Fire and Rescue Authority

8 October 2014

Submitted by Anonymous on Fri, 17/01/2014 - 14:25

Item no. Agenda Item Details Status

01 Apologies for Absence

Disclosable Pecuniary Interests

Members are reminded that they must not participate in the discussion of, or voting on, any matter, in which they have a Disclosable Pecuniary Interest and should leave the room prior to commencement of the debate.

Public Questions

Members are asked to receive any questions, statements or petitions, of which notice has been received, from members of the public.

Minutes

Members are asked to agree the minutes, attached marked 4, of the Fire Authority Annual Meeting, held on 9 July 2014, and that they be signed by the Chair as a correct record.

Attachment	Size
4 - Fire Authority Annual Meeting Minutes 9 July 2014	244.55 KB

For decision

Audit and Performance Management Committee Non-Exempt Minutes

Members are asked to receive and note the non-exempt minutes of the Audit and Performance Management Committee meeting, held on 11 September 2014, attached marked 5.

Please note that the recommendations at items 9 and 12 of the minutes will be considered at items 9 and 10 respectively on the agenda for this meeting.

Attachment	Size
5 - Audit and Performance Management Committee Non-Exempt Minutes 11 September 2014	248.92 KB

For information

Strategy and Resources Committee Minutes

Members are asked to receive the minutes of the Strategy and Resources Committee meeting, held on 18 September 2014, attached marked 6, and agree the recommendations at item 7 relating to use of the General Fund Balance 2013/14. A copy of the relevant report is attached marked 6a.

Please note that the recommendations at item 6 of the minutes, relating to the Integrated Risk Management / 2020 Planning Process, will be considered at item 8 on the agenda for this meeting.

Attachment	Size
6 - Strategy and Resources Committee Minutes 18 September 2014	121.43 KB
6a - Use of General Fund Balance 2013/14	142.76 KB

For decision

Review of the Scheme of Delegation to Officers and of Standing Orders

This report, attached marked 7, asks Members to receive and agree the amendments to the Scheme of Delegtion to Officers and Standing Orders, which stand adjourned from the Annual Meeting of the Fire Authority.

Attachment	Size
7 - Review of Scheme of Delegation to Officers and of Standing Orders	121.82 KB

For decision

Integrated Risk Management / 2020 Planning Process

This report, attached marked 8, informs Members of the outcomes from the Integrated Risk Management Plan (IRMP) 2020 consultation process and seeks decisions on which proposals should be included in the Fire Authority's final IRMP 2015-20 Plan, to be published in April 2015.

Attachment	Size
8 - Integrated Risk Management / 2020 Planning Process	337.22 KB
8 - Appendix A Results from External Consultation Process	455.49 KB
8 - Appendix B Results from the Internal Consultation Process	1018.03 KB
8 - Appendix C Fire Brigades Union Response	481 KB
8 - Appendix Di Letter from Prees Parish Council	2.08 MB
8 - Appendix Dii Letter from English Heritage	1.78 MB
8 - Appendix Diii Email from Staffordshire Fire and Rescue Service	220.36 KB
8 - Appendix Div Letter from Hereford and Worcester Fire and Rescue Service	2.08 MB

For decision

Code of Corporate Governance 2014/15

This report, attached marked 9, puts forward a draft Code of Corporate Governance 2014/15 for consideration and formal adoption by the Fire Authority.

Attachment	Size
9 - Code of Corporate Governance 2014/15	868.9 KB

For decision

Annual Review 2013/14

This report, attached marked 10, presents the draft Annual Review (also known as the Annual Statement of Assurance) for 2013/14 for consideration and approval by the Fire Authority.

Attachment	Size
10 - Annual Review 2013/14	998.53 KB

For decision

Details of Lives Saved and those Protected from Harm

This paper, attached marked 11, highlights the number of people, who have been protected from harm, or rescued by operational crews during the year 2013/14 and from April to September 2014. It also attempts to provide an economic value for the rescue work carried out by the Fire Service.

Attachment	Size
11 - Details of Lives Saved and those Protected from Harm	1.91 MB

For information

Shropshire Fire Risk Management Services Ltd

Officers will provide a verbal update on developments.

For information

Local Government Act 1972

Members are asked to consider a resolution under section 100A(4) of the Local Government Act 1972 that the public be excluded from the meeting for the following item on the grounds that it involves the likely disclosure of exempt information, as defined by the provisions of Part I of Schedule 12(A) to the Act, by virtue of Paragraph 3.

For decision

Audit and Performance Management Committee Exempt Minutes

Members are asked to receive and note the exempt minutes of the Audit and Performance Management Committee meeting, held on 11 September 2014, attached marked 14.

For information

9 July 2014

Annual Meeting

Submitted by Anonymous on Fri, 17/01/2014 - 14:24

Item no. Agenda Item Details Status

Election of Chair

Members are asked to elect a Chair for the ensuing year.

For decision

Appointment of Vice-Chair

Members are asked to appoint a Vice-Chair for the ensuing year.

For decision

Vote of Thanks and Welcome

There will be a vote of thanks for Councillor Picken, who left the Fire Authority in May, and to Councillor Cherrington, who will be leaving later this month. Members are asked to welcome Councillor Austin, who returned to the Authority in May, and also Rod Hammerton, who will be joining the Brigade in August as Deputy Chief Fire Officer.

04 Apologies for Absence

Disclosable Pecuniary Interests

Public Questions

Members are asked to receive any questions, statements or petitions, of which notice has been received, from members of the public.

Minutes

Members are asked to agree the non-exempt minutes, attached marked 7, of the Fire Authority meeting, held on 24 April 2014, and that they be signed by the Chair as a correct record.

Attachment	Size
7 - Fire Authority Non-exempt Minutes 24 April 2014	199.32 KB

For decision

Audit and Performance Management Committee Minutes

Members are asked to receive the minutes of the Audit and Performance Management Committee meeting, held on 12 June 2014, which are attached marked 8, and agree the recommendation at item 7, relating to the Anti-Fraud, Bribery and Corruption Strategy. A copy of the draft Strategy is attached, marked 8a (bold italics in this document represent proposed additions and proposed deletions are struck through).

The recommendations at item 5 in the minutes, relating to the Committee's terms of reference, have been incorporated into report 10b on this agenda

Attachment	Size
8 - Audit and Performance Management Committee Minutes 12 June 2014	154.23 KB
8a - Anti-Fraud, Bribery and Corruption Strategy	232.49 KB

For decision

Strategy and Resources Committee

Members are asked to receive and note the minutes of the Strategy and Resources Committee meeting, held on 19 June 2014, which are attached marked 9.

The recommendations at item 5 in the minutes, relating to the Committee's terms of reference, have been incorporated into report 10b on this agenda.

Attachment	Size
9 - Strategy and Resources Committee Minutes 19 June 2014	98.43 KB

For information

10 Constitutional Issues

10a

Committee Composition and Allocation of Seats to Political Groups

This report, attached marked 10a, asks the Fire Authority to agree both the composition of its Committees and the allocations of seats on its committees to political groups.

Attachment	Size
10a - Committee Composition and Allocation of Seats to Political Groups	355.33 KB

For decision

10b

Committee Membership and Constitution

This report, attached marked 10b, asks the Fire Authority to confirm appointments to committees and to the Local Government Association Fire Services Commission and to review and agree the constitution of its committees.

Attachment	Size
10b - Committee Membership and Constitution	174.12 KB
10b Appendix A Membership of Committees	74.83 KB
10b Appendix B Constitution of Committees	327.35 KB

For decision

10c

Review of Member Role Descriptions

This report, attached marked 10c, asks the Fire Authority to review and agree Member Role Descriptions.

