Fire and Rescue Authority

9 October 2019

Submitted by Lynn Ince on Tue, 08/01/2019 - 13:26

Item no. Agenda Item Details Status

01 Apologies for Absence

Disclosable Pecuniary Interests

Members are reminded that they must not participate in the discussion of, or voting on, any matter, in which they have a Disclosable Pecuniary Interest and should leave the room prior to commencement of the debate.

Public Questions

Members are asked to receive any questions, statements or petitions, of which notice has been received, from members of the public.

Minutes

Members are asked to agree the minutes, attached marked 4, of the Fire Authority Annual Meeting, held on 26 June 2019, and that they be signed by the Chair as a correct record.

Attachment	Size
4 - Fire Authority Minutes 26 June 2019	180.97 KB

For decision

Standards, Audit and Performance Committee

Members are asked to receive and note the minutes of the Standards, Audit and Performance Committee meetings, held on:

18 July 2019 attached marked 5a; and agree the recommendation at item 12. The report for which is attached marked 5a(i); and
18 September 2019, to follow marked 5b, and agree the recommendations at item 8. The report for which is attached marked 5b(i).

Attachment	Size
5a - Standards, Audit and Performance Committee Minutes 18 July 2019	161.77 KB
5a(i) - Anti-Fraud, Bribery and Corruption Strategy	163.64 KB
5b(i) - Annual Review 2018/19	73.37 KB

For decision

Strategy and Resources Committee Minutes

Members are asked to receive the minutes of the Strategy and Resources Committee meeting, held on 12 September 2019, attached marked 6, and agree the recommendations at item 7. A copy of the relevant report is attached marked 6a.

Attachment	Size
6 - Strategy and Resources Committee Minutes 12 September 2019	146.86 KB
6a - Financial Performance to July 2019	1.2 MB

For decision

Meeting Schedule 2020

A schedule of proposed dates for 2020 meetings of the Fire Authority and its committees is attached, marked 7, for approval. It is intended that this is revisited at the Annual Meeting of the Fire Authority in June 2020, as new Members may have been appointed, following the Annual Meetings of Telford & Wrekin and Shropshire Councils. At this time officers will present a schedule from June 2020 to May 2021, which will tie in with the planning of meetings by the two Councils.

Attachment	Size
7 - Draft Meeting Schedule 2020	56.51 KB

For decision

Shropshire Fire Risk Management Services Ltd

This report, attached marked 8, provides an update on the current status of Shropshire Fire Risk Management Services and gives recommendation that the company should now be formally closed down.

Attachment	Size
8 - Shropshire Fire Risk Management Services Ltd	195.89 KB

For decision

Strategic Fire Alliance - Alliance Agreement and Project Update

This report, attached marked 9, updates Members on progress in preparing priority projects developed by the Strategic Fire Alliance between Shropshire and Hereford & Worcester Fire and Rescue Services.

Please note that the Appendix to this report is to follow.

Attachment	Size
9 - Strategic Fire Alliance - Alliance Agreement and Projects Update	150.24 KB

For decision

26 June 2019

Submitted by Lynn Ince on Tue, 08/01/2019 - 13:25

Item no. Agenda Item Details Status

Election of Chair

Members are asked to elect a Chair for the ensuing year.

For decision

Appointment of Vice-Chair

Members are asked to appoint a Vice-Chair for the ensuing year.

For decision

Vote of Thanks and Welcome

There will be a vote of thanks for Councillors Miles Hosken, Janice Jones and Jane Pinter from Telford & Wrekin Council and to Councillor Alex Phillips from Shropshire Council, who left the Fire Authority in May.

The Fire Authority is also asked to welcome Councillors Karen Blundell and John Thompson back to the Fire Authority.

04 Apologies for Absence

Disclosable Pecuniary Interests

Public Questions

Members are asked to receive any questions, statements or petitions, of which notice has been received, from members of the public.

Minutes

Members are asked to agree the minutes, attached marked 7, of the Fire Authority meeting, held on 24 April 2019, and that they be signed by the Chair as a correct record.

Attachment	Size
7 - Fire Authority Minutes 24 April 2019	232.8 KB

For decision

Audit and Performance Management Committee Minutes

Members are asked to receive and note the minutes of the Audit and Performance Management Committee meeting, held on 11 April 2019, which are attached marked 8, and agree the recommendation at item 7, relating to the Code of Corporate Governance 2018/19. The Code of Corporate Governance is attached marked 8a.

Attachment	Size
8 - Audit and Performance Management Committee Minutes 11 April 2019	349.8 KB
8a - Code of Corporate Governance 2018-19	688.9 KB

For decision

09 Constitutional Issues

09a

Committee Composition and Allocation of Seats to Political Groups

This report, attached marked 9a, outlines the changes to the Committee structure of the Fire Authority and asks the Authority to agree the numbers on its Committees, together with the allocations of seats on those Committees to political groups.

Attachment	Size
9a - Committee Composition and Allocation of Seats to Political Groups	265.29 KB

For decision

09b

Committee Membership and Constitution

This report, attached marked 9b, asks the Fire Authority to confirm appointments to committees and to the Local Government Association Fire Services Commission, to appoint its Member Champions and to review and agree the constitution of its committees.

