Improvement Plan 2011/12.

For decision and signature by the Chair, Chief Fire Officer and Treasurer.

Attachment	Size
08-annual-governance-statement-2010-11-and-improvement-plan 2011-12.pdf	91.18 KB

For decision

Code of Corporate Governance 2011/12

This report, marked 9, presents to the draft Code of Corporate Governance 2011/12 for consideration and formal adoption by the Fire Authority.

Attachment	Size
09-code-of-corporate-governance-2011-12.pdf	32.03 KB

For decision

Financial Performance to August 2011 including the Annual Treasury Report 2010/11

This report, attached marked 10, provides information on the financial performance of the service, and seeks approval for action, where necessary.

Attachment	Size
10-financial-performance-august-2011.pdf	56.56 KB

For decision

Budget Projections based on Revised Assumptions

The report, attached marked 11, updates Members with the projections currently being used by Officers to plan future Service strategy. Members of the Strategic Risk and Planning Working Group have reviewed these figures and agreed that they should form the basis of future Service planning. The report also updates for latest information on future expenditure and income.

Attachment	Size
11-budget-projections-based-on-revised-assumptions.pdf	45.53 KB

For information

Open Public Services White Paper

This report, attached marked 12, summarises the key issues raised in the White Paper ‘Open Public Services’, identifies areas where Members may wish to discuss changes ahead of any legislation and suggests comments Members may wish to make to the White Paper.

Attachment	Size
12-open-public-services-white-paper.pdf	148.74 KB

For decision

Response to Consultation on Proposed Changes to Firefighters' Pension Schemes

This report, attached marked 13, provides a draft response from the Fire Authority to the consultation exercise on the proposed changes to the Firefighters’ Pension Scheme (1992) and New Firefighters’ Pension Scheme (2006).

Attachment	Size
13-consultation-response-re-changes-to-ff-pension-scheme.pdf	67.03 KB

For decision

Accommodation Update

The Chief Fire Officer will provide a verbal update on progress with the new Headquarters.

For information

Information and Communications Technology Strategy - Update

This report, attached marked 15, provides Members with a summary update regarding implementation of the Service’s Information, Communications and Technology (ICT) Strategy.

Attachment	Size
15-ict-strategy-update.pdf	23.38 KB

For information

Local Government Act 1972

For decision

Exempt Minutes (Paragraphs 3 and 4)

Members are asked to agree the exempt minutes, marked 17, of the Fire Authority Annual Meeting, held on 20 July 2011, and that they be signed by the Chair as a correct record.

For decision

Business Continuity Strategy (Paragraphs 3 and 4)

This report, attached marked 18, acts as supplement to the previous exempt paper to Members and offers further details concerning the Service’s business continuity strategy to protect the communities of Shropshire, Telford and the Wrekin.

For information

25 April 2012

Submitted by web-services-officer on Mon, 10/01/2011 - 10:09

Item no. Agenda Item Details Status

01 Apologies for Absence

Declarations of Interest

Members are reminded that they should declare any personal and/or prejudicial interests at this point and that they should leave the meeting room before any item, in which they have a prejudicial interest, is discussed.

Minutes

Members are asked to agree the non-exempt minutes, attached marked 3, of the Fire Authority meeting, held on 13 February 2012, and that they be signed as the Chair as a correct record.

Attachment	Size
03-non-exempt-minutes-13-february-2012.pdf	57.44 KB

For decision

Public Questions

Members are asked to receive any questions, statements or petitions, of which notice has been received, from members of the public.

Audit and Performance Management Committee

Members are asked to receive the minutes of the Audit and Performance Management Committee meeting, held on 1 March 2012, attached marked 5, and consider the recommendations at items 8, 12 and 13.

Item 8 – Internal Audit Programme 2012/13 to 2015/16
A copy of the report, containing the recommendations to be considered is attached marked 5a.

Members are also asked to note the decision made by the Chief Fire Officer to purchase internal audit services from Shropshire Council following consultation with the Treasurer, Monitoring Officer and Chair of the Fire Authority. The decision was made on the basis set out in section 3 (page 2) of paper 5a. Under section G5 of Standing Orders relating to Contracts (the relevant subsections of which are set out below), such decisions must be reported to the Authority.

G When tenders are not required

G5 A contract may be entered into by the Authority other than in accordance with Standing Order F in the following circumstances, subject to consultation with the Chair and Treasurer of the Authority:

(ii) where it has been decided to standardise by buying from only one supplier.