Attachment	Size
10c - Review of Member Role Descriptions	101.33 KB
10c Appendix A Fire Authority Member Role Description	98.82 KB
10c Appendix B Chair of Fire Authority Role Description	99.13 KB
10c Appendix C Vice Chair of Fire Authority Role Description	99.47 KB
10c Appendix D Leader of Main Opposition Group Role Description	99.59 KB
10c Appendix E Chair of StRaP Working Group Role Description	149.63 KB
10c Appendix F Independent Person Role Description including Skills and Compentencies	119.19 KB
10c Appendix G Equality and Diversity Champion Role Description	98.61 KB

For decision

10d

Review of Scheme of Delegation to Officer and of Standing Orders

This report, attached marked 10d, reviews the Fire Authority's Scheme of Delegation to Officers and Standing Orders and asks Members to consider and decide upon the amendments proposed.

In accordance with the Fire Authority's Standing Orders any amendments proposed will stand adjourned until the next meeting of the Fire Authority.

Attachment	Size
10d - Review of Scheme of Delegation to Officers and of Standing Orders	123.69 KB
10d Appendix A Scheme of Delegation to Officers	147.23 KB
10d Appendix B Standing Orders for the Regulation of Proceedings and Business	322.88 KB
10d Appendix C Standing Orders relating to Contracts	344.73 KB
10d Appendix D Financial Regulations Standing Orders	333.96 KB

For decision

Statement of Accounts 2013/14

This report, attached marked 11, sets out the key revenue issues, which have arisen from work on the Statement of Accounts 2013/14 and seeks approval for use of the General Fund balance in 2014/15.

Attachment	Size
11 - Statement of Accounts 2013/14	180.62 KB

For decision

Strategic Planning Process Timetable 2015/16

This report, attached marked 12, outlines how the Service will continue to align service, financial and improvement planning, the result of which will culminate in the 2015/16 budget, the Financial Strategy 2015/20, Integrated Risk Management Plan 2015/20 and the publication, in April 2015, of the 2015/16 annual, one-year Service Plan.

Attachment	Size
12 - Strategic Planning Process Timetable 2015/16	213.73 KB

For decision

Public Value Review Update

This report, attached marked 13, provides a summary of progress against the agreed outcomes, as set out within the Fire Authority's Public Value review undertaken in 2010.

Attachment	Size
13 - Public Value Review Update	227.95 KB

For information

Local Government Pension Scheme Employer Discretions Statement of Policy

This report, attached marked 14, informs the Fire Authority of the amendments to the Local Government Pensions Scheme. It recommends decisions on the required discretions and also policies under each discretion to facilitate effective implementation of those decisions.

Attachment	Size
14 - Local Government Pension Scheme Employer Discretions Statement of Policy	619.06 KB

For decision

Corporate Risk Management Annual Report

This report, attached marked 15, informs Members about the corporate level risk management work that has been undertaken during the previous twelve months.

Attachment	Size
15 - Corporate Risk Management Annual Report	127.6 KB

For information

Details of Lives Saved and those Protected from Harm

This paper, attached marked 16, highlights the number of people, who have been protected from harm, or rescued by operational crews during the year 2013/14 and from April to June 2014. It also attempts to provide an economic value for rescue work carried out by the Fire Service.

Attachment	Size
16 - Details of Lives Saved	1.67 MB

For information

Partnership Working

This report, attached marked 17, provides Members with an overview of the partnership working being undertaken by the Fire Authority and Shropshire Fire and Rescue Service.

Attachment	Size
17 - Partnership Working	192.7 KB

For information

Local Government Act 1972

For decision

Exempt Minutes (Paragraphs 1, 2 and 3)

Members are asked to agree the exempt minutes, attached marked 19, of the Fire Authority meeting, held on 24 April 2014, and that they be signed by the Chair as a correct record.

The meeting will then revert to open session for the following business.

For decision

Election of Chairs and Appointment of Vice-Chairs to Committees

Members of Committees are asked to elect a Chair and appoint a Vice-Chair.

For decision

24 April 2014

Submitted by Anonymous on Fri, 17/01/2014 - 14:24

Item no. Agenda Item Details Status

01 Apologies for Absence

Disclosable Pecuniary Interests

Members are reminded that they must not participate in the discussion of, or voting on any matter, in which they have a Disclosable Pecuniary Interest, and should leave the room prior to the commencement of the debate.

Minutes

Members are asked to agree the non-exempt minutes, attached marked 3, of the Fire Authority meeting, held on 26 February 2014, and that they be signed by the Chair as a correct record.

Attachment	Size
03-non-exempt-cfa-minutes-26-feb-2014.pdf	244.01 KB

For decision

Public Questions

Members are asked to receive any questions, statements or petitions, of which notice has been received, from members of the public.

Strategy and Resources Committee

Members are asked to receive and note the minutes of the Strategy and Resources Committee meeting, held on 13 March 2014, attached marked 5a, and agree the recommendation at item 12 that the provision for the Appliance Bay Doors Scheme be increased from £70,000 to £96,000. The Fire Authority is also asked to note the Annual Treasury Report 2012/13 (item 8 in the minutes), attached marked 5ai.

Attachment	Size
05a-sandr-minutes-13-mar-2014.pdf	113.28 KB

For decision

05b

Annual Report

Members are asked to receive and note the Annual Report of the Strategy and Resources Committee for the period March 2013 to March 2014, attached marked 5b.

Attachment	Size
05b-sandr-annual-report.pdf	110.3 KB

For information

Audit and Performance Managment Committee Non-Exempt Minutes

Members are asked to receive and note the minutes of the Audit and Performance Management Committee meeting, held on 27 March 2014, attached marked 6, and consider the recommendations at items 7a and 10. The reports relating to those items, are attached, marked 6a - the Internal Audit Plan and 6b - Review of Whistleblowing Policy (bold italics in this document represent proposed additions and proposed deletions are struck through).

Attachment	Size
06b Appendix - Reporting of Illegality & Malpractice - Whistleblowing.pdf	617.41 KB
06a-internal-audit-plan-2014-15.pdf	341.86 KB
06-andpm-minutes-27-mar-2014.pdf	166.7 KB

For decision

Standards and Human Resources Committee Minutes

Members are asked to receive the minutes of the Standards and Human Resources Committee meeting, held on 8 April 2014, attached marked 7, and consider the recommendations at 8b, 11 and 12.
The papers relating to those items are attached, marked:
7a Role Description and Skills and Competencies for the Fire Authority’s Independent Person
7b Review of Protocol on Member / Officer Relations
7c Review of Protocol on Gifts and Hospitality
Bold italics in these documents represent proposed additions and proposed deletions are struck through.

Attachment	Size
07c-protocol-on-gifts-and-hospitality.pdf	147.9 KB
07b-protocol-on-member-officer-relations.pdf	176.87 KB
07a-rd-and-skills-for-indep-person.pdf	152.78 KB
07-stds-and-hr-minutes-8-apr-2014.pdf	226.68 KB

For decision

Fire Authority Work Plan 2014/15

This report, attached marked 8, reviews progress against the Fire Authority's 2013/14 Work Plan and puts forward a 2014/15 Work Plan for consideration and approval by Members.

Attachment	Size
08-cfa-work-plan-2014-15.pdf	304.52 KB

For decision

Financial Performance to February 2014

This report, attached marked 9, provides information on the financial performance of the Service, and seeks approval for action, where necessary.

Attachment	Size
09-fin-perf-to-feb-2014.pdf	206.68 KB

For decision

Primary Authority Scheme

This report, attached marked 10, provides an update on the outcome of the Primary Authority Scheme (PAS) Pilot and the subsequent decision, made by Government, to extend the PAS to include the Regulatory Reform (Fire Safety) Order 2005 from 6 April 2014

Attachment	Size
10-primary-authority-scheme.pdf	159.26 KB

For decision

Service Plan 2014/15

At its meeting in April the Fire Authority agreed the outline format and contents of the Service Plan 2014/15 and a change to Strategic Aim 4. In addition, the Authority delegated authority to the Chief Fire Officer, in consultation with the Chair of the Fire Authority, to agree the final wording and layout of the Plan and delegated responsibility to its Strategy and Resources Committee to agree the Public Value Measures 2014/15, which support the four Strategic Aims.

Members are asked to receive and endorse the final Plan, which can be accessed via the following web link:

https://www.shropshirefire.gov.uk/sites/alpha.shropshirefire.gov.uk/file...