Attachment	Size
9b - Committee Membership, Appointments and Constitution	231.54 KB
9b - Appendix Proposed Constitution of Committees	371.5 KB

For decision

09c

Review of Member Role Descriptions

This report, attached marked 9c, asks the Fire Authority to review and agree its Member Role Descriptions.

Attachment	Size
9c - Review of Member Role Descriptions	142.95 KB
9c Appendix A Member Role Description	131.74 KB
9c Appendix B Chair of the Authority Role Description	133.96 KB
9c Appendix C Vice-Chair of the Authority Role Description	133.47 KB
9c Appendix D Leaders of the Main Opposition Groups Role Description	132.83 KB
9c Appendix E Chair of Strategy and Resources Committee Role Description	128.47 KB
9c Appendix F Vice-Chair of Strategy and Resources Committee Role Description	129.02 KB
9c Appendix G Chair of Strategic Advisory Group Role Description	130.45 KB
9c Appendix H Chair of Standards, Audit and Performance Committee Role Description	129.36 KB
9c Appendix J Vice-Chair of Standards, Audit and Performance Committee Role Description	130.73 KB
9c Appendix K Risk Management and Audit Champion Role Description	130.23 KB
9c Appendix L Equality and Diversity Champion Role Description	133.25 KB
9c Appendix M Independent Person Role Description	220.69 KB

For decision

09d

Review of Standing Orders and Scheme of Delegation to Officers

This report, attached marked 9d, reviews the Fire Authority’s Standing Orders for the Regulation of Proceedings and Business, Standing Orders relating to Contracts and Scheme of Delegation to Officers and asks Members to consider and decide upon the amendments proposed.

Attachment	Size
9d - Review of Standing Orders and Scheme of Delegation to Officers	321.26 KB
9d - Appendix A Standing Orders relating to Proceedings and Business	543.97 KB
9d - Appendix B Standing Orders relating to Contracts	441.39 KB
9d - Appendix C Scheme of Delegation to Officers	389.8 KB

For decision

09e

Review of Financial Regulations

This report, attached marked 9e, reviews the Fire Authority’s Financial Regulations and asks members to consider the proposed amended version.

Attachment	Size
9e - Review of Financial Regulations	137.74 KB
9e - Hereford & Worcester Fire Authority and Shropshire and Wrekin Fire and Rescue Authority Financial Regulations	542.51 KB

For decision

09f

Meeting Schedule 2019

The Meeting Schedule for Fire Authority and Committee meetings from June 2019 to December 2019 is attached, marked 9f, for information.

The Meeting Schedule for 2020 will be brought to the Fire Authority meeting in October 2019 for agreement.

Attachment	Size
9f - Meeting Schedule 2019	100.32 KB

For information

Statement of Accounts 2018/19

This report, attached marked 10, sets out the key revenue issues, which have arisen from work on the Statement of Accounts 2018/19, and seeks approval for use of the General Fund balance in 2019/20.

Attachment	Size
10 - Statement of Accounts 2018/19	244.94 KB

For decision

Strategic Planning Process Timetable 2020/21

This report, attached marked 11, outlines how the Service will continue to align service, financial and improvement planning, the result of which will culminate in the 2020/21 budget, publication of the 2020/21 Annual Plan and a one-year extension of the current 2015-20 Action Plan.

Attachment	Size
11 - Strategic Planning Process Timetable 2020/21	269.38 KB

For decision

Service Targets for Integrated Risk Management Plan Extension 2020/21

Following agreement by the Fire Authority to extend the life of the Service Plan by one year, to March 2021, this report, attached marked 12, makes recommendations to Members about the rationale they may wish to use when considering the setting of targets against each of the Plan’s Performance Indicators for that extra year.

It also asks Members to delegate responsibility for the setting of the actual targets for 2020/21, based on the rationale agreed through this report, to the Strategy and Resources Committee at their March 2020 meeting.

Attachment	Size
12 - Service Targets for Integrated Risk Management Plan Extension 2020/21	467.65 KB

For decision

The Scheme for the Payment of Member Allowances 2019/20

This report, attached marked 13, asks the Fire Authority to consider and agree its 2019/20 Scheme for the Payment of Members’ Allowances

Attachment	Size
13 - The Scheme for the Payment of Member Allowances 2019/20	684.85 KB

For decision

Annual Report on Partnerships

This report, attached marked 14, provides an overview of the partnership working being undertaken by the Fire Authority and Shropshire Fire and Rescue Service.

Attachment	Size
14 - Annual Report on Partnerships	387.92 KB

For information

Corporate Risk Management Annual Report 2018/19

This report, attached marked 15 informs Members about the corporate risk management work that has been undertaken during the previous twelve months.

Attachment	Size
15 - Corporate Risk Management Annual Report 2018/19	173.47 KB

For information

Strategic Fire Alliance Update

This report, attached marked 16, updates Members on progress in preparing priority projects developed by the Strategic Fire Alliance between Shropshire and Hereford & Worcester Fire and Rescue Services.

Attachment	Size
16 - Strategic Fire Alliance Update	32.65 KB

For information

Exclusion of Press and Public

Members are asked to consider a resolution under section 100A(4) of the Local Government Act 1972 that the public be excluded from the meeting for the items 18, 19 and 20 on the grounds that they involve the likely disclosure of exempt information, as defined by the provisions of Part I of Schedule 12(A) to the Act, by virtue of Paragraph 4.