(iii) for the extension of, addition to, or maintenance of, existing goods, materials or services, where this can only be done satisfactorily by the original contractor or supplier.

(vii) where the Chief Fire Officer enters into a contract as described in sub-clauses (i) to (vi) above, it must be determined that such action is reasonable and a written record must be entered in the Register of the action taken and the reason and reported to the Authority.

Item 12 - Anti-Fraud and Corruption Strategy
A copy of the Strategy to be considered is attached, marked 5b.

Item 13 – Whistleblowing Policy
A copy of the Policy to be considered is attached, marked 5c.

Attachment	Size
05-audit-and-performance-management-committee-minutes-1-march-2012.pdf	48.09 KB
05a-internal-audit-programme-2012-13-to-2015-16.pdf	32.75 KB
05b-anti-fraud-and-corruption-strategy-2012-13.pdf	140.57 KB
05c-whistleblowing-policy.pdf	51.52 KB

For decision

Strategy and Resources Committee Minutes

Members are asked to receive the minutes of the Strategy and Resources Committee meeting, held on 15 March 2012, attached marked 6, and consider the recommendations at item 8.

A copy of the report containing the recommendations to be considered at item 8, is attached marked 6a.

Attachment	Size
06-strategy-and-resources-committee-minutes-15-march-2012.pdf	43.68 KB
06a-financial-performance-to-february-2012.pdf	26.39 KB

For decision

Strategy and Resources Committee Annual Report

This report, attached marked 7, advises of the work carried out by the Fire Authority's Strategy and Resources Committee for the period March 2011 to March 2012.

Attachment	Size
07-annual-report-of-strategy-and-resources-committee.pdf	33.19 KB

For information

Fire Authority Work Plan 2012/13

This report, attached marked 8, reviews progress against the Fire Authority's 2011 / 2012 Work Plan and puts forward a 2012 / 2013 Work Plan for consideration and approval by Members.

Attachment	Size
08-fire-authority-work-plan-2012-13.pdf	248.78 KB

For decision

Consoilidated 2020 Strategic Planning Process

This report, attached marked 9, sets out summary proposals for the consolidation of the Fire Authority's existing planning processes enabling the creation of a '2020 Strategy'.

Attachment	Size
09-consolidated-2020-strategic-planning-process.pdf	146.11 KB

For decision

Use of Balances and Reserves to secure Resilience and Efficiency

This report, attache marked 10, makes recommendations to Members about the use of reserves and opportunity savings to secure resilience and efficiency for the Authority.

Attachment	Size
10-use-of-balances-and-reserves-to-secure-resilience-and-efficiency.pdf	59.11 KB

For decision

Local Government Act 1972

Members are asked to consider a resolution under section 100A (4) of the Local Government Act 1972 that the public be excluded from the meeting for the following items on the grounds that it involves the likely disclosure of exempt information, as defined by the provisions of Part I of Schedule 12(A) to the Act, by virtue of paragraphs 3 and 4.

For decision

Use of Balances and Reserves to secure Resilience and Efficiency (Paragraphs 3 and 4

Members are asked to receive and note the paper Schedule of Capital Expenditure to 2018/19 (the appendix to paper 10), attached marked 12.

For information

Exempt Minutes (Paragraphs 3 and 4)

Members are asked to agree the exempt minutes, attached marked 13, of the Fire Authority meeting, held on 13 February 2012, and that they be signed by the Chair as a correct record.

For decision

8 February 2012

This meeting has been postponed

Submitted by web-services-officer on Mon, 10/01/2011 - 10:08

14 December 2011

Submitted by web-services-officer on Mon, 10/01/2011 - 10:07

Item no. Agenda Item Details Status

01 Apologies for Absence

Declarations of Interest

Members are reminded that they should declare any personal and/or prejudicial interests at this point and that they should leave the meeting room before any item, in which they have a prejudicial interest, is discussed.

Non-exempt Minutes

Members are asked to agree the non-exempt minutes of the Fire Authority meeting, held on 26 September 2011, attached marked 3, and that they be signed by the Chair as a correct record.

Attachment	Size
03-fire-authority-non-exempt-minutes-26-sept-2011.pdf	59.92 KB

For decision

Public Questions

Members are asked to receive any questions, statements or petitions, of which notice has been received, from members of the public.