A copy of the Plan will also be circulated at the meeting.

For decision

Local Government Act 1972

Members are asked to consider a resolution under section 100A(4) of the Local Government Act 1972 that the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information, as defined by the provisions of Part I of Schedule 12(A) to the Act, by virtue of Paragraphs 1, 2 and 3.

For decision

Exempt Minutes (Paragraphs 1, 2 and 3)

Members are asked to agree the exempt minutes, attached marked 13, of the Fire Authority meeting, held on 26 February 2014, and that they be signed by the Chair as a correct record.

For decision

Audit and Performance Management Committee Exempt Minutes (Paragraph 3)

Members are asked to receive and note the exempt minutes of the Audit and Performance Management Committee meeting, held on 27 March 2014, attached marked 14.

For decision

Capital Works 2014/15 (Paragraph 3)

This report, attached marked 15, asks the Fire Authority to vary the agreed 2014/15 capital programme to bring forward the light pumping unit scheme from 2016/17 and increase the funding for the Wellington biomass boiler scheme.

For decision

Appointment of Deputy Chief Fire Officer (Paragraphs 1, 2 and 3)

This report, attached marked 16, asks the Fire Authority to ratify the decision of its Brigade Managers’ Employment Panel on the appointment of a new Deputy Chief Fire Officer.

26 February 2014

Submitted by Anonymous on Fri, 17/01/2014 - 14:23

Item no. Agenda Item Details Status

01 Apologies for Absence

Disclosable Pecuniary Interests

Members are reminded that they must not participate in the discussion or voting on any matter, in which they have a Disclosable Pecuniary Interest, and should leave the room prior to the commencement of the debate.

Fire Authority Non-Exempt Minutes

Members are asked to agree the non-exempt minutes, attached marked 3, of the Fire Authority meeting, held on 11 December 2013, and that they be signed by the Chair as a correct record.

Attachment	Size
03-non-exempt-cfa-minutes-11-dec-13.pdf	212.38 KB

For decision

Public Questions

Members are asked to receive any questions, statements or petitions, of which notice has been received, from members of the public.

Audit and Performance Management Minutes

Members are asked to receive the minutes of the Audit and Performance Management Committee meeting, held on 27 September 2013, attached marked 5.

Attachment	Size
05-andpm-27-sept-2013.pdf	221.09 KB

For information

Brigade Managers’ Employment Panel Non-Exempt Minutes

Members are asked to receive and note the non-exempt minutes of the Brigade Managers’ Employment Panel meetings, held on 9 January and 6 February 2014, attached marked 6a and 6b. Recommendations made by the Panel at those meetings are contained in exempt report 12c, Process for the Recruitment of Deputy Chief Fire Officer, which will be considered in closed session.

Attachment	Size
06a-bmep-non-exempt-minutes-9-1-14.pdf	139.9 KB
06b-bmep-non-exempt-minutes-6-2-14.pdf	140.8 KB

For information

Strategy and Resources Committee Non-Exempt Minutes

Members are asked to receive the non-exempt minutes of the Strategy and Resources Committee meeting, held on 6 February 2014, attached marked 7, and consider, and decide upon, the recommendations at items 5, 8 and 9. The reports relating to those items are attached, marked 7a, 7b and 7c.
The recommendations at items 6 and 7 of the Committee minutes will be considered as part of items 13 and 15 on the agenda for this meeting.

Please note that the appendix to paper 7b (Capital Programmes 2014/15 to 2018/19 and Prudential Guidelines) is an exempt document. It will, therefore, be necessary to move into closed session at this point to consider the recommendation relating to this appendix (paper 9).

Attachment	Size
07c-adequacy-of-provisions-and-reserves.pdf	452.52 KB
07b-capital-progs-14-15-18-19-and-prud-guidelines.pdf	214.2 KB
07a-fin-perf-to-dec-2013.pdf	349.13 KB
07-sandr-non-exempt-minutes-6-2-14.pdf	149.56 KB

For decision

Local Government Act 1972

Members are asked to consider a resolution under section 100A (4) of the Local Government Act 1972 that the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information, as defined by the provisions of Part I of Schedule 12(A) to the Act, by virtue of Paragraphs 1, 2 and 3.

For decision

Capital Programmes 2014/15 to 2018/19 and Prudential Guidelines (Paragraph 3)

Members are asked to receive and agree the paper Capital Programmes 2014/15 to 2018/19 and Prudential Guidelines (the appendix to paper 7b), attached marked 9.

For decision

Fire Authority Exempt Minutes (Paragraphs 1, 2 and 3)

Members are asked to agree the exempt minutes, attached marked 10, of the Fire Authority meeting, held on 11 December 2013, and that they be signed by the Chair as a correct record.

For decision

Strategy and Resources Committee Exempt Minutes (Paragraph 3)

Members are asked to receive the exempt minutes of the Strategy and Resources Committee meeting, held on 6 February 2014, attached
marked 11.

For decision

Brigade Managers’ Employment Panel Exempt Minutes (Paragraph 3)

Members are asked to receive and note the exempt minutes of the Brigade Managers’ Employment Panel meetings, held on 9 January and 6 February 2014, attached marked 12a and 12b.
Recommendations made by the Panel at those meetings are contained in report 12c Process for the Recruitment of Deputy Chief Fire Officer.

For information

12c

Process for the Recruitment of Deputy Chief Fire Officer (Paragraph 3)

This report, attached marked 12c, asks the Fire Authority to consider and approve the recommendations of its Brigade Managers’ Employment Panel regarding the process for recruitment of a Deputy Chief Fire Officer.

At this point the meeting will revert to open session.

For decision

Revenue Budget and Medium Term Financial Planning 2014/15

This report, attached marked 13, incorporates the recommendations made by the Fire Authority’s Strategy and Resources Committee on 6 February 2014, and by the Strategic Risk and Planning Group Members’ Working Group on 12 February, in relation to the revenue budget for 2014/15. The report also confirms the use of assumptions for medium-term financial planning.

Attachment	Size
13-revenue-budget-and-mtfp-14-15.pdf	150.1 KB

For decision

Revenue Budget: 2014/15 Precept

This report, attached marked 14, seeks Fire Authority approval to a budget for 2014/15; Council Tax levels for 2014/15; and precepts on billing authorities and related matters.

Attachment	Size
14-revenue-budget-14-15-precept.pdf	305.62 KB

For decision

Integrated Risk Management 2020 Process

This report, attached marked 15, informs Members of the outcomes from Phase 2 of the Integrated Risk Management Planning 2020 Process and seeks a decision, on which proposals should go forward for full consultation in Phase 3.

Attachment	Size
15ii-app-3-correspondence-from-organisations.pdf	3.9 MB
15i-app-3-correspondence-from-organisations.pdf	3.94 MB
15-app-2e-option-5-impact-assessment.pdf	216.55 KB
15-app-2d-option-4-impact-assessment.pdf	218.11 KB
15-app-2c-option-3-impact-assessment.pdf	337.01 KB
15-app-2b-option-2-impact-assessment.pdf	497.79 KB
15-app-2a-option-1-impact-assessment.pdf	556.82 KB
15-irm-2020-process.pdf	262.95 KB
15-app-1-collation-of-results-from-online-feedback-tools.pdf	614.18 KB

For decision

Annual Service Plan 2014/15

This report, attached marked 16, sets out proposals for the annual Service Plan 2014/15 to support the delivery of the Fire Authority’s Medium Term Corporate Plan.

Attachment	Size
16-annual-service-plan-14-15.pdf	112.16 KB

For decision

Code of Corporate Governance 2013/14

This report, attached marked 17, puts forward a draft Code of Corporate Governance 2013/14 for consideration and formal adoption by the Fire Authority.

Attachment	Size
17 code-of-corporate-governance-2013-14.pdf	836.23 KB

For decision

Annual Review of Charges for Special Services

This report, attached marked 18, presents proposed increases in charges made for special services.

Attachment	Size
18-ann-review-of-spec-service-charges.pdf	926.11 KB

For decision

Proposed Amendments to the Pay Policy Statement

This report, attached marked 19, provides the proposed amendments to the current Pay Policy Statement for the consideration of the full Authority, as required under the Localism Act 2011 and in accordance with the process agreed by the Fire Authority in February 2012.