For decision

Exempt Appendix to Corporate Risk Management Annual Report 2018/19 (Paragraph 4)

This paper, attached marked 18 is the exempt Appendix B to report 15 – Corporate Risk Management Annual Report 2018/19.

The meeting will return to open session at this point.

For information

Election of Chairs and Appointment of Vice-Chairs to Committees

Members of each of the Fire Authority’s Committees, Panels and Working Groups are asked to elect a Chair and appoint a Vice-Chair.

For decision

24 April 2019

Submitted by Lynn Ince on Tue, 08/01/2019 - 13:25

Item no. Agenda Item Details Status

01 Apologies for Absence

Disclosable Pecuniary Interests

Members are reminded that they must not participate in the discussion or voting on any matter, in which they have a Disclosable Pecuniary Interest, and should leave the room prior to the commencement of the debate.

Public Questions

Members are asked to receive any questions, statements or petitions, of which notice has been received, from members of the public.

Minutes

Members are asked to agree the minutes, attached marked 4, of the Fire Authority meeting, held on 13 February 2019, and that they be signed by the Chair as a correct record.

Attachment	Size
4 - Fire Authority Minutes 13 February 2019	255.79 KB

For decision

Strategy and Resources Committee Minutes

Members are asked to receive the minutes of the Strategy and Resources Committee meeting, held on 14 March 2019, attached marked 5, and decide upon, the recommendations at item 8. The report relating to this item is attached, marked 5a.

Attachment	Size
5 - Strategy and Resources Committee Minutes 14 March 2019	139.97 KB
5a - Financial Performance to December 2018	240.29 KB

For decision

Standards and Human Resources Committee Minutes

Members are asked to receive and note the minutes of the Standards and Human Resources Committee meeting, held on 26 March 2019, attached marked 6

Attachment	Size
6 - Standards and Human Resources Committee Minutes 26 March 2019	145.05 KB

For information

Review of Fire Authority Governance Structure

This report, attached marked 7, requests the Fire Authority to consider and decide upon proposed changes to the governance structures of the membership of the Fire Authority, the changes to Committee structures and functions and the numbers of Members on each functional committee.

Attachment	Size
7 - Review of Fire Authority Governance Structure	619.66 KB

For decision

Fire Authority Work Plan 2019/20

This report, attached marked 8, reviews progress against the Fire Authority’s 2018/19 Work Plan and puts forward a 2019/20 Work Plan for consideration and approval by Members.

Attachment	Size
8 - Fire Authority Work Plan 2019/20	416.53 KB

For decision

Annual Plan 2019/20

Members are asked to receive and note the Annual Plan for 2019/20, which is attached marked 9.

The Fire Authority agreed the outline format and contents of the Annual Plan for the year 2019/20, at its meeting in February 2019. In addition, authority was delegated to the Chief Fire Officer, in consultation with the Chair of the Fire Authority, to agree the final wording and layout of the Plan. The Strategy and Resources Committee agreed the Service Targets 2018/19, which support the four Strategic Aims, at its meeting in March 2019.

Attachment	Size
9 - Annual Plan 2019/20	2.81 MB

For decision

Financial Performance to March 2019

This report, attached marked 10, provides information on the financial performance of the Service, and seeks approval for action, where necessary.

Attachment	Size
10 - Financial Performance to March 2019	250.46 KB

For decision

13 February 2019

Submitted by Lynn Ince on Tue, 08/01/2019 - 13:24

Item no. Agenda Item Details Status

01 Apologies for Absence

Disclosable Pecuniary Interests

Public Questions

Members are asked to receive any questions, statements or petitions, of which notice has been received, from members of the public.

Minutes

Members are asked to agree the minutes, attached marked 4, of the Fire Authority meeting, held on 12 December 2018, and that they be signed by the Chair as a correct record.

Attachment	Size
4 - Fire Authority Minutes 12 December 2018	268.08 KB

For decision

Standards and Human Resources Committee Minutes

Members are asked to receive and note the minutes of the Standards and Human Resources Committee meeting, held on 3 December 2018 and attached marked 5.

Attachment	Size
5 - Standards and Human Resources Committee Minutes 3 December 2018	166 KB

For information

Audit and Performance Management Committee Minutes

Members are asked to receive the minutes of the Audit and Performance Management Committee meeting, held on 6 December 2018, to follow marked 6, and decide upon the recommendations at items 7 and 10. The reports relating to these items are attached marked 6a and 6b respectively.

Attachment	Size
6 - Audit and Performance Management Committee Minutes 6 December 2018	332.24 KB
6a - Internal Audit Plan 2019/20	442.11 KB
6b - Review of Whistleblowing Policy	1.34 MB

For decision

Strategy and Resources Committee Minutes

Members are asked to receive the minutes of the Strategy and Resources Committee meeting, held on 31 January 2019, to follow marked 7, and decide upon, the recommendations at items 6 and 7. The reports relating to those items are attached, marked 7a and 7b respectively.

The recommendations at item 5 of the Committee minutes will be considered as part of item 10 on the agenda for this meeting.