Meeting Schedule 2012

A schedule of proposed dates for 2012 meetings of the Fire Authority and its committees is attached, marked 5, for approval.

Attachment	Size
05-proposed-meeting-schedule-2012.pdf	18.55 KB

For decision

Human Resources Committee

Members are asked to receive the minutes of the Human Resources Committee meeting, held on 29 September 2011, attached marked 6, and consider and decide upon the resolution at item 9 relating to the Internal Dispute Resolution Procedure. A copy of the proposed procedure is attached, marked 9a.

Attachment	Size
06-human-resources-minutes-29-Sept-2011.pdf	42.3 KB
06a-proposed-internal-dispute-resolution-procedure.pdf	25.81 KB

For decision

Strategy and Resources Committee

Members are asked to receive the non-exempt minutes of the Strategy and Resources Committee meeting, held on 18 November 2011, attached marked 7, and consider and decide upon the recommendations at item 8. The report relating to these recommendations is attached, marked 7a.

Please note that the reports considered by the Committee at item 7 (2012/13 and Later Years Budget Summary) are contained within the Green Booklet (attached as the Appendix to Report 10 – 2012/13 and Later Years Budget Summary) and will form the basis of discussion at item 10 on this agenda.

Attachment	Size
07-strategy-and-resourcesnon-exempt-minutes-18-nov-2011.pdf	45.5 KB
07a-appendix-financial-performance-to-october-2011.pdf	28.95 KB

For decision

Audit and Performance Management Committee

Members are asked to receive the minutes of the Audit and Performance Management Committee meeting, held on 24 November 2011,
attached marked 8.

The Fire Authority is asked formally to approve the Annual Audit Letter (item 5a of the minutes), which is attached marked 8a.

Attachment	Size
08-audit-and-performance-minutes-24-nov-2011.pdf	43.18 KB
08a - Annual Audit Letter v1.0.pdf	513.86 KB

Standards Committee

Members are asked to receive the minutes of the Standards Committee meeting, held on 29 September 2011, attached marked 9, and consider the recommendations at items 8 and 9. A copy of the proposed Protocol on Gifts and Hospitality is attached, marked 9a.

Attachment	Size
09-standards-minutes-21-nov-2011.pdf	29.98 KB
09a-proposed-protocol-on-gifts-and-hospitality.pdf	45.45 KB

For decision

2012/13 and Later Years Budget Summary

This report, attached marked 10, summarises the budgets that are proposed by the Strategy and Resources Committee. The results are put forward to the Fire Authority for approval as the basis for consultation, leading to a final decision at the Fire Authority meeting on 13 February 2012.

Please note the Appendix to the report (the Green Booklet) is attached.

Attachment	Size
10-2012-13-and-later-years-budget-summary.pdf	38.36 KB
10-appendix-the-green-book.pdf	315.03 KB

For decision

11 Public Value

11a

Update on Public Value and Cost Reductions

This report, attached marked 11a, updates Members on the Public Value / Integrated Risk Management Staff Consultation Exercise 2011 and the current cost reduction plans for the Authority.

Attachment	Size
11a-update-on-public-value-and-cost-reductions.pdf	42.68 KB

For information

11b

Aerial Ladder Platform Crewing Project

This report, attached marked 11b, informs Members of the outcome of the Aerial Ladder Platform Crewing Project and seeks approval of the Chief Fire Officer’s recommendations for the crewing of this appliance.

Attachment	Size
11b-revised-aerial-ladder-platform-crewing-project.pdf	73.28 KB

For decision

New Dimension Assets Transfer

This report, attached marked 12, summarises the Authority’s current position over the transfer of New Dimension assets from the Department for Communities and Local Government to local Fire and Rescue Services, including assets to this Authority.

Attachment	Size
12-new-dimension-asset-transfer.pdf	44.27 KB

For decision

Information and Communications Technology Update

Members are asked to note that, following the recent move to the Service’s new Headquarters, implementation of a new Local Area Network (LAN) has been completed, offering improved working and real-time resilience with remote data storage at Telford Central.

The Shropshire Council provided Wide Area Network (WAN) is nearing completion, with two remaining fire stations to be linked to the WAN. Once the WAN is completed, the Service will adopt its use as the primary mobilising bearer for the recently deployed command and control system.