Attachment	Size
19-amdmts-to-pay-policy-statement.pdf	470.74 KB

For decision

Firefighters’ Pension and Compensation Schemes – Delegations and Policies

This report, attached marked 20, informs the Fire Authority of the amendments to the Firefighters’ Pensions Scheme 1992, the New Firefighters’ Pension Scheme 2006 and the Firefighters’ Compensation Scheme 2006. It recommends decisions on the required discretions and also general policies under each Scheme to facilitate effective implementation of those decisions.

Attachment	Size
20-amendments-fps-and-nfps.pdf	983.24 KB

For decision

Annual Report of the Human Resources Committee

This report, attached marked 21, advises of the work carried out by the Fire Authority’s Human Resources Committee during 2013.

Attachment	Size
21-annual-report-of-hr-committee.pdf	110.71 KB

For information

Shropshire Fire Risk Management Services

This report, attached marked 22, provides an update on the Fire Authority controlled company, Shropshire Fire Risk Management Services.

Attachment	Size
22-sfrms-update.pdf	96.19 KB

For information

11 December 2013

Submitted by Anonymous on Fri, 12/04/2013 - 11:23

Item no. Agenda Item Details Status

Apologies for Absence

Apologies for absence have been received from Councillor Kiernan.

Disclosable Pecuniary Interests

Minutes

Members are asked to agree the minutes of the Fire Authority meeting, held on 25 September 2013, attached marked 3, and that they be signed by the Chair as a correct record.

Attachment	Size
03-cfa-minutes-25-sept-2013.pdf	227.21 KB

For decision

Public Questions

Members are asked to receive any questions, statements or petitions, of which notice has been received from members of the public.

05a

Proposed Merger of Standards and Human Resources Committee

This report, to follow marked 5a, asks Members to consider the recommendation from its Standards and Human Resources Committees that the two Committees be merged into one. Should the Authority agree this recommendation, there are a number of other decisions it then needs to make.

For decision

05b

Meeting Schedule 2014

A schedule of proposed dates for 2014 meetings of the Fire Authority and its committees is attached, marked 5b for approval.

Attachment	Size
05b-meeting-schedule-2014.pdf	70.9 KB

For decision

Human Resources Committtee

Members are asked to receive the non-exempt minutes of the Human Resources Committee meeting, held on 17 October 2013 and attached marked 6.

Attachment	Size
6-hr-non-exempt-minutes-17-oct-2013.pdf	191.03 KB

For information

Strategy and Resources Committee

Members are asked to receive the minutes of the Strategy and Resources Committee meeting, held on 7 November 2013 and attached marked 7, and consider and decide upon the recommendations at item 6. The report relating to these recommendations is attached, marked 7a.

Please note that the reports considered by the Committee at item 5 (2014/15 and Later Years Revenue and Capital Budgets) are contained within the Green Booklet (attached as the Appendix to report 9 - 2014/15 and Later Years Budget Summary) and will form the basis of discussion at item 9 on this agenda.

Attachment	Size
07-sandr-minutes-7-nov-2013.pdf	145.82 KB
07a-fin-perf-to-sept-2013.pdf	222.46 KB

For decision

Audit and Performance Management Committee

Members are asked to receive the non-exempt minutes of the Audit and Performance Management Committee meeting, held on 14 November 2013 and attached marked 8.

Attachment	Size
08-andpm-minutes-14-nov-2013.pdf	143.63 KB

For information

2014/15 and Later Years Budget Summary

This report, attached marked 9, summarises the budgets that are proposed by the Strategy and Resources Committee. The results are put forward to the Fire Authority for approval as the basis for consultation, leading to a final decision at the Fire Authority meeting in February 2014.

Please note the Appendix to the report (the Green Booklet) is attached.

Attachment	Size
09-APPENDIX 2014-15 and Later Years Revenue and Capital Budgets.pdf	1017.51 KB
09-2014-15-and-later-years-revenue-and-capital-budgets.pdf	136.6 KB

For decision

Meeting with Fire Minister

The meeting was arranged through Philip Dunne MP and was held in a committee room within the houses of parliament. All of the Shropshire conservative MPs attended. As this was a group of conservative MPs meeting a Conservative Minister, David Wright (Labour) was not invited. The Chair of the Fire Authority, Stuart West, and Councillor Eric Carter attended from the Fire Authority, together with the Chief Fire Officer.

In addition to Brandon Lewis, Neil O'Connor, the Head of Fire and Emergency Planning at the Department for Communities and Local Government (DCLG), and a number of civil servants were also in attendance.

The meeting was opened by Philip Dunne, following which the Chief Fire Officer gave a presentation, outlining the Fire Authority 's funding position going forward, and the likely consequences of implementing proposals to reduce the budget. He also outlined three proposals that would alleviate the funding pressures on the Authority. The MPs were all supportive of the Authority's approach. The Minister responded, that although he was very sympathetic to our position as a rural fire service (he is an MP from Great Yarmouth), he thought that meeting our proposals would be difficult.

The Minister responded to each of the three key proposals as follows:

Review of the funding formula
He said that the DCLG has no plans to review the formula. He understands the inequality in funding between fire services but has no plans to address it via a review of the formula at present.

A flat rate increase in precept
He said that this had been introduced last year as a one off and that they will not be doing the same again this year, because it is outside government policy.

Sparsity
When asked if he could look at removing the damping mechanism to allow funding to flow from the urban areas to the rural areas, he agreed to do so. What this means is unclear.

The Minister gave no indication of any planned changes to the funding mechanism or to any other policy that would give the Authority some optimism, apart from a recognition of the need to look again at sparsity. The meeting was useful in that it was an opportunity to state the Authority's case and at the same time support the wider rural / urban funding lobby.

For information

2020 Strategic Planning Process

Phase two of the Integrated Risk Management Planning (IRMP) 2020 process is continuing with Members of the Strategic Risk and Planning Working Group (StRaP) attending numerous meetings with staff, local councillors and MPs to discuss the various options being explored as part of the Impact Appraisal process.

The following timetable for Phase 3 is proposed:

Results from Phase 2 are considered by StRaP on 23 January 2014, with recommendations going via Strategy and Resources Committee to the Fire Authority on 26 February 2014;

StRaP will meet on 20 March 2014 to agree the Phase 3 strategy, with implementation from April to June 2014;

The results from Phase 3 will be considered by StRaP on 4 September 2014, with recommendations going via Strategy and Resources Committee to the Fire Authority on 8 October 2014; and

The Fire Authority's Integrated Risk Management Plan 2015-20 will be published, with implementation starting in January 2015 onwards.

For information

The Scheme for Payment of Members' Allowances 2014/15

This report, attached marked 12, asks the Fire Authority to consider and agree its 2014/15 Scheme for the Payment of Members' Allowances.

Attachment	Size
12-scheme-for-payment-of-members-allowances-2014-15.pdf	495.27 KB

For decision

Local Government Act 1972

For decision

Human Resources Committee Exempt Minutes (Paragraph 3)

Members are asked to receive the exempt minutes of the Human Resources Committee meeting, held on 17 October 2013 and attached marked 14.

For information

Audit and Performance Management Committee Exempt Minutes (Paragraph 3)

Members are asked to receive the exempt minutes of the Audit and Performance Management Committee meeting, held on 14 November 2013 and attached marked 15.

For information

Special Exemptions from Standing Orders relating to Contracts (Paragraph 3)

This report, attached marked 16, advises Members of special exemptions from Standing Orders relating to Contracts, which have been agreed by the Chief Fire Officer and the Treasure, after consultation with the Chair of the Fire Authority.

For decision

Recruitment of Deputy Chief Fire Officer (Paragraph 3)

This report, attached marked 17, sets out the Chief Fire Officer's intentions regarding the structure of Brigade Management and asks the Fire Authority to direct the Brigade Manager's Employment Panel to plan the process for recruitment of a Deputy Chief Fire Officer.