Please note that Appendices B and C to paper 7b (Capital Programmes 2019/20 to 2023/24, Treasury Management Statement and Capital Strategy) are exempt documents. It will, therefore, be necessary to move into closed session at this point to consider the recommendation relating to this appendix (paper 9).

Attachment	Size
7 - Strategy and Resources Committee Minutes 31 January 2019	163.59 KB
7a - Capital Programmes 2019/20 to 2023/24, Treasury Management Statement and Capital Strategy	776 KB
7b - Adequacy of Reserves and Robustness of Budget	1013.98 KB

For decision

Exclusion of Press and Public

Members have a discretion to exclude the press and public from meetings of the Fire Authority in defined circumstances. In view of the nature of business to be transacted, it is recommended that under Section 100 (A)(4) of the Local Government Act 1972, having been satisfied in all the circumstances of the case that the public interest in maintaining the exemption outweighs the public interest in disclosing this information, that Members formally resolve that the press and public be excluded from the meeting for the following items of business on the grounds that it involves the likely disclosure of exempt information, as defined in paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972.

For decision

Capital Programme from 2019/20 (Paragraph 3)

Members are asked to receive and agree the exempt paper Capital Programme from 2019/20 (the appendix to paper 7b), attached marked 9.

At this point the meeting will revert to open session.

For decision

Revenue Bujdget 2019/20

This report, to follow marked 10, incorporates the recommendations made by Strategy and Resources Committee on 31 January 2019, in relation to the revenue budget for 2019/20. The report also confirms the use of assumptions for medium-term financial planning.

Attachment	Size
10 - Revenue Budget 2019/20	264.58 KB

For decision

Revenue Budget: 2019/20 Precept

This report, to follow marked 11, seeks Fire Authority approval to a budget for 2019/20; Council Tax levels for 2019/20; and precepts on billing authorities and related matters.

Attachment	Size
11 - Revenue Budget: 2019/29 Precept	514.01 KB

For decision

Combined Fire Authority Review

This report, attached marked 12, sets out the scope of the Combined Fire Authority review and asks the Fire Authority to decide upon which options they would like Legal Services to explore further.

Attachment	Size
12 - Combined Fire Authority Review	317.82 KB

For decision

Annual Plan 2019/20

This report, attached marked 13, sets out proposals for the Service’s Annual Plan 2019/20.

Attachment	Size
13 - Annual Plan 2019/20	129.51 KB

For decision

Annual Review of Charges for Special Services 2019/20

This report, attached marked 14, presents proposed increases in charges made for special services.

Attachment	Size
14 - Annual Review of Charges for Special Services	41.18 KB

For decision

Proposed Amendments to the Pay Policy Statement

This report, attached marked 15, sets out proposed amendments to the Pay Policy Statement for the consideration by the full Authority, as required under the Localism Act 2011 and in accordance with the process agreed by the Fire Authority in February 2012.

Attachment	Size
15 - Propsosed Amendments to the Pay Policy Statement 2019/20	704.05 KB

For decision

Fire Control Project Update

This report, attached marked 16, provides a summary of the Flexible-rostering Duty System trial, which has been undertaken in Fire Control since January 2018 and also makes a recommendation about the future shift system to be used in Shropshire’s Fire Control.

Attachment	Size
16 - Flexible-rostering Duty System Trial within Fire Control	270.21 KB

For decision

23 May 2018

Extraordinary Meeting

Submitted by Lynn Ince on Fri, 18/05/2018 - 11:18

Item no.	Agenda Item	Details	Status
01	Apologies for Absence
02	Disclosable Pecuniary Interests	Members are reminded that they must not participate in the discussion of, or voting on, any matter, in which they have a Disclosable Pecuniary Interest and should leave the room prior to the commencement of the debate.
03	Exclusion of Press and Public	Members have a discretion to exclude the press and public from meetings of the Fire Authority in defined circumstances. In view of the nature of business to be transacted, it is recommended that under Section 100 (A)(4) of the Local Government Act 1972, having been satisifed in all the circumstances of the case that the public interest in maintaining the exemption outweighs the public interest in disclosing this information, that Members formally resolve that the press and public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information, as defined in paragraph 5 of Part 1 of Schedule 12A to the Local Government Act 1972.	For decision
04	Home Secretary decision on Governance Change (Paragraph 5)	This report, to follow, marked 4, asks the Fire Authority to decide what action it wishes to take with regard to pursuing a judicial review on the Home Secretary's decision on governance change, in light of the Government Legal Service response and legal advice received.	For decision

9 May 2018

Extraordinary Meeting

Submitted by Lynn Ince on Wed, 02/05/2018 - 11:46

Item no.	Agenda Item	Details	Status
01	Apologies for Absence
02	Disclosable Pecuniary Interests	Members are reminded that they must not participate in the discussion of, or voting on, any matter, in which they have a Disclosable Pecuniary Interest and should leave the room prior to commencement of the debate.
03	Exclusion of Press and Public	Members have a discretion to exclude the press and public from meetings of the Fire Authority in defined circumstances. In view of the nature of business to be transacted, it is recommended that under Section 100 (A)(4) of the Local Government Act 1972, having been satisfied in all the circumstances of the case that the public interest in maintaining the exemption outweighs the public interest in disclosing this information, that Members formally resolve that the press and public be excluded from the meeting for the following item of business on the grounds that i involves the likely disclosure of exempt information, as defined in paragraph 5 of Part 1 of Schedule 12A to the Local Government Act 1972.	For decision
04	Home Secretary decision on Governance Change (Paragraph 5)	This item asks the Fire Authority to decide what action it wishes to take with regard to pursuing a judicial review on the Home Secretary's decision on governance change.	For decision