It should be noted that the new LAN was implemented at short notice, following a catastrophic failure of the existing LAN. Such was the urgency of the LAN replacement a mini-procurement competition was held, with approval afforded on the basis of best value, to the selected supplier in accordance with the Fire Authority’s standing orders, and with financial implications met from the previously agreed ICT Reserve Budget.

An exemption from Standing Order F of Standing Orders relating to Contracts was sought from, and agreed by, the Chief Fire Officer and Treasurer, after consultation with the Chair.

For information

FiReControl Project Update

Members are advised that the Fire Authority, in partnership with Hereford and Worcester Faire and Rescue Authority, has now made a formal submission for central Government funding to support the development and implementation of a shared Control Room infrastructure.

Whilst we await the Government’s decision, early indications are favourable that both authorities will recieve some form of funding in the near future.

For information

The Scheme for the Payment of Members' Allowances 2012/13

This report, attached marked 15, asks the Fire Authority to consider and agree its 2012/13 Scheme for the Payment of Members’ Allowances.

Attachment	Size
15-scheme-for-payment-of-members'-allowances-2012-13.pdf	108.69 KB

For decision

Draft Fire and Rescue Service National Framework 2012

Members are advised that as yet, the Government has not published for consultation the draft National Framework for 2012 onwards. It is, however, known that one of the key areas of focus is resilience and there are associated Government expectations of Fire and Rescue Authorities, which may carry budgetary implications. When the Framework is released, officers will prepare for Member consideration and approval a proposed consultation response, identifying likely implications for the Fire Authority. Any early developments arising regarding this matter will be tabled at the Fire Authority meeting.

Attachment	Size
16-tabled-document- draft fire-and-rescue-framework.pdf	422.79 KB

For information

Fatal Fires Report

This report, attached marked 17, provides an overview of the circumstances of the fire fatalities that have occurred since April 2011 in the Shropshire and Telford and Wrekin areas. Due to the nature of the information contained in the Appendix to this report, it will be received by Members in exempt session.

Attachment	Size
17-fatal-fires-report.pdf	60.75 KB

For information

Local Government Act 1972

For decision

Fatal Fires Report (Paragraphs 1 and 2)

Attached, marked 19, is the appendix to report 17, which will be considered in closed session, as it contains personal information.

For information

Exempt Minutes (Paragraphs 3 and 4)

Members are asked to agree the exempt minutes of the Fire Authority meeting, held on 26 September 2011, attached marked 20, and that they be signed by the Chair as a correct record.

For decision

Strategy and Resources Committee Exempt Minutes

Members are asked to receive and note the exempt minutes of the Strategy and Resources Committee meeting, held on 18 November 2011, attached marked 21.

For information

12 October 2011

Submitted by web-services-officer on Mon, 10/01/2011 - 10:06

20 July 2011

Annual Meeting

Submitted by web-services-officer on Mon, 10/01/2011 - 10:05

Item no. Agenda Item Details Status

Election of Chair

Members are asked to elect a Chair for the ensuing year.

Appointment of Vice-Chair

Members are asked to appoint a Vice-Chair for the ensuing year.

03a

Retirement of the Treasurer

On behalf of the Fire Authority the Chair and Leaders of the Labour and Liberal Democrat Groups will thank the Treasurer, Mr Keith Dixon, for his hard work and dedication over the last 14 years.

03b Apologies for Absence

Declarations of Interest

Minutes

Members are asked to agree the minutes of the Fire Authority meeting, held on 15 June 2011, and that they be signed by the Chair as a correct record. Attached marked 5.

Attachment	Size
05-fire-authority-minutes-15-june-2011.pdf	49.85 KB

For decision

Public Questions

Members are asked to receive any questions, statements or petitions, of which notice has been received, from members of the public.

Minutes of Audit and Performance Management Committee

Members are asked to receive and note the minutes of the meeting of the Audit and Performance Management Committee, held on 9 June 2011, attached marked 7.

Attachment	Size
07-audit-and-performance-management-minutes-9-june-2011.pdf	51.51 KB

For information

08 Consitutional Issues

08a

Committee Membership and Constitution

This report asks the Fire Authority to confirm appointments to committees, the Local Government Association Annual Assembly and Fire Services Forum and to review the constitution of its committees, attached marked 8a.

Attachment	Size
08a-committee-membership-and-constitution.pdf	137.12 KB

For decision

08b

Review of Member Role Descriptions

The purpose of the report is to review, and agree the Fire Authority's Member Role Descriptions, attached marked 8b.