For decision

Shropshire Fire Risk Management Services Ltd (Paragraphs 1, 2 and 3)

This report, attached marked 18, advises of developments relating to Shropshire Fire Risk Management Services Ltd

25 September 2013

Submitted by Anonymous on Fri, 12/04/2013 - 11:22

Item no. Agenda Item Details Status

Apologies for Absence

Apologies for absence have been received from Councillor Kiernan

Disclosable Pecuniary Interests

Public Questions

Members are asked to receive any questions, statements or petitions, of which notice has been received, from members of the public.

Minutes

Members are asked to agree the non-exempt minutes, attached marked 4, of the Fire Authority meeting, held on 10 July 2013, and that they be signed by the Chair as a correct record.

Attachment	Size
04-cfa-minutes-10-july-2013.pdf	68.73 KB

For decision

Standards Committee Minutes

Members are asked to receive the minutes of the Standards Committee meeting, held on 4 September 2013, attached marked 5, and agree the recommendations at item 7 regarding the Members Code of Conduct. A copy of the Code of Conduct, showing the proposed amendments, is attached marked 5a.

Attachment	Size
05a-members-code-of-conduct.pdf	25.51 KB
5-standards-minutes-4-sept-2013.pdf	38.8 KB

For decision

Annual Report of Standards Committee

This report, attached marked 6, advises of the work carried out by the Fire Authority’s Standards Committee during 2012/13.

Attachment	Size
06-annual-report-of-standards-committee.pdf	28.9 KB

For information

Brigade Managers' Employment Panel Non-Exempt Minutes

Members are asked to receive and note the non-exempt minutes of the Brigade Managers’ Employment Panel meeting, held on 12 September 2013, attached marked 7.

Attachment	Size
07-bmep-non-exempt-minutes-12-sept-2013.pdf	22.76 KB

For information

Strategy and Resources Committee Minutes

Members are asked to receive the minutes of the Strategy and Resources Committee meeting, held on 12 September 2013, attached marked 8, and agree the recommendations at item 8 and 9. The reports relating to those items are attached, marked 8a and 8b respectively.

Please note that the recommendations at item 7 will be considered at item 10 on the agenda for this meeting.

Attachment	Size
08b-capital-update-on-activityand-finance.pdf	56.67 KB
08a-use-of-gen-fund-balance-2012-13.pdf	49.28 KB
08-sandr-minutes-12-sept-2013.pdf	38.7 KB

For decision

Review of Scheme of Delegation to Officers and of Standing Orders

The purpose of this report, attached marked 9, is for Members to receive and note the amendments to the Scheme of Delegation to Officers and Standing Orders, which were agreed at, and stand adjourned from, the Annual Meeting of the Fire Authority.

Attachment	Size
09-review-of-scheme-of-delegation-sos.pdf	38.26 KB

For decision

Integrared Risk Management / 2020 Planning Process: Phase One Impact Assessment Summary Outcomes

This report, attached marked 10, sets out the summary outcomes arising from the Phase One Impact Assessment, together with the recommendations of the Fire Authority’s Strategy and Resources Committee.

Attachment	Size
10-irmp-2020-phase-1-impacy-assts-outcomes.pdf	335.19 KB

For decision

Response to Consultation - Local Government Finance Settlement 2014/15 to 2015/16

This report, attached marked 11, sets out the Fire Authority’s proposed response to the Government’s consultation on future grant settlements.

Attachment	Size
11-response-to-finance-settlement-consultation.pdf	30.5 KB

For information

Annual Statement of Assurance 2012/13

This report, attached marked 12, presents for consideration and approval the proposed internet / web-based version of the Fire Authority’s Annual Statement of Assurance (draft) for 2012/13.

Attachment	Size
12-appendix-statement-of-assurance-2012-13.pdf	377.94 KB
12-annual-statement-of-assurance.pdf	28.9 KB

For decision

12 Annual Statement of Assurance 2012/13 For decision

Powers of Entry Delegations

This report, attached marked 13, sets out arrangements to authorise certain employees with powers of entry when carrying out duties on behalf of the Fire Authority.

Attachment	Size
13-powers-of-entry.pdf	32.38 KB

For decision

Shropshire Fire Risk Management Services

This report, attached marked 14, provides an update on the progress made by the Fire Authority controlled company, Shropshire Fire Risk Management Services

Attachment	Size
14-sfrms.pdf	44.71 KB

For decision

Response to Sir Ken Knight Report

This report, attached marked 15, brings to Members’ attention the letter setting out Shropshire and Wrekin Fire and Rescue Authority’s response to Sir Ken Knight’s review of efficiencies and operations in fire and rescue authorities in England, which was published in May 2013.

Attachment	Size
15-response-to-sir-ken-knight-report.pdf	258.35 KB

For information

Member Training

A Member Training programme was considered and agreed by the Human Resources Committee in March 2013 however due to the volume of Fire Authority activity since then it has not been possible to run short training sessions prior to Authority and Committee meetings. It is therefore proposed that a one day Member Conference be held before the end of this year to address training requirements. Officers will contact Members via email in October to identify a suitable date for the event.

For information

Local Government Act 1972

For decision

Brigade Managers' Employment Panel Exempt Minutes (Paragraphs 1, 2 and 3)

Members are asked to receive and note the exempt minutes of the Brigade Managers’ Employment Panel meeting, held on 12 September 2013, attached marked 18.

For information

10 July 2013

Annual Meeting

Submitted by Anonymous on Fri, 12/04/2013 - 11:20

Item no. Agenda Item Details Status

Election of Chair

Members are asked to elect a Chair for the ensuing year.

Appointment of Vice-Chair

Members are asked to appoint a Vice-Chair for the ensuing year.

03a

Vote of Thanks and Welcome

There will be a vote of thanks to Councillors Mrs Blundell and Roberts, who left the Fire Authority in May and a welcome to Councillor Picken, who has returned, and to Councillor Cherrington, who is new to the Authority.

03b Apologies for Absence

Disclosable Pecuniary Interests

Public Questions

Members are asked to recieve any questions, statements or petitions, of which notice has been received, from members of the public.

Minutes

Members are asked to agree the non-exempt minutes, attached marked 6, of the Fire Authority meeting, held on 24 April 2013, and that they be signed by the Chair as a correct record.

Attachment	Size
06-cfa-non-exempt-minutes-24-april-2013.pdf	66.79 KB

For decision

Audit and Performance Management Committee Minutes

Members are asked to receive and note the minutes of the Audit and Performance Management Committee meeting, held on 6 June 2013, which are attached marked 7.

Attachment	Size
07-apm-minutes-6-june-2013.pdf	43.01 KB

For information

08 Constitutional Issues

08a

Committee Composition and Allocation of Seats to Political Groups

This report, attached marked 8a, asks the Fire Authority to agree both the composition of its Committees and the allocations of seats on its committees to political groups.

Attachment	Size
08a-committee-composition.pdf	55.25 KB

For decision

08b

Committee Membership and Constitution

This report, attached marked 8b, asks the Fire Authority to confirm appointments to committees and to the Local Government Association Fire Services Commission and to review the constitution of its committees.

Attachment	Size
08b-app-b-committee-tors.pdf	70.75 KB
08b-app-a-membership-of-committees.pdf	17.73 KB
08b-committee-membership-and-consitution.pdf	36.9 KB

For decision

08c

Review of Member Role Descriptions

This report, attached marked 8c, reviews the Fire Authority's Member Role Descriptions.

Attachment	Size
03-ind-person-rd.pdf	67.64 KB
04-member-champions.pdf	72.4 KB
02-committee-working-group-chairs.pdf	295.52 KB
01-member-chair-vicechair-leader-main-opp-rds.pdf	127.65 KB
08c-review-of-member-role-descriptions.pdf	38.39 KB

For decision

08d

Review of Scheme of Delegation to Officers and of Standing Orders

This report, attached marked 8d, reviews the Fire Authority's Scheme of Delegation to Officers and Standing Orders and asks Members to consider and decide upon the amendments proposed.

In accordance with the Fire Authority's Standing Orders any amendments proposed will stand adjourned until the next meeting of the Fire Authority.