12 December 2018

Submitted by Lynn Ince on Thu, 28/12/2017 - 14:00

Item no. Agenda Item Details Status

01 Apologies for Absence

01a

Vote of Thanks and Welcome

There will be a vote of thanks for Councillor Karen Blundell who left the Fire Authority in October. The Fire Authority will also welcome Councillor Jane Pinter, from Telford & Wrekin Council, back to the Fire Authority.

Disclosable Pecuniary Interests

Members are reminded that they must not participate in the discussion of, or voting on any matter, in which they have a Disclosable Pecuniary Interest, and should leave the room prior to the commencement of the debate.

Public Questions

Members are asked to receive any questions, statements or petitions, of which notice has been received, from members of the public.

Minutes

Members are asked to agree the minutes of the Fire Authority meeting, held on 10 October 2018, attached marked 4, and that they be signed by the Chair as a correct record.

Attachment	Size
4 - Fire Authority Minutes 10 October 2018	246.6 KB

For decision

Strategy and Resources Committee Minutes

Members are asked to receive the minutes of the Strategy and Resources Committee meeting, held on 8 November 2018, attached marked 5, and consider and decide upon the recommendations at item 5. The report relating to these recommendations is attached, marked 5a.

Please note that the reports considered by the Committee at item 6 – 2019/20 and Later Years Revenue and Capital Budgets and Item 7 - Provisions, Reserves and Funds are attached as the appendix to report 7 – 2019/20 and Later Years Budget Summary on this agenda and will form the basis of discussion at item 7.

Attachment	Size
5 - Strategy and Resources Committee Minutes 8 November 2018	228.2 KB
5a - Financial Performance to September 2018, including Annual Treasury Review 2017/18 and Mid-Year Treasury Review 2018/19	280.58 KB

For decision

Committee Composition and Allocation of Seats to Political Groups

This report, attached marked 6, asks the Fire Authority to agree the composition of its Committees; the allocation of seats on its committees to political groups; and the membership of its Committees, following a change in membership from Telford & Wrekin Council.

Attachment	Size
6 - Committee Composition and Allocation of Seats to Political Groups	457.58 KB

For decision

2019/20 and Later Years Budget Summary

This report, attached marked 7, summarises the budgets that are proposed by the Strategy and Resources Committee. The results are put forward to the Fire Authority for approval as the basis for consultation, leading to a final decision at the Fire Authority meeting in February 2019.

Attachment	Size
7 - 2019/20 and Later Years Budget Summary	1014.35 KB

For decision

Cycle to Work Scheme

This report, attached marked 8, sets out the method of operation of a cycle to work scheme operated by the Fire Authority and recommends that Members agree to the benefits accrued to the Authority, local authority partners and the environment by supporting the introduction of the scheme in to Shropshire Fire and Rescue Service (SFRS).

Attachment	Size
8 - Cycle to Work Scheme	1.15 MB

For decision

Strategic Fire Alliance Update

This report, attached marked 9, updates Members on progress in delivering the Strategic Fire Alliance between Shropshire Fire and Rescue Service and Hereford & Worcester Fire and Rescue Service.

Attachment	Size
9 - Strategic Fire Alliance Update	129.71 KB

For decision

Integrated Risk Management Planning

This report, attached marked 10, seeks approval from the Fire Authority for the current lifespan of the Integrated Risk Management Plan 2015-20 to be extended by one year in order to support collaborative working with Hereford & Worcester Fire and Rescue Service.

Attachment	Size
10 - Integrated Risk Management Planning	297.72 KB

For decision

Judicial Review Update

A short verbal update will be given on the Judicial Review process.

For information

HMI Inspection Update

A verbal update will be given on the recent inspection of Shropshire Fire and Rescue Service by Her Majesty’s Inspectorate of Constabulary and Fire and Rescue Services.

For information

Corporate Risk Management Summary

This report, attached marked 13, updates Members on the status of risks on the Corporate Risk Register.

Attachment	Size
13 - Corporate Risk Management Summary	254.01 KB

For information

Exclusion of Press and Public

Members have a discretion to exclude the press and public from meetings of the Fire Authority in defined circumstances.

In view of the nature of business to be transacted, it is recommended that under Section 100(A)(4) of the Local Government Act 1972, having been satisfied in all the circumstances of the case that the public interest in maintaining the exemption outweighs the public interest in disclosing this information, that Members formally resolve that the press and public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information, as defined in Paragraph 4 of Part 1 of Schedule 12A to the Local Government Act 1972.

For decision

Corporate Risk Management Summary (Paragraph 4)

Members are asked to receive Appendix C to Report 13 – Corporate Risk Management Summary, attached marked 15, which contains exempt information.