Attachment	Size
08b-review-of-member-role-descriptions.pdf	449.06 KB

For decision

08c

Review of Scheme of Delegation to Officers and of Standing Orders

This report reviews the Fire Authority's Scheme of Delegation to Officers and Standing Orders and asks Members to consider and decide upon the amendments proposed, attached marked 8c.

In accordance with the Fire Authority's Standing Orders any amendments proposed will stand adjourned until the next meeting of the Fire Authority.

Attachment	Size
08c-review-of-scheme-of-delegation-to-officers-and-of-standing-orders.pdf	332.44 KB

For decision

Budget and Financial Monitoring

This report deals with issues arising from budget monitoring and with financial developments since the last meeting of the Authority. It requests approval to a number of virements to the 2011/12 budget as a consequence of these changes. Attached marked 9.

Attachment	Size
09-budget-and-financial-monitoring.pdf	26.6 KB

For decision

Partnership Working

This report provides Members with an overview of the outcomes of partnership working within the Fire Authority and Shropshire Fire and Rescue Service. Attached marked 10.

Attachment	Size
10-partnership-working.pdf	34.71 KB

For information

FiReControl Project - National Audit Office Review

The National Audit Office (NAO) has recently published its findings into the failure of the FiReControl project. The project was intended to replace the 46 Fire and Rescue Services' local control rooms across England with nine purpose-built, regional control centres linked by a new IT system. Head of the NAO, Amyas Morse, has stated:

“This is yet another example of a Government IT project taking on a life of its own, absorbing ever-increasing resources without reaching its objectives. The rationale and benefits of a regional approach were unclear and badly communicated to locally accountable fire and rescue services who remained unconvinced. Essential checks and balances in the early stages of the project were ineffective. It was approved on the basis of unrealistic estimates of costs and under-appreciation of the complexity of the IT involved and the project was hurriedly implemented and poorly managed. Its legacy is the chain of expensive regional control centres whose future is uncertain."
Members are asked to note the above agenda item and the NAO executive summary findings, attached marked 11.

The full report can be accessed at: http://www.nao.org.uk/publications/1012/failure_of_firecontrol.aspx

Attachment	Size
11-firecontrol-project-national-audit-office-review.pdf	217.36 KB

For information

Corporate Risk Management Summary

This is the fourth Annual Corporate Risk Management Summary Report to Members. These reports aim to inform Members about the corporate level risk management work that has been undertaken during the previous twelve months, as well as summarising the risk environment in which the Service is currently operating. Attached marked 12.

Attachment	Size
12-corporate-risk-management-summary.pdf	110.14 KB

For information

Local Government Act 1972

For decision

Corporate Risk Management Summary - Exempt Information (Paragraphs 3 and 4)

The Authority will have received an open session report, which summarised its current exposure to corporate risk. This report supplements that one, as it contains information that is exempt from publication by virtue of the Local Government Act 1972, Schedule 12A. Attached marked 14.

For information

Business Continuity Strategy (Paragraphs 3 and 4)

This report has been prepared to acquaint Members with outline details of the Service's Business Continuity Strategy. Attached marked 15.

For information

15 June 2011

Submitted by web-services-officer on Mon, 10/01/2011 - 10:04

Item no. Agenda Item Details Status

01 Welcome to New Members

02 Apologies for Absence

Declarations of Interest

Members are reminded that they should declare any personal and/or prejudicial interests at this point and that they should leave the meeting room before any item, in which they have a prejudicial interest, is discussed.

Non-Exempt Minutes

Members are asked to agree the non-exempt minutes of the Fire Authority meeting, held on 27 April 2011, marked 4, and that they be signed by the Chair as a correct record.

Attachment	Size
04-non-exempt-minutes-27-april-2011.pdf	54.68 KB

For decision

Public Questions

Members are asked to receive any questions, statements or petitions, of which notice has been received, from members of the public.