Attachment	Size
08d-app-d-sos-financial-regs.pdf	95.67 KB
08d-app-c-sos-contracts.pdf	86.34 KB
08d-app-b-sos-proceedings-and-business.pdf	96.95 KB
08d-app-a-scheme-of-delegation.pdf	49.38 KB
08d-review-of-scheme-of-delegation-and-sos.pdf	41.52 KB

For decision

Statement of Accounts 2012/13

This report, attached marked 9, sets out the key revenue issues, which have arisen from work on the Statement of Accounts 2012/13, and seeks approval for use of the General Fund balance in 2013/14.

Attachment	Size
09-statement-of-accounts.pdf	59.76 KB

For decision

Strategic Planning Process Timetable 2014/15

This report, attached marked 10, outlines how the Service will continue to align service, financial and improvement planning, the result of which will culminate in the 2014/15 budget, Medium Term Corporate Plan 2014/19 and the publication in April 2014, of the 2014/15 annual, one-year Service Plan.

Attachment	Size
10-strategic-planning-process-timetable-2014-15.pdf	43.31 KB

For decision

2020 Strategic Planning Process Update

This report, attached marked 11, updates Members on the Strategic Planning Process, which is being used to develop the Fire Authority's Strategic Integrated Risk Management Plan.

Attachment	Size
11-2020-strategic-planning-process-update-july-2013.pdf	34.43 KB

For information

Service Plan 2013/14 (Internet / Web Based)

This report, attached marked 12, presents the proposed internet / web-based Service Plan for 2013/14.

Attachment	Size
12-service-plan-2013-14.pdf	24.69 KB

For decision

Facing the Future - Sir Ken Knight's Report

In December 2012 Sir Ken Knight, the outgoing Fire and Rescue Adviser, was commissioned by the Fire Minister to undertake a review into efficiencies and operational improvements in the delivery of fire and rescue services in England.

This report, attached marked 13, provides an overview of each of the five chapters of the review report produced by Sir Ken and, where appropriate, provides commentary in respect of the position of Shropshire Fire and Rescue Service.

Attachment	Size
13-facing-the-future.pdf	81.83 KB

For information

Horizon Scanning: Mergers / Amalgamation of Emergency Services

This report, attached marked 14, acts as an 'horizon scanning' document to raise awareness of the current debate concerning mergers / amalgamation of the nation's emergency services.

Attachment	Size
14-horizon-scanning-mergers-amalgamation.pdf	29.36 KB

For information

Partnership Working

This report, attached marked 15, provides Members with an overview of the partnership working being undertaken by the Fire Authority and Shropshire Fire and Rescue Service.

Attachment	Size
15-partnership-working.pdf	35.57 KB

For information

Corporate Risk Management Summary

This report, attached marked 16, informs Members about the corporate level risk management work that has been undertaken during the previous twelve months.

Attachment	Size
16-corporate-risk-management-summary.pdf	32.98 KB

For information

Local Government Act 1972

For decision

Exempt Minutes (Paragraphs 1, 2 and 3)

Members are asked to agree the exempt minutes, attached marked 18, of the Fire Authority meeting, held on 24 April 2013, and that they be signed by the Chair as a correct record.

The meeting will then revert to open session for the following business.

Election of Chairs and Appointment of Vice-Chairs to Committees

Members of Committees are asked to elect a Chair and appoint a Vice-Chair.

24 April 2013

Submitted by Anonymous on Fri, 12/04/2013 - 11:20

Item no. Agenda Item Details Status

01 Apologies for Absence

Disclosable Pecuniary Interests

Members are reminded that they must not participate in the discussion or, voting on any matter, in which they have a Disclosable Pecuniary Interest, and should leave the room prior to the commencement of the debate.

Minutes

Members are asked to agree the non-exempt minutes, attached marked 3, of the Fire Authority meeting, held on 13 Febraury 2013, and that they be signed by the Chair as a correct record.

Attachment	Size
03-cfa-minutes-13-feb-2013.pdf	52.12 KB

For decision

Public Questions

Members are asked to receive any questions, statements or petitions, of which notice has been received, from members of the public.

05 Audit and Performance Management Committee

05a

Minutes

Members are asked to receive the minutes of the Audit and Performance Management Committee meeting, held on 7 March 2013, attached marked 5, and consider the recommendation at item 9, to re-affirm the Fire Authority's Anti-Fraud, Bribery and Corruption Strategy without amendment.

A copy of the Strategy can be accessed via the following link:

Attachment	Size
05a - Anti-Fraud, Bribery & Corruption Strategy 201314.doc	2.75 MB
05a - A&PMC Minutes 7 March 2013.doc	169 KB

For decision

05b

Annual Report

Members are asked to recieve and note the Annual Report of the Audit and Performance Management Committee for the period April 2012 to March 2013, attached marked 5b.

Attachment	Size
05b-annual-report-of-aandpm-committee.pdf	35.96 KB

For information

Standards Committee Minutes

Members are asked to receive and note the minutes of the Standards Committee meeting, held on 8 March 2013, attached marked 6, and consider the recommendations at items 7, 8, 10, 11 and 12, set out below. Where amendments to documents are recommended, additions are shown in bold italics and deletions struck through.

Item 7 – Committee Constitution
Members are asked to agree the recommended amendments to the Standards Committee constitution, a copy of which is attached, marked 6a.

Item 8 – Review of Role Descriptions and Skills and Competencies
Members are asked to:
• Agree the recommended amendments to the Role Descriptions of the Standards Committee Chair and Vice-Chair, attached marked 6bi and 6bii respectively;
• Delete the existing Role Description and Person Specification for Independent, Non-Elected Member of the Standards Committee; and
• Agree the recommended Role Description and Skills and Competencies for the Fire Authority’s Independent Person, attached marked 6ci and 6cii respectively.

Item 10 – Update on Implementation of the New Standards Regime
The Fire Authority is asked to agree the recommendation of its Standards Committee that on 1 July 2013 Mr Christopher Humphries be appointed as the sole Independent Person (as set out in section 28 of the Localism Act 2011) and that Mr Michael Tebbutt be removed from his Independent Person responsibilities in accordance with statutory requirements.

Item 11 – Review of Protocol on Gifts and Hospitality
Members are asked to agree the recommended amendments to the Fire Authority’s Protocol on Gifts and Hospitality, attached marked 6d.

Item 12 – Review of Protocol on Member / Officer Relations
Members are asked to agree the recommended amendments to the Fire Authority’s Protocol on Member / officer Relations, attached marked 6e.

Attachment	Size
06e-protocol-on-member-officer-relations.pdf	44.99 KB
06d-protocol-on-gifts-and-hospitality.pdf	50.92 KB
06cii-indep-person-skills-and-competencies.pdf	28.27 KB
06ci-rd-indep-person.pdf	31.47 KB
06bii-rd-vice-chair-standards.pdf	32.3 KB
06bi-rd-chair-of-standards.pdf	33.38 KB
06-standards-minutes-8-mar-2013.pdf	33.75 KB
06a-standards-committee-tors.pdf	46.9 KB

For decision

07 Strategy and Resources Committee

07a

Minutes

Members are asked to receive and note the minutes of the Strategy and Resources Committee meeting, held on 14 March 2013, attached marked 7a.

Attachment	Size
07a-sandr-minutes-14-mar-2013.pdf	30.88 KB

For information

07b

Annual Report

Members are asked to receive and note the Annual Report of the Strategy and Resources Committee for the period March 2012 to March 2013, attached marked 7b.

Attachment	Size
07b-annual-report-of-sandr-committee.pdf	32.67 KB

For information

Human Resources Committee

Members are asked to receive and note the minutes of the Human Resources Committee meeting, held on 21 March 2013, attached marked 8.

Attachment	Size
08-hr-minutes-21-mar-2013.pdf	53.53 KB

For information

Fire Authority Work Plan 2013/14

This report, attached marked 9, reviews progress against the Fire Authority's 2012/13 Work Plan and puts forward a 2013/14 Work Plan for consideration and approval by Members. It also asks the Fire Authority to consider delegating powers to its Committees to approve various documents.