For information

10 October 2018

Submitted by Lynn Ince on Thu, 28/12/2017 - 13:59

Item no. Agenda Item Details Status

01 Apologies for Absence

Vote of Thanks and Welcome

There will be a vote of thanks for Councillor Jane Pinter who left the Fire Authority in September. The Fire Authority will also welcome Councillor Karen Blundell from Telford & Wrekin Council.

Disclosable Pecuniary Interests

Public Questions

Members are asked to receive any questions, statements or petitions, of which notice has been received, from members of the public.

Minutes

Members are asked to agree the minutes, attached marked 5, of the Fire Authority Annual Meeting, held on 20 June 2018, and that they be signed by the Chair as a correct record.

Attachment	Size
5 - Fire Authority Annual Meeting Minutes 20 June 2018	271.08 KB

For decision

Audit and Performance Management Committee Minutes

Members are asked to receive and note the minutes of the Audit and Performance Management Committee meetings, held on:

19 July 2018 attached marked 6a; and agree the recommendation at item 10a. The report for which is attached marked 6ai; and
20 September 2018 attached marked 6b, and agree the recommendations at item 7. The report for which is attached marked 6bi.

Attachment	Size
6a - Audit and Performance Management Committee Minutes 19 July 2018	254.63 KB
6ai-Updated Internal Audit Plan 2018/19	320.07 KB
6b - Audit and Performance Management Committee 20 September 2018	253.51 KB
6bi - Annual Review 2017/18	120.75 KB

For decision

Strategy and Resources Committee Minutes

Members are asked to receive the minutes of the Strategy and Resources Committee meeting, held on 18 September 2018, to follow marked 7, and agree the recommendations at item 6. A copy of the relevant report is attached marked 7a.

The recommendations at item 7 of the Committee minutes will be considered at item 10 on the agenda for this meeting.

Attachment	Size
7 - Strategy and Resources Committee Minutes 18 September 2018	234.85 KB
7a - Financial Performance to July 2018	771.84 KB

For decision

Committee Composition and Allocation of Seats to Political Groups

This report, attached marked 8, asks the Fire Authority to agree the composition of its Committees, the allocation of seats on its Committees to Political Groups and the membership of its Committees, following a change to membership from Telford & Wrekin Council.

Attachment	Size
8 - Committee Composition and Allocation of Seats to Political Groups	393.37 KB

For decision

Meeting Schedule 2019

A schedule of proposed dates for 2019 meetings of the Fire Authority and its committees is attached, marked 9, for approval. It is intended that this is revisited at the Annual Meeting of the Fire Authority in June 2019, as new Members may have been appointed, following the Annual Meetings of Telford & Wrekin and Shropshire Councils. At this time officers will present a schedule from June 2019 to May 2020, which will tie in with the planning of meetings by the two Councils.

Attachment	Size
9 - Meeting Schedule 2019	105.53 KB

For decision

Fire Alliance Strategic Plan

This report presents a plan to create a strategic alliance between Shropshire and Hereford & Worcester Fire and Rescue Services and asks the Fire Authority to agree its adoption.

Attachment	Size
10 - Fire Alliance Strategic Plan	1.43 MB

For decision

Progress Report on Telford Central Fire Station Project

The Head of Resources will give a presentation on the progress with the Telford Central Fire Station Project.

For information

20 June 2018

Annual Meeting

Submitted by Lynn Ince on Thu, 28/12/2017 - 13:58

Item no. Agenda Item Details Status

Election of Chair

Members are asked to elect a Chair for the ensuing year.

For decision

Appointment of Vice-Chair

Members are asked to appoint a Vice-Chair for the ensuing year.

For decision

03 Apologies for Absence

Disclosable Pecuniary Interests

Public Questions

Members are asked to receive any questions, statements or petitions, of which notice has been received, from members of the public.

Non-Exempt Minutes

Members are asked to agree the non-exempt minutes, attached marked 6, of the Fire Authority meeting, held on 25 April 2018, and that they be signed by the Chair as a correct record.

Attachment	Size
6 - Fire Authority Non-Exempt Minutes 25 April 2018	257.42 KB

For decision

Audit and Performance Management Committee Minutes

Members are asked to receive and note the minutes of the Audit and Performance Management Committee meeting, held on 25 April 2018, which are attached marked 7, and agree the recommendation at item 5, relating to the Code of Corporate Governance 2016/17, and at item 11, relating to the Anti-Fraud, Bribery and Corruption Strategy.

The reports relating to these items are attached marked 7a and 7b respectively.

Attachment	Size
7 - Audit and Performance Management Committee Minutes 25 April 2018	333.19 KB
7a - Code of Corporate Governance 2017/18	123.13 KB
7a Appendix Code of Corporate Governance 2017/18	689.38 KB
7b - Anti-Fraud, Bribery and Corruption Strategy	265.16 KB

For decision

Standards and Human Resources Committee Minutes

Members are asked to receive and note the minutes of the Standards and Human Resources Committee meeting, held on 15 May 2018, attached marked 8.

Attachment	Size
8 - Standards and Human Resources Committee Minutes 15 May 2018	147.23 KB

For information

09 Constitutional Issues

09a

Committee Composition and Allocation of Seats to Political Groups

This report, attached marked 9a, asks the Fire Authority to agree both the composition of its Committees and the allocations of seats on its committees to political groups.