Strategy and Resources Committee Non-Exempt Minutes

Members are asked to receive the non-exempt minutes of the Strategy and Resources Committee meeting, held on 19 May 2011, attached, marked 6, and consider the recommendations at the following items:

5 Amendments to the Strategy and Resources Committee Terms of Reference, attached marked 6a (additions are shown in bold italics and deletions struck through).
6 Amendments to Role Descriptions for the Chair and Vice-Chair of the Committee, marked 6b and 6c respectively (additions are shown in bold italics and deletions struck through).
7 Integrated Strategic Planning Process 2012/13 and the Medium Term Corporate Plan, marked 6d

Attachment	Size
06a-committee-terms-of-reference.pdf	30.51 KB
06b-chair-of-s-and-r-committee.pdf	30.79 KB
06c-vice-chair-of-s-and-r-committee.pdf	31.26 KB
06d-integated-strategic-planning-process-2012-13.pdf	55.07 KB

For decision

Committee Composition and Allocation of Seats to Political Groups

This report, marked 7, asks the Fire Authority to agree both the composition of its Committees and the allocations of seats on its committees to political groups following a change in the political balance, resulting from the elections at Telford & Wrekin Council.

Attachment	Size
07-committee-composition-and-allocation-of-seats-to-political-groups.pdf	68.01 KB

For decision

Member Training and Development Programme 2011-12

Members are asked to consider and agree the revised Member Training and Development Programme, marked 8.

Attachment	Size
08-member-training-programme-2011-12.pdf	146.58 KB

For decision

Fire Authority Treasurer

This report, marked 9, recommends to Members of the Authority that they outsource the role of Authority Treasurer to Shropshire Council with a two-year Service Level Agreement with an option to extend for a further 2 years.

By the time of the Fire Authority meeting this report will have been presented to the Audit and Performance Management Committee on 9 June for noting and comment. Any significant issues raised by Members at that meeting will be reported verbally to the Fire Authority.

Attachment	Size
09-fire-authority-treasurer.pdf	39.83 KB

For decision

Statement of Accounts 2010/11

This report, marked 10, sets out the key revenue issues that have arisen from work on the Statement of Accounts 2010/11, and seeks specific approval to a number of virements from the General Fund in 2011/12.

Attachment	Size
10-statement-of-accounts-2010-11.pdf	48.87 KB

For decision

ICT Outline Business Case

This report, marked 11, sets out the outline business case to formally enter in to a shared service agreement with Shropshire Council for the provision of a Wide Area Network.

Attachment	Size
11-ict-outline-business-case.pdf	98.43 KB
11-appendix-ict-outline-business-case.pdf	1.52 MB

For decision

FiReControl Project - Update

This report, marked 12, sets out proposals to consolidate, through the use of a formal Memorandum of Understanding, partnership arrangements with Hereford and Worcester Fire and Rescue Authority and recommendations to fund additional expenditure to secure resilient control room arrangements.

Attachment	Size
12-firecontrol-project-update.pdf	209.14 KB

For decision

Annual Report 2010/11

This report, marked 13, seeks Member approval of the proposed contents and format of the Fire Authority Annual Report 2010/11. The Draft Annual Report can be accessed on the website via the following link:

https://www.shropshirefire.gov.uk/sites/alpha.shropshirefire.gov.uk/file...

A colour, hard copy of the report, will be available at the meeting.

Attachment	Size
13-annual-report-2010-11.pdf	34.07 KB
13-appendix-annual-report-2010-11.pdf	3.1 MB

For decision

Future of Local Public Audit

This report, marked 14, seeks approval to a formal response to the Government’s Consultation Paper “The Future of Local Public Audit”.

Please note that Appendix B to the report is to follow.

Attachment	Size
14-future-of-local-public-audit.pdf	90.59 KB
14-appendix-b-future-of-local-public-audit.pdf	43.23 KB

For decision

Fire Futures - Government Response

This report, marked 15, summarises the response to the Fire Futures Reports produced by working parties from the fire community.

Attachment	Size
15-fire-futures-government-response.pdf	37.43 KB

For information

Local Government Act 1972

Members are asked to consider a resolution under section 100A(4) of the Local Government Act 1972 that the public be excluded from the meeting for the following item on the grounds that it involves the likely disclosure of exempt information, as defined by the provisions of Part I of Schedule 12(A) to the Act, by virtue of Paragraphs 1, 2, 3, 4 and 5.

For decision

Exempt Minutes (Paragraphs 1, 2 and 5)

Members are asked to agree the exempt minutes of the Fire Authority meeting, held on 27 April 2011, marked 17, and that they be signed by the Chair as a correct record.

For decision

Strategy and Resources Committee Exempt Minutes (Paragraphs 3 and 4)

Members are asked to receive and note the exempt minutes of the Strategy and Resources Committee meeting, held on 19 May 2011, marked 18.

For information

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