Attachment	Size
09-work-plan-2013-14.pdf	214.39 KB

For decision

Update from the Chair of the Strategic Risk and Planning Working Group

Following the Grant and Budget announcements of late 2012 and March 2013 the Fire Authority asked its Strategy and Resources Committee to find a further £1.2 to £1.6 million per year budget reductions to be implemented to enable a balanced budget by 2020. This short report, attached marked 10, updates Members on the work thus far.

Attachment	Size
10-strap-update.pdf	23.13 KB

For decision

Coroner's Rule 43 Letter - Shirley Towers, Hampshire

This report, attached marked 11, sets out the recommendations made in the Coroner's Rule 43 Letter relating to a fire at Shirley Towers, Hampshire.

Attachment	Size
11-coroners-rule-43-letter.pdf	160.82 KB

For information

Fire Control Room Project Update

This report, attached marked 12, provides a summary update regarding progress with the Fire Control project from both a national and local perspective.

Attachment	Size
12-fire-control-project-update.pdf	21.34 KB

For information

Commercial Trading

This report, attached marked 13, outlines a business case and busines plan, leading to the formation of a commercial trading company wholly owned by Shropshire and Wrekin Fire and Rescue Authority.

Please note that, as the business case and business plan are commercially sensitive, these documents will be considered in the closed session of the meeting.

Attachment	Size
13-commercial-trading.pdf	54.8 KB

For decision

13a

Variation to Capital Programme

The capital programme approved by the Fire Authority in February contained a scheme in 2014/15 for the procurement of three new appliances at a total cost of £660,000. Officers have been informed that, due to new European emission regulations, the purchase price and running costs of appliances will increase for all new LGV vehicles bought after April 2014. It is estimated that each appliance will cost an additional £10,000 and running costs over the 15 year life will exceed an additional £10,000 per vehicle. In order to mitigate these additional costs, orders for the new appliances had to be placed by Monday 22 April 2013.

As a result of this development, the Chief Fire Officer secured the approval of the Chair and the Vice Chair to bring forward the scheme for appliances from 2014/15 to 2013/14, to take advantage of these developments for the Fire Authority. This approval was sought in conjunction with the Treasurer and the Monitoring Officer.

The Fire Authority’s financial regulations state that approval of the Authority should be obtained for this variation to its capital programme, and members are now asked to retrospectively approve the transfer of the 2014/15 appliance replacement scheme to 2013/14. No other changes are necessary to the 2013/14 programme in light of this change, and there are no revenue consequences of the movement of this scheme in 2013/14, as the scheme is to be funded from existing balances.

For decision

Local Government Act 1972

For decision

Commercial Trading - Business Case and Outline Business Plan 2013 - 2018 (Paragraph 3)

Members are asked to consider the business case and outline business plan, attached marked 15, which is the exempt Appendix to report 13.

For decision

Appointment of Chief Fire Officer (Paragraphs 1, 2 and 3)

This report, attached marked 16, asks the Fire Authority to ratify the decision of its Brigade Managers' Employment Panel on the appointment of a new Chief Fire Officer.

For decision

13 February 2013

Submitted by Anonymous on Tue, 05/02/2013 - 13:02

Item no. Agenda Item Details Status

01 Apologies for Absence

Disclosable Pecuniary Interests

Fire Authority Non-Exempt Minutes

Members are asked to agree the non-exempt minutes, attached marked 3, of the Fire Authority meeting, held on 12 December 2012, and that they be signed by the Chair as a correct record.

Attachment	Size
03-cfa-non-exempt-minutes-12-dec-2012.pdf	55.34 KB

For decision

Public Questions

Members are asked to receive any questions, statements or petitions, of which notice has been received, from members of the public.

Strategy and Resources Committee Non-Exempt Minutes

Members are asked to receive the non-exempt minutes of the Strategy and Resources Committee meeting, held on 24 January 2013, attached marked 5, and consider, and decide upon, the recommendations at items 5, 7 and 9. The reports relating to those items are attached, marked 5a, 5b and 5c respectively. The recommendations at item 8 of the Committee minutes will be considered as part of item 10 on the agenda for the meeting.

Please note that the appendix to paper 5c (Capital Programmes 2013/14 to 2017/18 and Prudential Guidelines) is an exempt document. It will, therefore, be necessary to move into closed session at this point to consider the recommendation relating to this appendix.

Attachment	Size
05c-capital-programmes-2013-14.pdf	49.16 KB
05b-adequacy-of-provisions-and-reserves.pdf	38.36 KB
05a-financial-performance-to-dec-2012.pdf	28.48 KB
05-sandr-non-exempt-minutes-24-jan-2013.pdf	38.6 KB

For decision

Local Government Act 1972

Members are asked to consider a resolution under section 100A (4) of the Local Government Act 1972 that the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information, as defined by the provisions of Part I of Schedule 12(A) to the Act, by virtue of Paragraphs 1, 2 and 3.

For decision

Capital Programmes 2013/14 to 2017/18 and Prudential Guidelines (Paragraph 3)

Members are asked to receive and agree the paper Capital Programmes 2013/14 to 2017/18 and Prudential Guidelines (the appendix to paper 5c), attached marked 7.

For decision

Fire Authority Exempt Minutes (Paragraphs 1, 2 and 3)

Members are asked to agree the exempt minutes, attached marked 8, of the Fire Authority meeting, held on 12 December 2012, and that they be signed by the Chair as a correct record.

For decision

Strategy and Resources Committee Exempt Minutes (Paragraph 3)

Members are asked to receive and note the exempt minutes of the Strategy and Resources Committee meeting, held on 24 January 2013, attached marked 9.

For information

09a At this point the meeting will revert to open session

Revenue Budget, Capital Programme and Medium Term Financial Planning 2013/14

This report, attached marked 10, incorporates the recommendations made by the Strategy and Resources Committee on 24 January 2013, for the Fire Authority’s 2013/14 budget, updates on changes since the Committee, and confirms the use of assumptions for medium-term financial planning. The draft Medium Term Corporate Plan 2013 to 2017 (referred to in the report) can be found HERE

Attachment	Size
10 - WEB LINK ONLY MTCP Version 5 DRAFT _2_.pdf	346.74 KB
10-revenue-budget-capital-programme-and-mtfp1314.pdf	37.2 KB

For decision

Revenue Budget: 2013/14 Precept

This report, attached marked 11, seeks Fire Authority approval to a budget for 2013/14; Council Tax levels for 2013/14; and precepts on billing authorities and related matters.

Attachment	Size
11-revenue-budget-2013-14-precept.pdf	99.39 KB

For decision

Fire Authority Treasurer

This report, attached marked 12, informs Members of the Authority of a change in the Fire Authority's Treasurer.

Attachment	Size
12-fire-authority-treasurer.pdf	22.63 KB

For information

Findings and Recommendations arising from the Operational Performance Assessment 2012

This report, attached marked 13, informs Members of the outcome of the Operational Performance Assessment conducted in 2012 and provides recommendations to address the identified collaborative areas for improvement.

Attachment	Size
13-findings-and-recommendations-opa-2012.pdf	1.31 MB

For decision

Preparation of Annual Service Plan and Statement of Assurance

This report, attached marked 14, informs Members of proposed arrangements to develop and publish the Fire Authority's annual Service Plan and the newly required Statement of Assurance in a format that satisfies Government expectations.

Attachment	Size
14-preparation-of-annual-service-plan-and-statement-of-assurance.pdf	65.1 KB

For decision

2020 Strategic Planning Process

This report, attached marked 15, informs Members of the Strategic Planning Process, which is proposed in order to develop the Fire Authority's Strategic Integrated Risk Management Plan.

Attachment	Size
15-2020-strategic-planning-process.pdf	156.63 KB

For decision

Proposed Amendments to the Pay Policy Statement

This report, attached marked 16, provides the proposed amendments to the current Pay Policy Statement for the consideration of the full Authority, as required under the Localism Act 2011 and in accordance with the process agreed by the Fire Authority in February 2012.