Attachment	Size
9a - Committee Composition and Allocation of Seats to Political Groups	278.49 KB

For decision

09b

Committee Membership and Constitution

Attachment	Size
9b - Committee Membership and Constitution	649.93 KB

For decision

09c

Review of Member Role Descriptions

This report, attached marked 9c, asks the Fire Authority to review and agree Member Role Descriptions.

Attachment	Size
9c - Review of Member Role Descriptions	137.61 KB
9c Appendix A Member Role Description	137.17 KB
9c Appendix B Chair of Fire Authority Role Description	140.47 KB
9c Appendix C Vice Chair of Fire Authority Role Description	139.88 KB
9c Appendix D Leader of Main Opposition Groups Role Description	138.46 KB
9c Appendix E Equality and Diversity Champion Role Description	139.13 KB
9c Appendix F Independent Person Role Description	137.67 KB

For decision

09d

Review of Standing Orders and Scheme of Delegation to Officers

Attachment	Size
9d - Review of Standing Orders and Scheme of Delegation to Officers	141.72 KB
9d Appendix A Standing Orders relating to Proceedings and Business	548.52 KB
9d Appendix B Standing Orders relating to Contracts	359.4 KB
9d Appendix C Scheme of Delegation to Officers	385.39 KB

For decision

09e

Meeting Schedule 2018

The Meeting Schedule for Fire Authority and Committee meetings from June 2018 to December 2018 is attached, marked 9e, for information.

The Meeting Schedule for 2019 will be brought to the October 2018 Fire Authority Meeting for agreement.

Attachment	Size
9e - Meeting Schedule 2018	102.21 KB

For information

09f

Review of Structure and Function of Fire and Rescue Authority and its Committees

Shropshire and Wrekin Fire and Rescue Authority have now been in place since 1997 and during that time has provided capable and committed governance and strategic direction to the Service in meeting is aim of “Putting Shropshire’s Safety First”

However, it is believed that it would be appropriate at this time to undertake a full review of the form and function of the Authority, within the parameters of the Combination Scheme, to ensure it is performing its function in the best interests of economy, efficiency and effectiveness as described the National Audit Office.

This recommendation is in line with previous discussion and commitments and supports the Authority’s ambitions to remain relevant and sustainable.

Members are therefore asked to agree that the Standards and Human Resources Committee be tasked to undertake a review of the structure and composition of Shropshire and Wrekin Fire and Rescue Authority, with specific regard to economy, efficiency and effectiveness, and report back with recommendations to the Fire Authority, in line with the governance year.

For decision

Statement of Accounts 2017/18

This report, attached marked 10, sets out the key revenue issues, which have arisen from work on the Statement of Accounts 2017/18, and seeks approval for use of the General Fund balance in 2018/19.

Attachment	Size
10 - Statement of Accounts 2017/18	245.05 KB
10 - Tabled Document Statement of Accounts 2017/18	246.63 KB

For decision

Strategic Planning Process Timetable 2019/20

This report, attached marked 11, outlines how the Service will continue to align service, financial and improvement planning, the result of which will culminate in the 2019/20 budget, publication of the 2019/20 Annual Plan and an update of the 2015-20 Action Plan if required.

Attachment	Size
11 - Strategic Planning Process Timetable 2019/20	168.48 KB

For decision

2017 Review of Local Government Pension Scheme Employer Discretions Statement of Policy

This report, attached marked 12, informs the Fire Authority of the review of the employer discretions Statement of Policy for the Local Government Pensions Scheme (LGPS).

Attachment	Size
12 - 2017 Review of Local Government Pension Scheme Employer Discretions Statement of Policy	587.22 KB

For decision

The Scheme for the Payment of Members Allowances 2018/19

This report, attached marked 13, asks the Fire Authority to consider and agree its 2018/19 Scheme for the Payment of Members’ Allowances

Attachment	Size
13 - The Scheme for the Payment of Members Allowances 2018/19	684.86 KB

For decision

Partnership Working

This report, attached marked 14, provides an overview of the partnership working being undertaken by the Fire Authority and Shropshire Fire and Rescue Service.

Attachment	Size
14 - Partnership Working	423.39 KB

For information

Corporate Risk Management Annual Report 2017/18

This report, attached marked 15 informs Members about the corporate risk management work that has been undertaken during the previous twelve months.

Attachment	Size
15-corp-risk-man-ann-report-2017-18.pdf	174.12 KB

For information

Fire Alliance

On 15 March 2018, the Strategy and Resources Committee of Shropshire and Wrekin Fire and Rescue Authority provided direction to the Service to work with Hereford and Worcester Fire and Rescue Service to develop a business case for an alliance between the two services. The purpose of the alliance would be to create greater capacity and resilience in a way that improved the sustainability of both organisations. The expectation at that time was that the business case would be available for consideration by both fire and rescue authorities in June 2018.

Significant work has been undertaken and the Services are agreed on a shared strategic purpose, 10 guiding principles and 5 areas of development that fit well with both Services but also offer opportunities for effective collaboration with other emergency services. However, whilst the work is moving forward well the Service requests additional time to make sure the plan is fully considered and well “socialised” with stakeholders, including the Strategy and Planning Working Group, prior to presentation to Fire Authority.