Attachment	Size
16-pay-policy-statement.pdf	104.53 KB

For decision

Annual Review of Charges - Special Services

This report, attached marked 17, presents proposed increases in charges made for special services.

Attachment	Size
17-annual-review-of-charges-special-services.pdf	84.7 KB

For decision

Combined Control Room Project

This report, attached marked 18, updates Members on preparations to create a 'virtual' combined fire control room, operated from two locations - Shrewsbury and Worcester.

Attachment	Size
18-combined-control-room-project.pdf	42.13 KB

For information

Annual Report of the Human Resources Committee

This report, attached marked 19, advises of the work carried out by the Fire Authority's Human Resources Committee during 2012.

Attachment	Size
19-annual-report-of-hr-committee.pdf	32.82 KB

For information

Community Fire Safety Initiatives and Partnerships

Staff from the Community Fire Safety Department will give a presentation on current fire safety initiatives and partnership working.

For information

12 December 2012

Submitted by Anonymous on Wed, 04/01/2012 - 11:07

Item no. Agenda Item Details Status

01 Apologies for Absence

Disclosable Pecuniary Interests

Non-Exempt Minutes

Members are asked to agree the non-exempt minutes of the Fire Authority meeting, held on 26 September 2012, attached marked 3, and that they be signed by the Chair as a correct record.

Attachment	Size
03-cfa-non-eempt-26-sept-2012.pdf	43.5 KB

For decision

Public Questions

Members are asked to receive any questions, statements or petitions, of which notice has been received from members of the public.

05 Constitutional Issues

05a

Brigade Managers' Employment Panel

This report, attached marked 5a, examines the current membership of the Brigade Managers' Employment Panel and asks the Fire Authority to consider whether it wishes to make any changes and, if so, to agree what those changes should be.

Attachment	Size
05a-membership-of-brigade-managers-employment-panel.pdf	22.44 KB

For decision

05b

Brigade Managers' Employment Panel Minutes

Members are asked to recieve and note the non-exempt minutes of the Brigade Managers' Employment Panel meeting, held on 31 October 2012, attached marked 5b.

Attachment	Size
05b-bmep-non-exempt-minutes-31-oct-2012.pdf	25.21 KB

For information

05c

Meeting Schedule 2013

A schedule of proposed dates for 2013 meetings of the Fire Authority and its committees will follow, marked 5c, for approval.

Attachment	Size
05c-meeting-schedule-2013.pdf	18.35 KB

For decision

Human Resources Committee

Members are asked to receive and note the minutes of the Human Resources Committee meeting, held on 18 October 2012, attached marked 6.

Attachment	Size
06-hr-minutes-18-oct-2012.pdf	36.65 KB

For information

Strategy and Resources Committee

Members are asked to receive the minutes of the Strategy and Resources Committee meeting, held on 15 November 2012, attached marked 7, and consider and decide upon the recommendations at item 8. The report relating to these recommendations is attached, marked 7a.

Please note that the reports considered by the Committee at item 7 (2013/14 and Later Years Revenue and Capital Budgets) are contained within the Green Booklet (attached as the Appendix to Report 9 – 2013/14 and Later Years Budget Summary) and will form the basis of discussion at item 9 on this agenda.

Attachment	Size
07a-financial-performance-to-sept-2012.pdf	40.35 KB
07-sandr-minutes-15-nov-2012.pdf	48.79 KB

For decision

Audit and Performance Management Committee

Members are asked to receive the minutes of the Audit and Performance Management Committee meeting, held on 22 November 2012, attached marked 8.

The Fire Authority is asked formally to approve the Annual Audit Letter (item 5 of the minutes), which is attached marked 8a and to consider and decide upon the recommendations at item 6. The report relating to these recommendations is attached marked 8b.

Attachment	Size
08b-internal-audit-plan-2013-14.pdf	64.1 KB
08a-annual-audit-letter.pdf	599.06 KB
08-andpm-minutes-22-nov-2012.pdf	39.47 KB

For decision

2013/14 and Later Years Budget Summary

Please note the Appendix to the report (the Green Booklet) is attached.

Attachment	Size
09-green-book.pdf	218.82 KB
09-2013-14-and-later-years-budget-summary.pdf	32.8 KB

For decision

09a

Meeting with Fire Minister

Officers are due to see the Fire Minister in London on 11 December 2012 to raise concerns about future Council Tax thresholds. They will provide a verbal update on their discussions at the meeting.

For information

2020 Strategic Planning Process Summary Phase One Outcomes

This report, attached marked 10, sets out the summary outcomes arising from Phase One of the Fire Authority's agreed 2020 Strategic Planning Process.

Attachment	Size
10-2020-strategic-planning-process-summary-ouctomes.pdf	46.55 KB

For decision

Aerial Ladder Platform Crewing Project Phase 3

This report, to follow marked 11, informs Members of the outcome of the Aerial Ladder Platform project and its various resilience options and seeks the Fire Authority's approval of the Chief Fire Officer's recommendations for Phase 4.

Attachment	Size
11-alp-crewing-project.pdf	33.9 KB

For decision

Rescue Tender Crewing Project

This report, to follow marked 12, informs Members of the outcome of the initial stages of the rescue tender crewing project and briefly outlines the three options being put to staff for consultation.

Attachment	Size
12-rescue-tender-crewing-project-v2.pdf	39.98 KB

For decision

Operational Command Review

A major part of the cost reductions being delivered by the Public Value review is the 25% reduction in Operational Commanders employed by the Service. Following concern raised by both officers and Members the Authority tasked Councillor Price to carry out a review of current and future provision and to report to the Authority. This report, attached marked 13, sets out his findings and recommendations.

Attachment	Size
13-officer-command-review.pdf	47.07 KB

For decision

Fire and Emergency Support Services

This report, attached marked 14, outlines work to introduce the British Red Cross Fire and Emergency Support Service to the whole of Shropshire, and seeks Member approval for match funding the Service.

A short DVD will be played, which briefly outlines how the trained personnel of the British Red Cross work with category 1 and 2 responders to provide practical and emotional support to people affected by fires and other incidents.

Attachment	Size
14-fire-and-emergency-support-services.pdf	34.82 KB

For decision

The Scheme for Payment of Members' Allowances 2013/14

This report, attached marked 15, asks the Fire Authority to consider and agree its 2013/14 Scheme for the Payment of Members' Allowances.

Attachment	Size
15-scheme-for-payment-of-members-allowances-2013-14.pdf	104.21 KB

For decision

Shropshire Council Housing Initiative Update

This report, attached marked 16, updates Members on the initiative, which commenced in July 2012, with Shropshire Council Landlord Services.

Attachment	Size
16-shropshire-council-housing-initiative-update.pdf	24.21 KB

For information

Operational Performance Assessment

In October 2012, the Fire Authority underwent a formal Operational Performance Assessment (OpA) led by the Local Government Association. The OpA review team reviewed and assessed the Service over a four-day period, with initial feedback from the team being positive. The formal OpA results are still awaited, but will be brought before the Audit and Performance Committee, when available and agreed with the Local Government Association. The OpA exercise was also undertaken in Hereford and Worcester Fire and Rescue Authority at the same time. It is expected that both Services will collaborate to address common areas for improvement and share identified best practice to improve resilience and capacity.

For information

Local Government Act 1972

For decision

Exempt Minutes (Paragraphs 1, 2 and 3)

Members are asked to agree the exempt minutes of the Fire Authority meeting, held on 26 September 2012, attached marked 19, and that they be signed by the Chair as a correct record.

For decision

Brigade Managers' Employment Panel (Paragraphs 1, 2 and 3)

Members are asked to recieve and note the exempt minutes of the Brigade Managers' Employment Panel, held on 31 October 2012, attached marked 20. Please note that the recommendations, made by the Panel, are put forward for consideration in report 21 on this agenda.

For information

Recommendations from the Brigade Managers' Employment Panel (Paragraphs 1, 2 and 3)

This report, attached marked 21, presents recommendations from the Brigade Managers' Employment Panel for the consideration of the full Fire Authority.

For decision

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