For decision

Exclusion of Press and Public

For decision

Exempt Fire Authority Minutes

18a 25 April 2018 (Paragraphs 3 and 5)

Members are asked to agree the exempt minutes, to follow marked 18a, of the Fire Authority meeting, held on 25 April 2018, and that they be signed by the Chair as a correct record.

18b 9 May 2018 (Paragraph 5)

Members are asked to agree the exempt minutes, to follow marked 18b, of the Extraordinary Fire Authority meeting, held on 9 May 2018, and that they be signed by the Chair as a correct record.

18c 23 May 2018 (Paragraph 5)

Members are asked to agree the exempt minutes, to follow marked 18c, of the Extraordinary Fire Authority meeting, held on 23 May 2018, and that they be signed by the Chair as a correct record.

For decision

Exempt Appendix to Corporate Risk Management Annual Report 2017/18 (Paragraph 4)

This paper, attached marked 19 is exempt Appendix B to report 15 – Corporate Risk Management Annual Report 2017/18.

The meeting will return to open session at this point.

For information

Election of Chairs and Appointment of Vice-Chairs to Committees

Members of each of the Fire Authority’s Committees, Panels and Working Groups are asked to elect a Chair and appoint a Vice-Chair.

For decision

25 April 2018

Submitted by Lynn Ince on Thu, 28/12/2017 - 13:57

Item no. Agenda Item Details Status

01 Apologies for Absence

Disclosable Pecuniary Interests

Public Questions

Members are asked to receive any questions, statements or petitions, of which notice has been received, from members of the public.

Non-Exempt Minutes

Members are asked to agree the non-exempt minutes, attached marked 4, of the Fire Authority meeting, held on 14 February 2018, and that they be signed by the Chair as a correct record.

Attachment	Size
4 - Fire Authority Non-Exempt Minutes 14 February 2018	247.68 KB

For decision

Strategy and Resources Committee Minutes

Members are asked to receive and note the minutes of the Strategy and Resources Committee meeting, held on 15 March 2018, attached marked 5.

Attachment	Size
5 - Strategy and Resources Committee Minutes 15 March 2018	135.74 KB

For information

Fire Authority Work Plan 2018/19

This report, attached marked 6, reviews progress against the Fire Authority’s 2017/18 Work Plan and puts forward a 2018/19 Work Plan for consideration and approval by Members.

Attachment	Size
6 - Fire Authority Work Plan 2018/19	327.63 KB

For decision

Financial Performance to March 2018 and Review of Reserves

This report, attached marked 7, provides information on the financial performance of the Service, and seeks approval for action, where necessary.

Attachment	Size
7 - Financial Performance to March 2018 and Review of Reserves	977.12 KB

For decision

Firefighters' Pension Scheme Delegations

This report, attached marked 8, results from a routine review of the discretionary powers of the Fire Authority under the Firefighters’ Pension Scheme 2015. It puts forward a recommendation to adopt a voluntary policy in relation to Scheme Pays to reflect the current context and activity in this area.

Attachment	Size
8 - Firefighters Pension Scheme Delegations	2.26 MB

For decision

Annual Plan 2018/19

This report, attached marked 9, presents the new Annual Plan for 2018/19.

Attachment	Size
9 - Annual Plan 2018/19	154.27 KB

For decision

10 Integrated Risk Management Planning

10a

IRMP 1 - 4 Watch Optimum Crewing System

This report, attached marked 10a, provides Members with a 12 month update of the 4 Watch Optimum Crewing System, introduced as the new Wholetime shift system in January 2017.

Attachment	Size
10a - IRMP 1 - 4 Watch Optimum Crewing System	436.2 KB

For information

10b

IRMP 2 - Fire Control

This report, attached marked 10b, is provided to formally recognise the conclusion of the twelve month trial of Self-Rostering in Fire Control and provides data, commentary and conclusions on the performance of the trial.

Attachment	Size
10b - IRMP 2 - Fire Control	699.23 KB

For information

Scheme for Payment of Members Allowances

This item has been deferred.

For information

Exclusion of Press and Public

Members have a discretion to exclude the press and public from meetings of the Fire Authority in defined circumstances. In view of the nature of business to be transacted, it is recommended that under Section 100 (A)(4) of the Local Government Act 1972, having been satisfied in all the circumstances of the case that the public interest in maintaining the exemption outweighs the public interest in disclosing this information, that Members formally resolve that the press and public be excluded from the meeting for the following items of business on the grounds that it involves the likely disclosure of exempt information, as defined in paragraphs 3 and 5 of Part 1 of Schedule 12A to the Local Government Act 1972.

For decision

Exempt Minutes (Paragraph 3)

Members are asked to agree the exempt minutes, attached marked 13, of the Fire Authority meeting, held on 14 February 2018, and that they be signed by the Chair as a correct record.

For decision

Home Secretary decsion on Governance Change (Paragraph 5)

The Fire Authority will be given an update on the impact of the decision made by the Home Secretary and briefed on what preparations have been put in place for the change in governance. Members will also be provided with an up-to-date understanding of mechanisms to challenge the decision.

For decision

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